It's only been a short period of time since the "new" Office 365 launched. Since the first time we gave this presentation, the decision whether to look toward Office 365 to support your SharePoint Needs compared to hosted solutions, or keeping your server farm intact on-premises.Microsoft has solidified it's approach to the cloud, and removed most doubt for the future. Whether you’re a business owner, IT professional or consultant, this movement is at odds with how SharePoint has grown over the last 10 years (yes, including 2003). We’ll take a look at the value SharePoint Online may provide, the new paradigms of development and maintenance, and the possible benefits to your organization.

1. Movement Towards the Cloud:
How do we Think About SharePoint Now

2. 2

3. Who Are We?
Jill Hannemann
@JHCherryBlossom
» Director of Advisory Services
at Portal Solutions
» Blogs: Editor, Portal Solutions
Digital Workplace Today
» SharePoint Areas of Interest:
Term Store, Product Catalog,
Records Center, Metadata
Navigation, Content Types,
and e-Discovery with
Exchange
» Culinary project: perfect
pizza dough
Adam Levithan
@collabadam
» Senior Consultant at Portal
Solutions
» Blogs: Portal Solutions, AIIM,
ViewDO
» SharePoint Areas of Interest:
Use OOTB first –
development second,
Building communities,
harnessing the power of
Social, Adoption
» Favorite TV Show: Sherlock

4. Background
SPC Update
AGENDA
4
Making a Decision
Cost

5. Rapid Push to the Cloud
5
Cloud enables on-
demand computing
resources to be rapidly
provisioned with
minimal management
effort.
From Infrastructure as
a Service (Iaas) to
Software as a Service
(Saas)
@JHCherryBlossom @Collabadam
Microsoft’s Changing
attitudes
• Yammer Purchase
• O365 Launch
• One Microsoft

6. 6
Speed Agility
Scalability Integration
Continuous new features
Social
Why the Cloud?

7. SharePoint Today
7
Hosted
On-Premise

8. SharePoint In the future
8
Hosted
On-Premise

9. The Digital Workplace
9
We define the Digital Workplace as an environment where
employees are able to quickly and easily share what they know
and find what they need with consistent experiences across
devices and locations.
SocialMobility Big dataCloud

10. 10
SharePoint In the Future
Search
Email
Sites
File Sharing
Mobile
Availability
Collaboration
Knowledge Transfer
Reduced IT Maintenance

11. SPC 2014 is the first conference where
Microsoft has ever widely showcased
technology futures and innovation

12. “The SharePoint Forecast is …. Cloudy”
Craig Roth, Managing Vice President: Communication, Collaboration, and Content,
Gartner Group

13. Convergence of Social
Features in Office 365
• Office Graph Concept
• Groups everywhere in O365
• Codename Oslo

14. 14
Significant investments and rapid
cycle of new features for
Office365
• Unified login for Yammer
• Open Graph availability and
groups everywhere
• Oslo app

15. 15
= Less future investment for SharePoint
On- Premises

16. 16
Making a Decision

17. 17
Choose Your
SharePoint Hosting
Wisely
Where’s the
SharePoint
Wheel? What
am I getting?
How do I
migrate My
Content?
What’s the best
value for my
investment?
I hope he realizes
the move is to the
cloud

18. 18
Compliance
Current Licensing
Immaturity of
Cloud
Your service going down
Sensitive data residing … outside?
Control of
rollout
Key Considerations
Provider service going down
Locked into ecosystem

19. Edward Snowden was…
A SharePoint Administrator

20. 20
Is the cloud safe?
Office 365 is verified
to meet:
• HIPAA BAA
• FISMA
• EU model clauses
• ISO 27001
Expanding
encryption
Reinforcing legal
protection

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Ecosystem

22. 22
Productivity Ecosystem

23. Office 365 At A Glance
• Familiar & full Office user
experience
• Fast deployment & broad
management controls
• Per-user licensing
Office 365 ProPlus:

24. Insights
• Dynamics
• CRM
• Power BI for
O365
Other Tools
• Visio Pro
• Project Online
Platform
• Azure
Don’t Forget

25. How do I make the decision?
25

26. My Company’s Intranet

27. 27
• Just Starting
• Full Integration
How important is Social?

