The document provides information and reminders for test coordinators about administering the 2013 CELLA test in Duval County. Key details include the testing window of March 4-20, requirements for returning materials by March 22, and guidance on using PreID labels, tracking secure documents, and properly sorting and returning test materials. Test coordinators are responsible for training administrators and ensuring all policies around test security and administration are followed.

1. 2013 Duval Test Coordinator
Training Session
Testing Office 858-1450
Bonnie C. Atwater 858-1461
Thomas “Tom” Scott, Director
© 2005, 2010 by AccountabilityWorks. All rights reserved.
Developed by the Educational Testing Service.

2. 2013 CELLA COMPREHENSIVE SCHEDULE
Duval Reminders
Event: Dates:
Delivery of CELLA Administration They are in schools now.
Materials
February 19 - 22, 2013
Districts Train Test Administrators and Duval: February 28 & March 1, 2013
Test Coordinators
CELLA Test Administration Window Duval: March 4 – MARCH 20, 2013
Follow Duval dates, NOT the manual
Return of Test Materials Through MARCH 22, 2013
Follow Duval dates, NOT the manual Duval: School mail or delivery to
#3003 Testing NOT Prudential Drive
Q: If testing is finished early may
materials be returned? Must be in Testing no later than 3:00
pm on April 22nd
A: Yes. We appreciate you!
2

3. WHAT’S NEW FOR 2013
Test Coordinator Items
• The 2013 administration of the CELLA is March 4, 2013 to March 20 [NOT April].
• The color of the To-Be-Scored Return labels is now described as “PINK.”
• Testing Office Directions: Unused Student Answer Sheets [can] MUST be returned
in the Not-To-Be-Scored Box or envelope.
• District Coordinator shipment For all participating schools, a copy of the
completed School Return Summary should be provided to the District
Coordinator.
• When a PreID label is affixed to a student answer sheet, boxes 23 – 24 should
be completed ONLY if information has changed.
• School personnel’s checklist: In Appendix C of the Test Administration
Manual. (continued on next slide) 3

4. 2013 TEST ADMINISTRATION MANUAL
(TAM)
The TAM is your key to a smooth
test administration process.
Please read, read, read.
If you have questions ESOL Office
and Testing Office staff are here for
you.
Primary test coordinator
You are still responsible even
though the ELL teacher may be
taking the test administration lead.
Online version available at the FDOE CELLA website 4

5. 2013 TEST ADMINISTRATION MANUAL
The TAM is to be used by three key school personnel in the
test administration process. The table below lists the page
references for specific responsibilities:
RESPONSIBILITIES
SECTION
School Test
Administrator
(Test)
Coordinator
Before Testing 30 – 33 33 – 36
During Testing 36 37
After Testing 40 – 46 38 – 39
Checklist 82 – 85 79 – 81
5

6. 2013 DIRECTIONS FOR ADMINISTRATION (DFA)
The DFA is required to administer the CELLA test.
Primary Test Coordinator
This is a SECURE
document.
It MUST be returned in
the “Not To Be Scored”
return shipment.
“Think Missing Material List”
6

7. CELLA ADMINISTRATION ACCOMMODATIONS
Primary Test Coordinator
You MUST work with the ELL lead/teacher to ensure
the logistics and material planning are in place to
provide allowable accommodations.
You must prepare in ADVANCE. See Appendix A in TAM
•List of permissible and non-permissible test administration
accommodations
•ALL allowable accommodations for students with disabilities
who have current IEP or 504 Plans
•Omitted questions and notes to Test Administrators for
special documents 7

8. MAKE-UP TEST
ADMINISTRATION PROCEDURES
Make-up testing may be conducted at any time
during DUVAL’s administration window which
ends MARCH 20th.
Please do not wait until the last week to begin
CELLA testing. You won’t be able to place in
school mail for return.
All security and administration procedures must
be followed while conducting make-up
sessions.
8

9. CELLA TRAINING MATERIALS
Primary Test Coordinator Use the following as
a material return guide. Please mark in your TAM.
•Test Administration Manual
Recycle at school after results reported
•Training CD for Speaking (It says Training on CD)
9

10. SECURE ITEMS
Return in “Not To Be Scored”
YELLOW Label Shipment
(Place label on box TOP)
• Directions for Administration
Student Test Books (for display & unused)
Student Answer Sheets (for display & unused)
•Listening CDs
10

11. STUDENT DEMOGRAPHIC INFORMATION
Quick Reference
•See page 3, item 4
•Information must match
what is on Genesis
•Look at Genesis FLID
field for the student ID
number.
•You cannot make up a
number.
11

