Crystal Reports for SAP Business One

1. SAP Product Brief
SAP Solutions for Small Businesses
and Midsize Companies
SAP Business One
Reporting and Business The SAP® Business One
application, together with
Intelligence in SAP® Business One SAP Crystal solutions,
Improve Transparency to Drive delivers compelling report-
Success for Small Businesses ing functionality and instant
access to accurate, up-to-
date information, enabling
small businesses to get
Converting raw business data into mean- generate, explore, and deliver compelling
ingful information remains an ongoing graphical reports that complement the
the information necessary
challenge for most small businesses. In existing reports in SAP Business One to drive intelligent decision
many cases information is scattered all (see the table below). Prebuilt dash-
over the company or resides in employ- boards, enabled by SAP Crystal Dash-
making.
ees’ heads, forcing businesses to rely board Design software, provide snap-
on manually reconciling data from various shots of key performance indicators such
systems, people, and reports. Even if as sales performance, overdue receiv-
businesses have integrated business ables, year-to-date revenue, and service
applications that gather data from various call turnover (see Figure 1).
parts of the business, only a few have
the tools to transform that data into a SAP Crystal Reports bases its reports
format that is useful for a business user. on live data drawn from all parts of your
business, including accounting, sales,
The SAP® Business One application pro- purchasing, production, inventory, service,
vides integrated reporting and analytic and operations. It allows you to access
tools to help you access the critical busi- data not only from SAP Business One
ness information you need with ease. but also from the applications of SAP soft-
With the SAP Crystal Reports® software, ware solution partners and other com-
version for SAP Business One, you can pany software.
Features of SAP Crystal Solutions
Creating and Customizing Viewing Reports Publishing, Distributing,
Reports and Providing Access
Create reports in a variety View and export reports to Distribute reports across
of layouts with interactive Adobe PDF, Microsoft Word, the enterprise by e-mail,
drill-down functionality Microsoft Excel, RTF, and fax, electronic file transport,
XML files and standard printing
Use powerful cross-tabs for Use on-report sorting, filter- Publish reports to the Web
rapid, enhanced financial ing, and reformatting without with SAP Crystal Reports
reporting having to requery the database Server
Customize reports by adding Access key company data Assign access rights at
any standard data field of the via preconfigured dashboards user and group levels
SAP® Business One applica-
tion or a user-defined field
Perform what-if scenario Drill down into transactional Access files anywhere
modeling directly in reports details while preserving secu- and anytime with the SAP
when the SAP Crystal rity at user and report levels Crystal Reports viewer,
Reports® software is com- with SAP Crystal Reports even without a network
bined with SAP Crystal Server software connection
Dashboard Design software

2. With complete integration with the Business One, including accounting, with personalized information, helping
Microsoft Office products and a focus sales, purchasing, production, inventory, to increase reading rates.
on data security, SAP Crystal Reports service, and management.
allows you to choose from a variety of Reports can be exported in formats that
report formats and to control access to best fit your specific business needs,
the information displayed. You can create “With our former system, we including Adobe PDF, Microsoft Word,
groups, assign users to the groups, and needed a designer and a program- Microsoft Excel, RTF, and XML. You can
then specify access rights that allow print, fax, or e-mail them. You can down-
only certain people to run the reports. mer to make any changes on our load the SAP Crystal Reports viewer,
forms. Having SAP Crystal Reports which enables you to interactively explore
Integrated Reporting and Analytics SAP Crystal Reports files with or with-
integrated with SAP Business One, out a network connection – whether in
The integration of SAP Crystal Reports we can make our own changes client meetings or on a business trip. With
with SAP Business One allows you to this flexibility, you can stay in touch with
work with the industry’s leading business on the fly and everything looks your business wherever you are.
intelligence functionality in SAP Business professional.”
One and provides a single, consistent Moreover, unlike most other enterprise
Joshua Kissee, General Manager, Alison’s
user experience. resource planning (ERP) applications on
Pantry LLC
the market, SAP Business One provides
After you install the SAP Crystal Reports prebuilt dashboards ready for immediate
software using a simple, guided proce- You can customize reports by adding use. This eliminates the need to develop
dure, you can access it from the main standard data fields of SAP Business dashboards as well as that cost factor,
menu in SAP Business One. You can use One or any user-defined fields to a speeds deployment, and increases the
prebuilt reports that incorporate best report layout. You can attach messages satisfaction of users.
practices, or create and deploy your own
reports based on your requirements. Any Figure 1: Prebuilt
report designed with SAP Crystal Reports Financial Aging
Dashboard in SAP®
can be imported into the associated menu Business One
area in SAP Business One to be natively
used within the application.
Reports with Powerful Visualizations
SAP Business One and SAP Crystal
Reports allow you to create new reports
and customize existing ones using a vari-
ety of presentation formats that include
interactive drill-down functionality
and sophisticated formatting. Together,
the software provides reporting for all
business processes supported by SAP

