This document provides an overview and instructions for using a zone control system for health and safety activities planning. It includes: 1. An introduction explaining that the system is based on the HSE model and fire legislation, and is designed for small to medium businesses to improve their working environment and compliance. 2. An overview of the zone control system which standardizes how relevant information is collected and maintained across sites using a set format to standardize the audit process. 3. Instructions on auditing which involves obtaining an independent assessment of an organization's health and safety performance, and details on corrective actions required, non-compliance reports, and sign-offs to ensure issues are resolved.

1. ZONE CONTROL SYSTEM: ACTIVITIES PLANNER
UK Security Clive Burgess H&S Manager 2010
S M T W T F S S M T W T F S S M T W T F S
CONTENT
R F
T
F
R
Inner cover: Emergency Response Contact numbers
I
A Content Page: i
Introduction: ii
1. How to use
2. General Health & Safety Policy
S M T W T F S S M T W T F S S M T W T F S
3. Organisation
M 4. Planning 24. Fire Safety
S
5. Implementing 25. Housekeeping
I 6. Measuring Performance 26. Manual Handling
A
7. Reviewing Performance 27. Risk Management
8. Auditing 28. Chemical Safety
9. Inform, Instruct, Train 29. Electrical Safety
S M T W T F S S M T W T F S S M T W T F S 10.Supervise 30. Signs & Signage
11.Organisation 31. Accident Prevention
12.Zone Control System 32. PPE
I 13.Overview 33. First Aid
A
14.Premises 34. RIDDOR
15.Zone 1 35. Accident Book
16.Zone 2 36. Investigations
S M T W T F S S M T W T F S S M T W T F S 17.Zone 3 37. Contractors on Site
18.Zone 4 38. File System
E
A 19.Zone 5 39. Emergency Response
20.Zone 6 40. Internal Audits
I
A 21.Zone 7 41. Risk Assessments
G
22.Zone 8 42. COSHH Risk Assessing
23.Zone 9 43. M H Risk Assessing
R = Risk Assessment FR = Fire Risk Assessment IA = Internal Audit The notes contained within this booklet are only a brief guide 44. Audit Check Sheet
to safety in the workplace and should only be used as a
AI = Accident/Incident EA = External Audit memory jog and not as a reference manual – We the 45. Audit Guidance
G = Goal MS = Milestone
publishers, editors or any other person associated with the
publication of this guide hold no responsibly for any person
46. Activities Planner
misusing its contents. The guide should be used in conjunction 47+ References
T = Training FT = Annual Fire Safety Training with the Zone Control Audit System and by a competent
46 person in Health and Safety. November 2006 i

2. On back of introduction - 45 HOW TO USE
UK Security Clive Burgess H&S Manager 2010
Web Based Solutions
INTRODUCTION
Our system is based on the HSE’s HSG 65 model and the current fire EXTERNAL AUDIT GUIDANCE Personal Support
legislation. However a separate Fire Risk Assessment must be carried
out by person responsible for the business in question.
It has been designed as a self help guide for small to medium sized Auditing is the process of obtaining a systematic and
businesses – It is recommended that the user has attended an IOSH independent view of the health and safety performance of an
managing safely course or has the equivalent competent level. organisation. In the context of auditing, “independent” means
However we do offer professional help and support to the end user independent of the line management of the line management being
should it be required audited.
IOSH Managing Safely 2006
The aim of the Zone Control System is to show a standardise way in
which relevant information can be collated and maintained so that all The aim of the Zone Control System is to show a standardise
sites surveyed use a set format, as to standardise the audit process by way in which relevant information can be collated and maintained
controlling your paperwork flow. so that all sites surveyed use a set format, as to standardise the
By using our easy to use system, we believe you will improve your audit process by controlling your paperwork flow.
working environment and help you to comply with the relevant By using our easy to use system, we believe you will improve your
legislation. working environment and help you to comply with the relevant
legislation.
HSG 65
Policy
A legal requirement
Organising
What is a CAR? – Corrective Action Required
Policies implemented by people
Requires continuous motivation and involvement
Control, Co-operation, Communication, and Competence
What you need to do after a site visit
Planning and Implementing
Planning
Making a Risk Assessment - since we do not know what risks there are in our area we are in no position to control
The ‘Date for Completion’ timescale will be agreed between the
them site and the auditor and will be reviewed after the agreed date.
Risk Assessing and Risk Control Systems (RCS)
Implementing
Actions dealing with specific types of hazards, removing it or controlling it At this point a Non-Compliance or Defect Report will be issued
Measuring Performance
Reactive Monitoring
by the auditor and signed as accepted by a nominated person in
Or the site we are surveying, whose duty it will then be to rectify the
Active Monitoring
Reviewing Performance
problem.
Learn by experience and use lessons learnt to improve health & safety performance. Reviews should be
conducted regularly by managers at all levels in the organisation and cover all areas of health & safety
performance
The Non-Compliance or Defect reports will then be signed off
Auditing and cancelled by the auditor, having satisfied himself that the
Auditing is the process of obtaining a systematic and independent view of the health and safety performance of an
organisation.
correct course of action has been taken and the matter resolved.
IOSH Managing Safely 2006
ii 45