Cloud computing is here and bigger than ever. Learn how to use this emerging technology to become and maintain your HIPAA compliance.
File sharing HIPAA risks
Sync
Unauthorized sharing
Recursive sharing
Scattering of data
Lack of Auditing
Current most common HIPAA breaches
Lost or stolen devices – over 1M per week, 22% lost phones last year
Consequences – need to report, fines
Panelists:
Asaf Cidon, Sookasa
Bob Grant, The Compliancy Group
Moderator:
Marc Haskelson, President, The Compliancy Group LLC.
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Maintaining HIPAA Compliance with Cloud Based Solutions
1. Industry
leading
Education
Certified
Partner
Program
• Please
ask
questions
• For
todays
Slides
http://compliancy-‐group.com/slides023/
• Todays
&
Past
webinars
go
to:
http://compliancy-‐group.com/webinar/
855.85HIPAA
www.compliancygroup.com
3. Cloud
File
Sharing
is
Booming
Dropbox
200M
Users
Google
Drive
120M
Users
Box
20M
Users
4. Healthcare
Use
Case:
Sync
and
Backup
• Sync
and
backup
– TranscripLons
– PaLent
charts
– Medical
bills
• Low
cost
alternaLve
– $100-‐200
per
seat
5. Healthcare
Use
Case:
Mobile
Access
• Mobile
access
– Access
paLent
charts
on-‐the-‐go
– Work
from
home
– Home
care
6. Healthcare
Use
Case:
External
Sharing
• External
sharing
– Share
medical
images
– Send
medical
bills
– Send
receipts
to
suppliers
• Send
big
files
– CT
Scans,
X-‐Rays
7. The
Dark
Side
of
the
Cloud
• If
all
my
office
files
are
synchronized
everywhere…
• The
loss
of
a
laptop
or
smartphone
causes
a
HIPAA
breach!
8. HIPAA
Breaches
AffecLng
500+
Records
2006-‐2013
[Source:
HHS]
4.92%
1.31%
Portable
Media
Network
Server
9.43%
46.01%
12.31%
12.96%
Computer
Laptop
EMR
Paper
13.04%
E-‐mail
9. HIPAA
Breaches
AffecLng
500+
Records
2006-‐2013
[Source:
HHS]
4.92%
1.31%
Portable
Media
Network
Server
9.43%
46.01%
12.31%
12.96%
Computer
Laptop
EMR
Paper
13.04%
E-‐mail
Most
breaches:
lost/stolen
devices
10. The
Most
Common
HIPAA
Breaches
• Lost
and
stolen
devices
and
portable
media
– Over
1,000,000
devices
lost
every
week!
– 22%
of
employees
report
they
have
lost
a
phone
during
2012
• Employees
inappropriately
accessing,
using,
or
transmidng
PHI
12. Top
HIPAA
File
Sharing
Risks
1.
Device
Loss
with
Unencrypted
PHI
2.
Accidental
Sharing
of
PHI
13. Top
HIPAA
File
Sharing
Risks
1.
Device
Loss
with
Unencrypted
PHI
2.
Accidental
Sharing
of
PHI
3.
Unencrypted
PHI
on
Cloud?
14. Top
HIPAA
File
Sharing
Risks
1.
Device
Loss
with
Unencrypted
PHI
2.
Accidental
Sharing
of
PHI
3.
Unencrypted
PHI
on
Cloud?
Solved
by
BAA
15. Top
HIPAA
File
Sharing
Risks
Not
Solved
by
BAA
1.
Device
Loss
with
Unencrypted
PHI
2.
Accidental
Sharing
of
PHI
3.
Unencrypted
PHI
on
Cloud?
Solved
by
BAA
16. Dropbox
Signed
BAA
On-‐device
EncrypLon
Prevent
Accidental
Sharing
Access
Control
for
On-‐
device
Data
End
User
Experience
and
Sync
Popularity
(Network
Effect)
Box
Google
Drive
17. Ingredients
of
File
Sharing
HIPAA
Compliance
1. File
encrypLon
on
the
device
2. Control
access
to
files
with
white
list
– People
– Devices
3. Audit
trail
and
emergency
access
18. The
SoluLon
1.
Device
Loss
with
Unencrypted
PHI
2.
Accidental
Sharing
of
PHI
3.
Unencrypted
PHI
on
Cloud?
Solved
19. Sookasa:
Shameless
Plug
Dropbox
Signed
BAA
On-‐device
EncrypLon
Prevent
Accidental
Sharing
Access
Control
for
On-‐device
Data
End
User
Experience
and
Sync
Popularity
(Network
Effect)
Box
Google
Drive
Sookasa
+
Dropbox
20. ü HIPAA
Compliance
ü HITECH
Attestation
ü Risk
Assessment
ü Omnibus
Rule
Ready
ü Meaningful
Use
core
measure
15
Free
Demo
and
60
Day
Evaluation
www.compliancy-‐group.com
HIPAA
Hotline
855.85HIPAA
855.854.4722