28. 28
Personnel for the Cloud Suggested Roles On-Premise Cloud Hosted Office 365
Business Analyst/
Advocate
X X X
Business Analyst/
Workflow OOTB
Configuration Specialist
X X X
SharePoint Site Collection
Administrator
X X X
Developer X X
Solution Administrator X
SharePoint Server
Administrator
X X
Network Engineer
(AD/ADFS)
X X
Server Administrator X

29. Thanks to Eric Shupps http://www.binarywave.com/blogs/eshupps/Lists/Posts/Post.aspx?ID=266
29
Development Approaches

30. 30
• Custom Functionality – Sandbox solution
 Existing farm solutions will not migrate
• No Visibility in Upgrades
 Microsoft can change classes unexpectedly
• Expectation Setting
 We are dependent on Microsoft for classes
we don’t add ourselves for styling and
functionality
• Forward Thinking
 Expect that front end development using
javascript and jquery will be a more viable
path moving forward
UI Strategies for SharePoint Online
On-Prem
Hosted
O365
Whatever you want!
Whatever you want!
Be careful!

31. Big Eco-System
• Ever expanding
• For every use case
Platform
• 2013 ready
• On-Prem vs. O365
Feature Roadmaps
• 2013 Releases
• Feature differentiators
• SP Integration
Research
• Neutral SMEs
• Analyst Groups
• Vendor Evaluations
31
3rd Party Considerations

32. 32
Your Last SharePoint Migration EVER!

33. Which approach is right for you?
33
• SP to SP version upgrade
(cannot migrate directly from
2007-2013)
• Few customizations
• On-Prem to on-Prem
• No IA rebuild required
• Works for all types of
migrations
• SharePoint to SharePoint
• Unstructured file repositories
• Third party DMS
• Only supported path to
migrate to SP Online
• Copy, paste, tag
• Works in all situations
• Extremely labor intensive
Content Database
Migration
3rd Party Migration Tool
or Custom Scripting Manual Migration
On-Prem Hosted On-Prem Hosted O365 On-Prem Hosted O365

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3 Tips for Setting up SharePoint Online
• They take weeks to crawl in!
Profile Properties for Search: Create custom user profile fields first
• Better to use content type hub
Do not create custom content types at the list or library level
• Expands your Information Architecture capabilities
Leverage OneDrive for Business in your plans

35. What Does it Cost?

36. Office 365 delivered a 315% return on investment
with a four month payback period for the
composite enterprise organization.
36
- Forrester Consulting Total Economic Impact Study, Dec. 2010

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• Small Business – 25 users max
• Midsize Business – 300 users max
• Enterprise – unlimited users
 Core suite of features for the digital
workplace
• Kiosk – “Desk-less” workers
 Shift or retail workers
 Shared PCs
• Mix and match with Enterprise level
plans
Office 365 Plans: The Basics

38. Feature Exchange Online Only
$4 per user/month
Enterprise E1
$8 per user/month
Enterprise E3
$20 per user/month
Enterprise E4
$22 per user/month
Email (50 gb per user) ● ● ● ●
AD integration ● ● ● ●
Web conferencing, presence
and IM ● ● ●
File Storage and sharing
(25 gb per user) ● ● ●
Intranet and team sites ● ● ●
Yammer enterprise ● ● ●
Public website ● ● ●
Office online ● ● ●
Mobile apps ● ● ●
Office applications ● ●
eDiscovery ● ●
Voicemail ● ●
Self-service BI ● ●
Enterprise Voice
●
38

39. 39
Licensing
Comparison:
Dunder Mifflin Paper
Co. - 350 users
On-Premise SharePoint =
Year 1 $104,206
Office 365 =
Year 1 $7,000
Item License
Software
Assurance w/Both
SharePoint Server License $4,926.00 $2,463.00 $7,389.00
Windows Server - Std $726.00 $363.00 $1,088.00
SQL - Std - 1 Proc $7,171.00 $3,586.00 $10,756.00
TOTALS for Infrastructure $12,823 $6,412 $19,233
SharePoint Standard CAL (Per
User) $95.00 $48.00 $142.00
SharePoint Enterprise CAL (Per
User) $83.00 $42.00 $125.00
TOTALS per User CAL $178.00 $90.00 $267.00
Licensing Costs for On-Premise (SharePoint)

40. The End
Questions?