The New Zealand Government has issued a Declaration on Open and Transparent Government. What are the implications for public organisations of the intitaive, and what should they be doing to prepare and support it.

1. Open Data
Clare Somerville
Selena Smeaton
Trish O’Kane

2. Everyone has
the right to
information
2

3. Everyone has
the right to
information
EIS
3

4. Everyone has
the right to
information
4

5. What
is it?
Why
Risks?
do it?
Open
data
What Who’s
about doing
NZ? it?

6. “Open data is the idea that
certain data should be available
to everyone to use and republish
as they wish, without restrictions
from copyright, patents or other
mechanisms of control”
Wikipedia

7. 7

8. USA • data.gov May 2009
UK • data.gov.uk Sep 2009
Norway • data.norge.no Apr 2010
Australia • data.gov.au Mar 2011
Kenya • opendata.go.ke Jul 2011
Netherlands • data.overheid.nl
NZ • data.govt.nz Aug 2011
Chile • datos.gob.cl
Italy • data.gov.it
Spain • datos.gob.es
Uruguay • datos.gub.uy Nov 2011
France • data.gouv.fr Dec 2011
Brazil • dados.gov.br Dec 2011
Who? Where? When?

9. Move paper documents to the internet
• PDFs, Word documents
• Saves printing or mail
• Not great to extract info
Add metadata
• Documents enhanced
• Raw data, visualisations, sort, filter etc
Programmatic access
• Data can be loaded into programs for big data research
Levels of useability

11. NZ Declaration on Open and
Transparent Government
“Building on NZ’s democratic tradition, the government
commits to actively releasing high value public data.
The government holds data on behalf of the NZ public.
We release it to enable the private and community sectors to
use it to grow the economy, strengthen our social and
cultural fabric, and sustain our environment. We release it to
encourage business and community involvement in
government decision making”
8 August 2011

12. Principle Description
Open For public access
Protected Personal info
Readily available Discoverable, accessible, online
Trusted & authoritative Accurate, relevant, timely, consistent,
authoritative single source
Well managed Held by government on behalf of public
Reasonably priced Free
Reusable Highest possible granularity; reusable;
machine readable; metadata
Data & Information Management
Principles

13. NZ Priorities

14. NZ Priorities

15.  Explore finances
 More transparent
 How government
spends
 Increase the data’s
value
 Feedback loop - $ saved; better projects
 Engage citizens in government
 Info to citizens in tough economic times
 Individual salaries; payments to vendors
Massachusetts Open Checkbook

16.  Transparency
◦ Access data used by council in decision
making; use it for additional social value
 Participation
◦ Analyse, propose ideas, gain insights; enrich
lives of individuals and community
 Collaboration
◦ Suggest ideas about additional data; apps that
could use the data; improving access
Ireland (Fingal)

17. Build
Accountability
participation
Promote
Transparency economic
Open Data innovation
…
the
reasons
why

18. Consistency Meaning
Risks
Quality Usage

19. Public money
was used to
Data belongs to
fund the work
everyone
so should be
freely available
In science -
more discovery
Facts can’t be
is related to
copyrighted
better access
Arguments to data
for Open
Data

20.  Intro
 What are other countries doing?
 What is NZ doing?
 Challenges, risks, opportunities
 What do we need to do to prepare?
Agenda

21. 21

22. 22

23. 23

24. 24

25.  Recently sought input into the US Open
Government National Action Plan
◦ Measures?
◦ Minimum standards for participation?
◦ How to compare participation?
◦ Effective technology and tools?
US National Action Plan

26. 26

27.  Make data freely available to the public,
developers and business - and charge where
appropriate
 Be a centre of excellence and expertise in
collecting, managing storing and distributing
data
 Be a vehicle which will attract private
investment.
27

28. http://www.guardian.co.uk/news/datablog/2011/jan/14/public-data-corporation
28