3. Figure 2: Prebuilt Report Excerpts with SAP® Crystal Reports® from SAP Business One
Maximize Productivity with online store, enabling readers to place an up automated delivery using e-mail or
I
­nteractive Reports order directly from the report. print. You can save reports to a shared
directory on the server or directly to the
On-report sorting, filtering, and reformat- By using SAP Crystal Dashboard business intelligence portal.
ting allow you to explore information inter- Design software in conjunction with SAP
actively without having to requery the data- Crystal Reports, you can perform what- SAP Crystal Reports Server adds secu-
base. This means that you can answer if scenario modeling directly in your rity at both the report level and the data
business questions faster and with fewer reports and visualize the potential out- level. Reports and folders can be made
reports, which significantly reduces come of your decisions. This strong visible only to certain users or groups.
report proliferation and dependence on decision-support tool delivers answers Data-level security allows the same report
IT. For example, you can access the spe- to any number of business questions to show different rows of data to differ-
cific report information you need in sec- within a single report, thereby reducing ent users.
onds by selecting the desired data view report proliferation in your organization.
from the report viewer’s parameter panel. By utilizing the business intelligence por-
Expand the Scope by Adding tal, which is an online user portal, you
You can improve your operational effi- Crystal Reports Server can deploy SAP Crystal Reports Server
ciency by integrating reporting with exist- as a Web-based information solution and
ing processes and executing business By adding SAP Crystal Reports Server enable your employees to access, view,
decisions from within reports. By embed- software, you can expand the scope of and interact with reports securely over
ding Adobe Flex applications, you can your application and enhance the value the Web.
integrate operational workflows in your to your business in many ways. SAP
reports to perform such tasks as data- Crystal Reports Server provides all the Learn More
base write-back. Reports can be custom- data access and features of SAP Crystal
ized to provide users with “approve” and Reports in a managed, secure server To learn more about the synergy between
“reject” buttons. A comments box can environment. SAP Business One and SAP Crystal
be included, allowing readers to send solutions, call your SAP representative
instant feedback. You might integrate a You can automate the production of or visit us at www.sap.com/sme.
“buy” button in a report that links to an reports at prescheduled times and set

4. Quick facts www.sap.com /contactsap
Summary
Together, the SAP® Business One application and SAP Crystal solutions deliver compelling
reporting functionality. Taking advantage of this software will significantly increase your
productivity, whether you are developing new reports, customizing existing ones, or distrib-
uting reports across the enterprise.
Business Challenges
• Gather data from various applications across the company and generate timely reports
• Distribute information to those who need it and provide access to it anywhere and anytime
• Control access to sensitive business data
Key Features
• Report creation and customization – Access data from multiple sources, create new
reports, and customize existing ones in a variety of layouts with minimal IT overhead
• Report viewing – Enable powerful visualizations and interactivity using integrated tools
such as Adobe Flash and Adobe Flex
• Publishing and distribution – Export reports to electronic formats that best fit your
business needs and deliver them either over the Web or embedded in other applications,
including portals, while preserving security
Business Benefits
• Faster and better decision making thanks to timely and accurate reports based on
critical company data across financials, sales, customers, inventory, service, production,
and operations
• Cost savings resulting from reduced time and effort required to generate reports and
reduced dependence on IT
• Improved access to critical business information anywhere people require it, in the format
in which they need it, and at any time
For More Information
Call your SAP representative, or visit us online at www.sap.com/sme.
50 093 131 (10/09)
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