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E-Discovery, Production and Non-Party Privacy,[object Object],Dan Michaluk,[object Object],CBALeal Conference and ExpoAugust 16, 2011,[object Object]
Outline,[object Object],Objective – to identify and characterize key issues,[object Object],Outline,[object Object],Groundwork,[object Object],Harvesting from corporate systems,[object Object],Use of e-discovery vendors,[object Object],Production and preparation,[object Object]
Groundwork,[object Object],What is E-Discovery?,[object Object],Identification, preservation, processing and production of records in electronic form,[object Object],Involves processing of entire data sets to separate producible from private,[object Object]
Groundwork,[object Object],What’s the real privacy concern about?,[object Object],Can be about privacy between the parties,[object Object],There is a tension in the law here that will play itself out over the very long-term, but full production is the norm,[object Object],The conduct of surveillance can be a regulatory compliance issue, but PIPEDA jurisdiction is limited by State Farm,[object Object]
Groundwork,[object Object],What’s the real privacy concern about?,[object Object],There are important practice issues dealing with the affect the production process may have on non-parties due to,[object Object],Processing of irrelevant records,[object Object],Production of non-party personal information,[object Object],Data security (including use of service providers),[object Object]
Harvesting From Corporate Systems,[object Object],Access to employee personal communications,[object Object],All e-mails must be “harvested” to do e-discovery,[object Object],Counsel and client sometimes face great resistance,[object Object],Employers have a recognized property right, even after the Ont. C.A. decision in R. v. Cole,[object Object],Beware of regulatory concerns for federal employers and employers in BC, Alberta and Quebec,[object Object],But PIPEDA application is questionable given Johnson v. Bell Canada,[object Object]
Harvesting From Corporate Systems,[object Object],Best practices to facilitate good harvesting,[object Object],Go beyond “no expectation of privacy” statement,[object Object],Make personal use conditional on employer rights (set expectations right to the top of the organization),[object Object],Articulate your purposes,[object Object],Audit and investigate,[object Object],Engage in e-discovery,[object Object],Establish controls to ensure access is legitimate,[object Object]
Use of E-Discovery Vendors,[object Object],E-Discovery is a vendors game,[object Object],Computer forensics,[object Object],E-discovery consultants,[object Object],Litigation support/e-discovery vendors,[object Object]
Use of E-Discovery Vendors,[object Object],Are your clients in custody of personal information that is regulated?,[object Object],If so, they are accountable for data security,[object Object],It may be reasonable for them to trust counsel without a concerted effort at due diligence, but can they simply trust referred vendors?,[object Object],What should client-oriented counsel be prepared to offer to give clients comfort,[object Object]
Production and Preparation Issues,[object Object],Producing party traps,[object Object],A subpoena ducestecumis not the same as a legal requirement to produce,[object Object],A power to ask is not the same as a power to compel,[object Object],Privacy statutes can serve to block disclosure of PI outside of a defined jurisdiction,[object Object]
Production and Preparation,[object Object],Producing party traps (con’t),[object Object],Sensitive discrete PI in otherwise producible records – e.g. DOB, SIN, credit card #s,[object Object],Receiving party takes information pursuant to an undertaking not to use it for a collateral purpose, but what about information security?,[object Object]
Production and Preparation,[object Object],Third-party notice,[object Object],Who’s looking out for the non-parties?,[object Object],Consider if the consent order will be blocked by a privacy sensitive judge - see Bernanrd, FCA,[object Object],Consider whether the burden of non-party notification can be used as a tactic – see Angel Acres, BCCA,[object Object]
Production and Preparation,[object Object],Preparation,[object Object],Lawyers have a very legitimate need to review documentation in preparing for their representative role, but for sensitive docs…,[object Object],What’s really necessary?,[object Object],Should identifying information be redacted?,[object Object],Should security expectations be express?,[object Object]
E-Discovery, Production and Non-Party Privacy,[object Object],Dan Michaluk,[object Object],CBA Leal Conference and ExpoAugust 16, 2011,[object Object]

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