29. €250bn across Europe every year
29

30. 30

31.  Intro
 What are other countries doing?
 What is NZ doing?
 Challenges, risks, opportunities
 What do we need to do to prepare?
Agenda

32. 2005 India and Germany
2002 Japan and Mexico
2000 United Kingdom
1998 South Korea
1997 Ireland and Thailand
1992 Hungary
1982 Australia, Canada, New Zealand
1978 France, Netherlands
1970 Denmark, Norway
1966 United States
1917,1951 Finland
18th Century Sweden
Freedom of information legislation

33. OIA vs
Open Data

34. Data.govt.nz

35. NZ Open Government will be
asking public service agencies:
 What do you And has
Not personal
hold on behalf Not confidential
high
of the public value
Not classified
impact
that is
Economic and social
Transparency and democratic
Efficiency
“If you get away from people and
businesses then it’s easier”

36. And also asking:
 What information have you released?
 What have you not released because of
insurmountable barriers?
 Quality issues are not a barrier to release
“If it’s good enough
for business use
then it’s good enough to release”
Archives NZ are also investigating
high-value information

38.  Intro
 What are other countries doing?
 What is NZ doing?
 Challenges, risks, opportunities
 What do we need to do to prepare?
Agenda

39. Third parties and mashups
Third
parties

40. Opengovt.org.nz

41. Classic mash-up

42. No census? Use other sources

44.  Caveat for data supplied.
◦ The data supplied is an extract from the SMS
fire incident reporting system maintained by
the New Zealand Fire Service. It is not
complete statistical data and should not
be relied on for statistical analysis.
◦ A full incident report can be provided on
request under the Official Information Act.
Fire Incident Summary Data

45. Bob
Inc
Example: Motor Vehicle registration

46.  1998
Privacy Commissioner:
“We would like to see a closer relationship
between the purposes of the register and
the release of information from it, such as
when information is needed to enforce the
law, to gather statistics, and to develop
transport policy.

47. 8 years later…

48. 2010

49. Bob
Inc
Since May 2011

50. MVR Information about individuals
post May 2011

51. Gazetted
Access
Authorisations
“access to names & addresses of persons:
- who are currently registered in respect of a motor
vehicle(s); and
- who have not instructed the Registrar of
Motor Vehicles to withhold their details.
Speer, Speer & Associates Limited
“… address information associated with
specific registration plate numbers to assist
with research on customer distribution
patterns around shopping centres.”
Until 30 Nov 2016

54.  Intro
 What are other countries doing?
 What is NZ doing?
 Challenges, risks, opportunities
 What do we need to do to prepare?
Agenda

55. What to do to prepare?
Accreted
over
time…

56.  Know your legislation
 Establish principles and defend them
 Know what you have released before and
why you released it
 What would you restrict and why?
 Be prepared for Open Government
questions
◦ Before you are asked
◦ Before you publish
Mandate and principles

57. Know what you’ve got

58. Know what you shouldn’t have
 Data collected but not needed
◦ Data sets legitimately shared but…
◦ Application forms that ask for …
◦ Do you really need to?
 Legacy datasets
without owners?
 Duplicates of data
◦ Your own
◦ From other agencies

59. Triage and isolate
 Which data or information
 seems fine
 seems dodgy
 must not be shared
 Identify, isolate or filter
information
that shouldn’t be shared

60. Manage your data & information
 Principle: Reusable
◦ Highest possible granularity; reusable; machine
readable; metadata
 4 reasons we keep data…
 Governance
 Standards, policies
 Metadata
 Structure
the unstructured
 Data lifecycle management
 Disposal

61.  We’re just getting started
 Plenty of opportunities…
 …many challenges
 We don’t know exactly what lies ahead…
 ..but we can prepare.
 1.5+ million vacancies…apply soon!
In conclusion

62. Open Data
Clare.Somerville@knoware.co.nz
Selena Smeaton@knoware.co.nz
Trish O’Kane@knoware.co.nz
© The Knowledge Warehouse Ltd, 2012