Presentation on the current and planned features of our web application for First Nation communities

1. for
Community & Ecological
Resilience

2. Slide 2

3. Band Chief Councillor: Referrals Manager: School Teacher:
“I need CED (“referrals”) “I need a pay-per- “I need access to
consultation system Fisheries Officer:
reports with summary, the maps and
and to track staff “I need a
3 maps, analysis, multimedia files (spatialized)
time spent
communications to teach our system to record
highlights.” on each
culture.” environmental
proposal/project.”
data.”
Teenager:
“I want to access to some Cultural Expert:
GIS Technician: community data, “I need a better way of
CED Staffer: “I’m swamped and calendars, blogs, job lists doing interviews and
“I need a better way to need help, but we and our elections for digitizing our
track consultation. have no $$ for information.” TUS/TEK/Arch data.”
Data entry tasks are training.”
Slide 3
rotten!”

4. 1. CIS - Referrals workflow efficiencies
2. CIS – TUS/TEK
3. CIS – Access/Backup/Security
4. Communicating with community
5. Cultivating youth
6. Emergency Preparation & Response
7. Regional efficiencies CFN could support
8. Regional efficiencies that FNTC could support
9. CIS - $$$ - CFN group discount?
10. Why Open Source?
Slide 4

5. Slide 5
Less data entry…
http://web.uvic.ca/fnst/general-consultation-workflow-diagram
…more business intelligence
Bring it all together, on one page, auto-
1. CIS - Referrals workflow efficiencies
magically and accessible by the whole team...
…with pop-ups, drop-downs, click boxes,
harvesting and canned spatial queries!

6. 2. Function buttons (e.g. print)
1. Proposal info/codes
3. Process phase drop-down
5. CRM: govt & proponent 4. Process check list
contacts info (pop-up, dial 6. Engagement level
out)
7. Assessor notes
8. Communications log
9. Attachments list with links
10. Layer reports
11. Where? Explore zoomed in
(with some GeoBC layers)
10. Where? Zoomed out
with traditional territory
Slide 6

7. Referrals tools –Tracking current
 Email harvesting (via  Process tracking
unique comm code)  What Engagement
 Email attachment Level?
harvesting  Communication stage
 Spatial upload to WKT  Elder / NRG committee
 Draw, Lat/Long, / Council feedback
Shapefile, Geomark  Assessor notes
API
 Rolodex (CRM)
 Government contacts
 Proponent contacts
Slide 7

8. Harvesting demo
E.g. Communication Code: #METLA-PA-2287-P  Unique “comm
code” in subject
or body
 IMAP mail
standard
 Attachments
link opens in
pop-up
Slide 8

9. Geomark demo
http://www.ilmb.gov.bc.ca/geomark/index.html
Slide 9

10. Referrals tools – Tracking next steps
 Spatial upload to WKT  Fee system
 KML  Fee for access
 External form submissions  Fee for assessment
 E.g. Ft. Nelson  Fee letters (e-comm)
 Rolodex/CRM  Upload field reports
adds/edits by  Multimedia uploads
proponents and/or  Staff time tracking
government
 Upload Archaeology
 Response letter drafts
reports
Slide 10

11. Referrals tools – Reporting current
 What’s in the Bin?  Map layers exploration –
 Filter and print table some, but need to switch
 Assessor notes
to desktop GIS and not
much link between CIS
 Preliminary assessment
and GIS…
with spatial queries
(overlap tables, mini maps)
 Can process lots of layers,
each with hundreds of
features
 Print report to PDF
Slide 11

12. Referrals tools – Reporting next steps
 Cumulative effects - Show  Post-assessment
me all Referrals (by exploration
location, by date range, by  Desktop GIS linked to web
proponent, by type)… as a app spatial database
Map and as a printable  E.g. Quantum GIS <->
Table PostGIS
 Click to grab KML of any  Links to GeoBC Batch
layer, of filtered list Spatial Overlay Engine API
 Councillor/NRG views  Geomark vs all non-
(they sign in to do reviews) sensitive warehouse layers
Slide 12

13. 2. CIS – TUS/TEK - Cultural KM
Cultural knowledge management…
…cultural knowledge mobilization
Slide 13

