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1.    SERGEANT AT ARMS:        1.    Announce the beginning of meeting (“Pound the gavel.”)  Welcome members
                                     and guests  Call upon TOASTMASTER
2.    PRESIDENT:
                               2.    Opening Remark
3.    TOASTMASTER:             3.    Master of Ceremony (Introduce each meeting participant; Introduce each speaker;
4.    W.A.G. MASTER:                 Form a bridge between the various parts of meeting.)
                               4.    Word-of-the-day (Present a new or little known word.)
5.    INVOCATOR:
                               5.    Set a positive tone, using inspirational or motivational statements; 2 min top
6.    HUMORIST:                6.    Deliver comic relief; 2 min top
7.    TABLE TOPICS MASTER:     7.    Facilitator: Ask attendees interesting and challenging table topics to answer within
                                     1-to-2 min.
8.    1st SPEAKER:             8.    Manual speech (“Speech Title”, “Speech Project #”, “Speech Manual”, “Time
9.    2nd SPEAKER:                   Requirement”)
                               9.    Manual speech (“Speech Title”, “Speech Project #”, “Speech Manual”, “Time
10.   1st EVALUATOR:                 Requirement”)
11.   2nd EVALAUTOR:           10.   Provide constructive, heartfelt, and supportive feedback in oral and written form
                                     for the speakers; within 2-to-3 min.
12.   GENERAL EVALUATOR:
                               11.   Provide constructive, heartfelt, and supportive feedback in oral and written form
13.   TIMER:                         for the speakers; within 2-to-3 min.
                               12.   Facilitator (Call upon TIMER and W.A.G. MASTER to have them report each 
14.   W.A.G. Master Reports:
                                     Overall evaluation (Evaluate the performance of each of meeting participant but
15.   MASTER LISTENER:               mainly focusing on speech evaluators’ performance.))
16.   BALLOT COUNTER:          13.   Report elapsed time of each speech for each meeting participant.
                               14.   Ah-count report (Count the number of times each participant uses filler words and
17.   AWARD PRESENTATION:            report them.)  Word-of-the-day report (Report Word-of-the-day usage. ) 
18.   CLUB BUSINESS MEETING          Grammarian report (Report any grammatical errors.)
                               15.   Listen attentively to everything during the course of the meeting  Pop the quiz
19.   TOASTMASTER:                   to the audience.
20.   PRESIDENT:               16.   Tally votes for Best Speaker, Best Evaluator, and Best Table Topics Speaker 
                                     Make an announcement for the winner.
                               17.   Present to each winner the trophy.
                               18.   Parliamentary-in-Action  Club Officers reports
                               19.   Thank all of meting participants who made tonight’s meeting successful.
                               20.   Closing Remark and close meeting (“Pound the gavel.”)

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Meeting agenda cheet sheet for members use

  • 1. 1. SERGEANT AT ARMS: 1. Announce the beginning of meeting (“Pound the gavel.”)  Welcome members and guests  Call upon TOASTMASTER 2. PRESIDENT: 2. Opening Remark 3. TOASTMASTER: 3. Master of Ceremony (Introduce each meeting participant; Introduce each speaker; 4. W.A.G. MASTER: Form a bridge between the various parts of meeting.) 4. Word-of-the-day (Present a new or little known word.) 5. INVOCATOR: 5. Set a positive tone, using inspirational or motivational statements; 2 min top 6. HUMORIST: 6. Deliver comic relief; 2 min top 7. TABLE TOPICS MASTER: 7. Facilitator: Ask attendees interesting and challenging table topics to answer within 1-to-2 min. 8. 1st SPEAKER: 8. Manual speech (“Speech Title”, “Speech Project #”, “Speech Manual”, “Time 9. 2nd SPEAKER: Requirement”) 9. Manual speech (“Speech Title”, “Speech Project #”, “Speech Manual”, “Time 10. 1st EVALUATOR: Requirement”) 11. 2nd EVALAUTOR: 10. Provide constructive, heartfelt, and supportive feedback in oral and written form for the speakers; within 2-to-3 min. 12. GENERAL EVALUATOR: 11. Provide constructive, heartfelt, and supportive feedback in oral and written form 13. TIMER: for the speakers; within 2-to-3 min. 12. Facilitator (Call upon TIMER and W.A.G. MASTER to have them report each  14. W.A.G. Master Reports: Overall evaluation (Evaluate the performance of each of meeting participant but 15. MASTER LISTENER: mainly focusing on speech evaluators’ performance.)) 16. BALLOT COUNTER: 13. Report elapsed time of each speech for each meeting participant. 14. Ah-count report (Count the number of times each participant uses filler words and 17. AWARD PRESENTATION: report them.)  Word-of-the-day report (Report Word-of-the-day usage. )  18. CLUB BUSINESS MEETING Grammarian report (Report any grammatical errors.) 15. Listen attentively to everything during the course of the meeting  Pop the quiz 19. TOASTMASTER: to the audience. 20. PRESIDENT: 16. Tally votes for Best Speaker, Best Evaluator, and Best Table Topics Speaker  Make an announcement for the winner. 17. Present to each winner the trophy. 18. Parliamentary-in-Action  Club Officers reports 19. Thank all of meting participants who made tonight’s meeting successful. 20. Closing Remark and close meeting (“Pound the gavel.”)