12. NON-PREIDENTIFIED STUDENTS
Pre-ID Information was taken from Survey 7
Level A: Test Administrator must complete all of
the personal and demographic information for
each student or Primary Test Coordinator. Primary
test coordinator must check for accuracy.
Levels B, C, and D: See page 13 of the TAM.
The script for helping Levels B, C, and D students enter
their personal and demographic information is now
located in the DFA.
Important: Incomplete answer sheets or inaccurate
information will affect score reports. 12

13. FLORIDA VIRTUAL SCHOOL
NON-PREIDENTIFIED STUDENTS
Tom Scott, Testing Director provides e-mail and
necessary information to primary test coordinators.
For ELL students enrolled full-time in the Florida
Virtual School, it is essential to complete THEIR
district and school number on the student test book
or answer sheet, as appropriate. Do NOT use your
school number for Virtual School students.
13

14. Pr eID STUDENT LABELS AND
ROSTERS
All ELLs enrolled in the district as of January 9, 2013 and submitted by
the district in the PreID process (Survey 7) will have a PreID Student
Label.
School personnel are responsible for ensuring
that certain preidentified student information is
correct. See page 19 in TAM
Primary Test Coordinator AND Test Administrator Reminders
•Do NOT remove labels once they have been affixed.
•Do NOT apply a label over another label.
•Do NOT use the PreID Labels for verification purposes.
•Do NOT use PreID Labels from previous test administrations.
14

15. SAMPLE PreID STUDENT LABEL
The PreID Student Labels are included in the school’s Administration Materials
Shipment, and packaged alphabetically by grade. The
following
information MUST be correct to use the student label:
Look on Genesis
•Student Last Name
•Student ID Number Genesis FL ID field
•District Number 16
•School Number Does NOT begin with “3”
•Grade Level
•ELL Status
Important: Even if the student has a verified PreID Label, boxes 1–
5 and 9 MUST be completed on the Level A Test Book or Level
B, C, or D Answer Sheet.
Different from FCAT. Please follow CELLA manual 15

16. SAMPLE PreID Student Roster
The PreID Student Roster is included in the school’s Administration
Materials Shipment, and has one row of information per student to verify the
accuracy of student demographic information.
Note: For security reasons, the electronic version of the PreID Student Roster is ONLY
available to District Coordinators (This is Tom Scott) via ServicePoint.
16

17. INCORRECT OR MISSING
PREIDENTIFIED INFORMATION
If a student’s last name, ID number, district number, school
number, grade level, and ELL status are correct but the PreID label
is missing other information, that information may be gridded on the
student demographic pages.
Gridding information which is already included in the PreID roster will
NOT override the label’s information.
17

18. TEST SECURITY
POLICIES AND PROCEDURES
Think FCAT and EOC
Prior to test administration, primary Test
Coordinators, Test Administrators, proctors,
and personnel involved in the test
administration should:
•Receive adequate training
•Sign and return the 2013 CELLA
Administration and Security Agreement
Duval: Return with District Coordinator
Only; copies filed at school
District Coordinators, School Coordinators,
and Test Administrators must be able to
account for ALL test materials assigned to
them.
All CELLA testing materials must be kept Provided in Appendix C of the TAM
secure before, during, and after testing. 18

19. TEST SECURITY
POLICIES AND PROCEDURES
CELLA Security Log
Think FCAT and EOC. Anyone who enters a testing room for the
purpose of monitoring a test is required to sign the log.
• This applies to the Test Administrator and anyone who relieves a
Test Administrator.
Each school is required to maintain an accurate CELLA Security Log,
provided in Appendix C of the TAM, for each testing room.
19

20. TEST SECURITY
POLICIES AND PROCEDURES
Missing Materials/Breaches of Administration
Duval: Contact Testing Office, 858-1450, ASAP if you have a problem.
Forms designed to report missing materials, test irregularities, and security
breaches can be found on the FDOE CELLA website.
• In the event a secure document is not found or a test irregularity or security breach
is identified, school personnel and District Coordinators must use these forms to
submit with a written report.
20

21. TEST SECURITY
POLICIES AND PROCEDURES
Tracking Secure Documents
You may create an Excel spreadsheet or Word document
Security Numbers – Keep track
• A list of secure documents can be found on page 23 of the TAM.
CELLA Administration Record/Security Checklist
• School Coordinators and Test Administrators must maintain
certain required administration information and track the eight-digit
security number of test documents.
• Secure materials received from the District Coordinator must be
added to this record.
• Pre-populated version on Questar’s online portal, ServicePoint
• Blank version provided in Appendix C of the TAM
21

