1. ETD: ELECTRONIC THESIS &
DISSERTATION
A PRESENTATION BY AMANDA MILLER, ETD COORDINATOR
COVERING THE TOPICS OF SUBMITTING AND FORMATTING ETDS
UPDATED BY MAUREEN DIANA SASSO, ACTING UNIVERSITY LIBRARIAN
FEBRUARY 14, 2015
2. ETDS AT DUQUESNE
• Q. What are ETDs?
• A. ETDs (electronic theses and dissertations)
are electronic versions of traditional print
theses and dissertations. They are created
using word processing software and then
converted to PDF
• Q. Why does Duquesne require ETDs?
• A.
• They offer immediate and world-wide
exposure of research.
• They enhance presentation and communication
by providing opportunities for hyperlinks,
interactive elements, and multimedia.
• They provide an opportunity to learn basic
skills of scholarly publishing.
• They provide an electronic document for a
personal website or an electronic CV.
• They save storage and binding costs.
3. WHERE CAN I FIND OLDER ETDS?
• ETDs written by former
students can be found
through the library
webpage. Under the
Quick Links box, you will
find a link to “Electronic
Theses and Dissertations.”
4. TIMELINE OF ETD PROCESS
• Prepare your
thesis/dissertation
according to the
ETD Guidelines
• Convert properly
formatted
document to PDF
Prior to
Defense:
• Gather together required
paperwork:
• Approval Form
• Formatting Checklist
• Submission Checklist
• Burn the original (word processing
file) and PDF versions of your final
document to a CD. *Write your name
on the CD.
Receive final
approval from your
committee at your
defense, then:
• Pay microfilm and any
publishing fees
• Upload copyright
permission files (if
required)
• Order hardcopies
and/or register your
copyright (optional)
Complete the
online
UMI/ProQuest
account
• Submit to School
Representative
• Submit to Library
Submit
Materials
5. REQUIRED PIECES TO SUBMIT ETD
1.ETD Approval Form
• Choose
Restrictions
and
Publishing
Type
• Signatures
from
Student
and Chair
6. REQUIRED PIECES TO SUBMIT ETD
2. Formatting Checklist
• Signatures from Student,
Chair, and
ETD Coordinator
7. REQUIRED PIECES TO SUBMIT ETD
3. Burn a copy of your dissertation/thesis on a CD-RW as both a Microsoft
Word and PDF document
• DO Be sure to write your name on the CD
• DO Use a CD that is both Readable and Writable as the ETD Coordinator
will need to burn your final version onto this CD
• DO Put the CD in a case so that it is protected from harm!
8. BUT WAIT! HOW DO I CONVERT A WORD
DOCUMENT INTO A PDF?!
OFFICE 2007
• “Save as PDF” add-in
OFFICE 2010 & 2013
• “Save as type” and chose PDF
9. REQUIRED PIECES TO SUBMIT ETD
4. Complete the UMI/ProQuest Account
• Enter title, abstract, keywords
• Upload final PDF file
• Upload copyright
permission letters
(if required) or put on
CD or give paper
copies
10. UMI ACCOUNT FEES
REQUIRED
•Microfilm, $20.00 + tax
•Publishing
• Traditional $0
• Open Access $95
OPTIONAL
•Copyright registration,
$55.00
•Hard copies, price by
quantity and style
11. REQUIRED PIECES TO SUBMIT ETD
5. ETD Submission Checklist
• Signatures of School
Representative and
ETD Coordinator
12. REVIEW AND APPROVAL
• ETD Coordinator
• 412-396-1086
• library-etd@duq.edu
• School Representative
14. LET’S TALK ABOUT FORMATTING!
Common questions and mistakes + how to make your ETD life easier!
15. FORMATTING BASICS
• ETD Guidelines are your new best friend!
• Components and order of ETD
• Global formatting for body (fonts, margins,
pagination)
• Detailed formatting for front matter
• Supplemental style guides such as APA or
MLA
• Basis of ETD Review
16. TIPS FOR MAKING YOUR FORMATTING EASIER
• Use the templates found on the ETD website
• These provide the exact spacing that you need just replace the information with your
own and your dissertation/thesis will be formatted correctly!
• Turn on the “Paragraph Marks” in Microsoft Word in order to better see
paragraph breaks, spacing, and other issues
• Watch the tutorial videos on the ETD Guide that show you how to correctly
paginate your dissertation/thesis, including on landscape pages!
17. TABLE OF CONTENTS
• As you continue to add/subtract from your dissertation/thesis, the pagination
will also continue to change creating a Table of Contents that can
automatically update as you make updates is a great way to save yourself
from this headache!
• This takes some initial work to set up, but once it is established, the Table of
Contents can be updated as you work
• These steps can be modified for Lists of Figures/Tables
18. TABLE OF CONTENTS: HOW TO
Under
“References” tab,
insert “Table of
Contents”
Apply headings 1,
2, 3 (if desired) to
chapter titles and
other headings
Update Table of
Contents it is
searching for the
assigned headings
19. CITATIONS AND REFERENCES
• Buy the citation guide for whichever style you chose!
• Consider using a citation management tool such as EndNote, Mendeley, or Zotero in
order to:
• organize your research
• create easy citations and works cited list within Microsoft Word
• The library regularly offers instruction sessions about the best ways to utilize these
citation management tools (See:
http://guides.library.duq.edu/presentations for upcoming sessions)
20. WHERE CAN I GET MORE HELP?
ETD COORDINATOR
• 412-396-1086
• library-etd@duq.edu
ETD GUIDE
• http://guides.library.duq.edu/etd
• Go here to find 3 required forms,
step-by-step instructions, and
formatting guidelines
