1. 5 Information Governance
Budgeting Pitfalls to Avoid

2. 20% of CIOs will lose their
job for failing to
implement information
governance. -Gartner
Managing an organization’s digital
assets is a growing priority that even
the staunchest CIO is struggling
with. Budgeting for information
governance can be tricky when it
comes to determining how and where
to find the necessary resources.
Below are some common budgeting
pitfalls to avoid when deciding on an
information governance solution
comes to determining how and where
to find the necessary resources.

3. #1 Top-Down Planning
Putting an
information
governance
budget into action
usually involves
all departments.
Companies often view budgeting as a top-down
process where one person owns the entire
process. The reality is that everyone needs to be
involved so that the entire company’s resources
are accounted for. The management of
information governance doesn’t just rely on IT or
compliance departments; the entire organization
is involved and benefits from the solution.
To make an information governance budget a
reality, make sure you involve key stakeholders
from every department and have each entity
take ownership for their parts of the
budget. Once each department identifies the
resources they need to allocate, the project
leader can roll it up into a single plan.

4. #2 Difficulty Budgeting
When you don’t have reliable access to spending
data, it can be challenging to actualize what has
been invested in the information governance
initiatives currently running. This in turn makes
it difficult to justify additional spending with
executives. It can also be difficult to know
where to allocate the information governance
budget if it’s unclear how much funds are
available.
Whether you’re using a spreadsheet or have
advanced budgeting software to track your
spend, it’s important to constantly be reviewing
what’s working and what’s not and identify
where the organization is seeing the most ROI.

5. #3 Bite off More Than You Can Chew
Align
individual
information
governance
projects with
your goals
Once an information governance roadmap is
approved, obtaining sign off can be daunting. While
the solution may sound straightforward, this is rarely
a reality. Many organizations still struggle with
implementing information governance and instead of
seeking budget approval for the entire initiative, it’s
often best to break it off into smaller projects and
seek approval for each project at a time. Some
examples of smaller projects include:
• Selection and implementation of archiving tools
• Training program for employees
• Migration to a new email platform
• Information governance assessment
The key is to align each individual project with your
goals, and keep track of the investment so per-project
ROI can be obtained.

6. #4 Bowing to Internal Politics
Internal politics exist at most companies,
and discussions often get heated when
valuable resources are involved. With a
number of different departments and
budgets, it can be tempting to divide the
resources evenly to avoid
disagreements. While this avoids conflict,
it typically rewards those that are the
loudest.
If you’re considering individual information
governance proposals, measure each
based on their strategic return, economic
value, and payback window. This will
better guide how resources are split.

7. #5 Struggling to Prove ROI
Proving ROI is critical to the success of any
information governance initiative, and there
is growing pressure to do so. Similar to the
efforts of public relations or corporate social
responsibility departments, it can be
difficult to prove the ROI of budget based
on intangible initiatives.
Consider demonstrating the ROI of
information governance via more
quantitative means such as: decreased
overtime hours, quicker eDiscovery
turnaround times, less spending on storage,
or fewer litigation issue.

8. Information Governance with Daegis
“Daegis has
demonstrated a
positive ROI
from day one”
– Daegis Client
To manage information governance spend
effectively, it’s important to have budget
predictability. Daegis is designed specifically
for budget conscious organizations, combining
all your information governance needs into a
single end-to-end software solution.
With Daegis’ information governance platform
organizations can get a predictable pricing
model for archiving and eDiscovery without
large upfront investments, so they can
reallocate dollars as needed, and spend to plan
more accurately.

9. About Daegis Inc.
Daegis Inc. (NASDAQ: DAEG) is a global
enterprise software company with
comprehensive offerings for information
governance, application migration, data
management and application development.
Our products include leading-edge enterprise
information archive and eDiscovery software,
and mobile application development,
application migration and data management
software. Approximately 20% of Fortune 100
companies use our solutions. We are
headquartered in Irving, Texas and serve our
worldwide customer base through our offices
in California, New Jersey, Australia, Canada,
France, Germany and the UK.