22. TEST POLICIES AND PROCEDURES
DNS (Do Not Score) and UNDO Bubbles
Remember bubbling is for the scanner.
If you erase and then don’t darken UNDO
bubble, scanner can still read erasure markings.
You must do the 2 step process.
DNS or UNDO bubbles are located in Box 21
of the student answer sheet.
There is a DNS and UNDO bubble for each of the four sections:
Listening, Speaking/One-on-One, Reading, and Writing.
If a test section has been invalidated/marked as DNS by mistake,
erase the DNS bubble(s) and grid the corresponding UNDO
bubble(s). If the answer sheet is packaged with the Not-To-Be-
Scored materials, none of the test sections will be scored. 22

23. TEST POLICIES AND PROCEDURES
Test Invalidation
When in doubt, call the Testing Office, 858-1450
Purpose of invalidation is to identify when the validity of test results has been
compromised. It is the responsibility of the District Coordinator to inform
schools that they may either:
• Invalidate/mark as DNS only after discussion with the District
Coordinator, OR
• Invalidate/mark as DNS at the school level after discussion with the
School Coordinator and the Test Administrator
A list of circumstances that may occur and require the
appropriate DNS bubbles to be gridded can be found
on pages 26–27 in the TAM.
23

24. CELLA POLICIES AND PROCEDURES
DEFECTIVE MATERIALS
Duval: Call the Testing Office first, 858-1450
If a test book or answer is identified as defective (e.g., the document is not
readable, missing pages, miscollated, or torn; has upside-down or duplicate
pages; or is mis-cut), notify Questar Customer Service and return the defective
document with the Not-To-Be-Scored materials.
Additional instructions on handling defective materials
is located on page 27 of the TAM.
24

25. AFTER RECEIPT OF
ADMINISTRATION MATERIALS
District box(es) should be opened and checked against the box content lists.
If there are any discrepancies Duval: Call the Testing Office, 858-1450.
The District Coordinator should promptly notify Questar Customer Service.
Each school should:
1. Count and verify that all boxes are received using the box count
printed on the outside of each box.
2. Open the box(es) within 24 hours of receipt and verify all items listed
on the shipping notice are enclosed in the shipment.
3. Report missing materials to the District Coordinator immediately.
4. Contact the District Coordinator if additional materials are needed.
Duval: Primary test coordinator, use TOMAS online order system
25

26. CELLA TEST ADMINISTRATOR
RESPONSIBILITIES
Duval: Test Coordinators
You are responsible for ensuring all of the TEST
ADMINISTRATOR RESPONSIBILITIES
Before Testing, During Testing, and After Testing
are implemented according to CELLA Test
Administration Manual.
You are also responsible for training all persons
participating in the test administration.
26

27. CELLA TEST MATERIAL TYPES
Not-To-Be-Scored Materials: YELLOW Label.
See pages 45-46
• Unused Level A Test Books
• Level A One-on-One Prompt Books
• Used and unused Levels B, C, and D Test Books
• Used and unused Large-print and Braille Test Books
• Listening CDs (NOT the Training CDS)
• Unused Student Answer Sheets
• DFA (Directions for Administration, Yellow “Fat” Book)
• Defective Materials (if applicable)
(continued on next slide) 27

28. CELLA TEST MATERIAL TYPES
To-Be-Scored Materials:
PINK Label
See pages 41-43 TAM
• Used Level A Test Books
• Used Level B, C, or D Answer
Sheets
• Documents with gridded DNS
bubbles
28

29. CELLA TEST MATERIAL TYPES (continued)
Duval Directions - Red items included in shipment with Word doc school
mail “label”
District Coordinator ONLY Materials : Think Testing Office
• TAM – Recycle at school after test results reported
• Unused Paper Bands – Recycle at school
• Unused Document Count Forms and School Return Summaries – Recycle
at school
• Unused Questar Return Labels – Recycle at school
• Remaining PreID Student Rosters – Secure recycle at school
• Original signed CELLA Administration Record/Security Checklist
• Original 2013 CELLA Security Logs
• Signed 2013 CELLA Administration and Security Agreement(s)
• Training CDs for Speaking – Recycle at school
• Seating Charts, if applicable
• Packing Slips, if applicable
• Copy of the completed School Return Summary
29

30. RETURN OF TEST MATERIALS:
SCHOOL COORDINATOR RESPONSIBILITIES
Specific return instructions for shipping materials begin on
page 40 of the TAM.
Different from FCAT: Fill out Document Count Form (1 per grade,
per school).
Different from FCAT: Fill out School Return Summary (1 per school).
30

31. RETURN OF FLORIDA VIRTUAL SCHOOL
TO-BE-SCORED MATERIALS
Please do NOT use your school pre-ID
Document Count Form or School Return
Summary Form
Return Virtual CELLA Materials
#3003, Testing
Attn. Allison
31

32. SECURITY
ELECTRONIC DEVICES
INAPPROPRIATE ACTIONS
SAME AS FCAT
CELLA IS A STATE ASSESSMENT
When in doubt, read the manual and check
with Testing Office administrators.
858-1450 main line
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