14. 2. CIS – TUS/TEK - Cultural KM, cont.
 Link TUS sites with  Scan/Optical Character
Referrals reporting – done Recognition to CIS
 TUS site upload  Need way to link scan to
efficiencies: “Project” – like comm
 Digitize interview map code: tus code
and then Shapefile  Scan media – tus code
upload; Feature key  Build “Explore” interface:
 Excel upload; feature
 Lists, categories,
key and attributes exposed filters
 Faceted search
Slide 14

15. 3. CIS – Access, Backup, Security
 Roll patches as required  Future
(system emails)  SSL certificates (esp for
 Off site backup fees collection)
 In another community  Yubikey (password on
building usb)
 GeoMemes BU host  CIS as Applicance
 Mini-server
 Back-up unit
 Scanner
 Barcode printer
Slide 15

16. CIS Appliance Governance Survey Tool
 Linux mini-PCs and Android  Interactive touch table
tablets with touch screen for interface for Council
stewardship offices chambers to review Referrals,
Proposals, Treaty
Slide 16

17. 4. Communicating with Community
>20 member accounts >50 member accounts
Slide 17

18. 4. Community, cont.
 Since we use Drupal (Debian/UbuntuLTS linux,
Apache, MySQL)… we can do community websites
 Easy to use
 WYSIWYG editors
 Members-only sections
 Newsletter building/mailing/(un-)subscribing
 Ready to build “History Maps” (e.g. Living Atlas)
 Ready to develop systems to support Treaty
 E.g. Land selection voting, Treaty news, polls, videos
 Ready to link TUS with schools
Slide 18

19. 4. Community, cont
Slide 19

20. 5. Cultivating youth
 Ready to link Referrals / TUS / Fieldwork with
community school programs
 Interview Your Elders
 Ecosystem/cultural year poster project (with Sierra Club
BC)
 Record ecosystem data
 What’s happening in the territory?
 Asset mapping exercises
 Web programming for youth
Slide 20

21. 6. Emergency Preparation & Response
 Upload Shapefile of community property lines and
roads
 Asset mapping of emergency assets (incl dates for
recharge and checking)
 Plan documentation
 Community member contacts, locations and needs
 Responder training tracking
 Links to Province / INAC
 Real-time eDashboard (tablet) in times of disasters
Slide 21

22. 7. Regional Efficiencies | CFN/GBI
 Common data server (3rd party provider... map layers?
backups?)
 Community of Practice (Referrals/Stewardship Officers)
web support (with a paid facilitator) - example is
GeoMemes' community of practice websites for health...
 Partnership with University research group (e.g. FNST-II)
 Standards, standards, standards (Referrals, TUS/TEK,
Fieldwork, Arch)
 Push for WFS data link (e.g. for Fisheries openings)
Slide 22

23. Communities of Practice E.g.
Slide 23

24. 8. Regional efficiencies / FNTC
 Sharepoint is fine, but…
 Is it effective for small organizations? Does it provide ‘order-of-
magnitude’ increases in efficiency?
 Hardware purchases
 Partnership with Dell, Sun or HP:
 Cloud deal? Server appliance hardware deal? Rugged tablet deal?
 Standards
 Referrals – best practices GeoMemes, EcoTrust, GeoBorealis
 TUS/TEK – we started with North Coast Skeena First Nations
Stewardship Society (NCSFNSS),… Ft. Nelson
 Fieldwork – CGWN, Ft Nelson
 Archaeology – BC Gov’t, Arch companies
Slide 24

25. 9. CIS - $$$ - CFN group discount
 Pay it forward
 Working for Metlakatla: e.g. Geomark, KML upload
code
 CIS is open-source: available for down-load, with
instructions, on GitHub.com
 Group rate…
 A question of pace (coding economies of scale):
 Steady: step by step improvements as we add one new
community per year
 Bundle of new features with multiple join-ups
Slide 25

26. 10. Why Open Source?
 Leveraging big projects
 Trust
 Sharing Data
 Free
 Empower communities to
contribute back
 Potlatch idea
 Decentralized
development
 E.g. UVic
Slide 26 26