Get out of your inbox
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The deck from my Skillshare class: http://www.skillshare.com/GET-OUT-OF-YOUR-INBOX-How-To-Dominate-Email-in-1-hr-a-Day/360264219
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Get out of your inbox
- 1. GET OUT OF YOUR INBOX How To Dominate Email in 1 hr a Day Chris Schultz
- 2. What email do you use? • me@gmail.com • penpal@hotmail.com • grandma@aol.com • corporate@outlook.com
- 3. What email do you use? • me@gmail.com • penpal@hotmail.com • grandma@aol.com • corporate@outlook.com
- 4. Email Goals • Don’t leave Gmail to do stuff • Don’t waste time on unimportant stuff • Don’t get overloaded • Don’t get ignored
- 5. USING EMAIL
- 6. Email that gets read • Tools: • Plain text • CAPITALIZATION • Bullets • Line spacing • 2-3 sentence paragraphs • Links
- 7. Email that gets read
- 8. Email that gets read One sentence intro
- 9. Email that gets read Clear CAPITALIZED headings
- 10. Email that gets read Descriptive links
- 11. Email that gets read Bulleted lists
- 12. Email that gets read Call to action
- 13. Email that gets read Thank you!
- 14. A great header
- 15. A great header • Using [Brackets] for instant mental filing • Descriptive header with what you want • Forge a connection • Feed a need: ego, curiosity, fun
- 16. Proper use of CC & BCC CC BCC • people who need to • any list of people who know don’t know each other • reply to conversation to prevent exposing by one member of emails larger team • take people off a thread
- 17. Need BCC SPAM
- 18. Getting a response • Send 3 sentence emails. Not 3 paragraphs, 3 sentences • Don’t ask for meetings, ask for the one thing you want • If you don’t hear back, ping her again • Don’t send attachments, send links • Make it easy for people to do what you want • Use good plain text formatting • Write a clear subject
- 19. Reminder Hi Peter - DO • short I know you’re busy, so this is just a • friendly quick ping to see if you’ve had a • understanding chance to look at the proposal I sent. • include original email It’s included below. I’d appreciate a DON’T quick update when you have a • Get pissed or passive moment. aggressive • be longwinded Thanks, Chris
- 20. Signature YES NO • name • images • title • physical address • phone # • legalese - unless you must • twitter • “please do not print” • 1 or 2 URL’s - blog, • embedded HTML iFrame company • call to action promotion
- 21. Signature
- 22. Signature NO!
- 23. Auto-responder etiquette • Subject Line: Out of Office • No cute vacation talk • Give date you will be back • Give alternative or emergency contact info • Turn it off - NO “I check my email 2x per day” http://shankman.com/auto-responder-email-replies-u-iz-doin-it-wrong/
- 24. USING GMAIL
- 25. Send attachments
- 26. Send attachments
- 27. Attachment hygiene • Small files < than 1 meg or use Dropbox • PDF or file format people can open • NO Microsoft formats *.pdtx • Think mobile
- 31. Send calendar invites It’s on my CALENDAR
- 32. Send calendar invites It’s on my CALENDAR
- 33. Tag, Folder, Archive TAG FOLDER ARCHIVE • associate w/ a tag • active folders ie: • always get email (or multiple tags) Sane Box are out of your inbox for bulk review helpful after acted upon later • use google rules • I use this to to put things in collect contacts folders • I may want to find • I need to do this later something with this now Use search to find stuff later, not folders, tagging.
- 34. Find Stuff with Search SEARCH
- 35. Save stuff with Labels Tag with LABELS
- 36. Find stuff with Labels Search by LABELS
- 37. HACKING GMAIL
- 38. Syncing Easy Harder
- 45. thank you! Now Go out there and Dominate Email @cschultz chris@launchpadnola.com