2015 09-18 admin-camp2015_goingcloud

1. Going Cloud - warum und wie?
AdminCamp 2015

2. panagenda contributes to
the best collaboration landscapes
all around the world

3. IBM (Lotus) Notes / Domino since 2001
Consulting for projects
• Administration
• Migration / Consolidation
• Client Management
• Application Management
Since 2012 TAM at panagenda with core
competence in
• Notes Client Management
• ICS Infrastructure Analysis and Optimizations
• Cloud onboarding
Good to know…
• Frequent traveler
• Beer or Wine? Beer!
Christoph Adler Technical Account Manager (Senior Consultant)
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4. Migrating (going) to the cloud,
why?

5. The Digital Universe

6. The Digital Universe
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7. 1 Zettabyte = 1.000 Exabyte = 1.000 Petabyte = 1.000 Terabyte = 1.000
Gigabyte
1 Zettabyte = 1.000.000.000.000 Gigabyte
The Digital Universe - continued
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8. The Digital Universe - continued
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9. The Digital Universe - continued
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10. Population Statistics - Germany
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11. The Digital Universe - continued
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The irony of the digital universe is that, while
most of it (almost 70%) is created by the
actions of individuals – taking pictures, watching
digital TV, being captured on surveillance
cameras in airports – enterprises have contact
with, and therefore liability and responsibility for
more of it (85%), such as account information,
email addresses, location stamps, and so on.

12. The Digital Universe - continued
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13. Other reasons why we should migrate (go) to the cloud?
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• Features, features and features (cloud first)
• Managed storage - (unlimited) disk space
• Less license costs
• Availability
• Performance
• Connectivity

14. Challenges!

15. Cloud Messaging
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16. Top 3 Challenges for Cloud Messaging
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17. Definitions
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• Public Cloud
• Private Cloud
• Hybrid Cloud
• Community Cloud

18. IBM (Connections) Cloud offerings

19. IBM Cloud solutions – good choice?
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• Hell yeah!
• IBM Cloud solutions / 7.5 billion $ 2014
• Amazon Cloud solutions / 4.6 billion $ 2014
• Microsoft Cloud solutions / 4.4 billion $ 2014

20. Choose Smart Cloud Notes: Service Only or Hybrid
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• Fundamental decision. You have to get it right the first time!
• If you get it wrong you have to knock down and start over
• If you have to start over you will very likely lose your data!

21. Differences between Service Only and Hybrid
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• Service Only:
– Your entire Email structure is in the Cloud including your Directory
– All of your Administration is done in the Cloud via web interface
– It’s all or nothing: When you move your MX-records your entire organization has to
switch to Cloud all at once
– Very limited options for customization
– No knowledge about Notes/Domino Administration required to manage your users
• Hybrid:
– SmartCloud Notes becomes an extension of the on-premises Notes/Domino
infrastructure
– Administration of users is done both using Domino tools on-premises and the
webinterface
– You can put your users on Cloud over time at a pace that you set
– You can migrate users email to the Cloud due to the integration with your on-
premises servers

22. SmartCloud Notes Hybrid? yes, if ...
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• … you want to migrate user email
• … you want to move to Cloud in stages
• … you want to keep some users on-premises
• … you have Notes/Domino applications and will use them after the move to Cloud

23. Not sure yet? More things to consider ...
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Service
only
Hybrid
No existing Notes/Domino environment Yes Maybe
Minimal/no Notes/Domino Admin skills Yes Maybe
No Notes/Domino Applications on-premises Yes Maybe
Need very minimal Administration capabilities Yes Maybe
Can start with clean slate inboxes Yes Yes
Can cutover all at once Yes Yes
Have Notes/Domino Admins skills and require
flexible env.
No Yes
Have Notes/Domino apps and want to maintain once
maintain once move email to Cloud
No Yes
Want to keep existing user Ids No Yes
Want to migrate existing email No Yes
Require coexistence (Cloud and on-premises) No Yes

24. SmartCloud Notes Hybrid: What does it require?
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• One (*) server with IBM Domino in a passthru role (Domino 8.5.2 or later)
– This server does not perform any mail routing or replication
– They don’t require any significant disk space and processing speed
• One (*) Domino hub server for directory replication and mail routing (Domino 8.5.1FP2
or later)
– that’s often an existing server
• Notes/Domino infrastructure (Directory server, etc…)
– Domino servers at appropriate (recent) versions
(*) two recommended for redundancy
Excellent White paper: Transitioning to IBM SmartCloud Notes
http://www-01.ibm.com/common/ssi/cgi-bin/ssialias?infotype=SA&subtype=WH&htmlfid=LOW14026USEN

25. SmartCloud Notes: Hybrid Architecture
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26. Scenario

27. Cloud onboarding preparation
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28. Cloud onboarding preparation - continued
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?
?
?
?
On Premises

29. Cloud onboarding preparation - continued
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?
?
?
?
Off Premises

30. Cloud onboarding preparation - continued
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31. IDD (IBM Domino Doublecheck or third-party solutions
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32. IDD (IBM Domino Doublecheck or third-party solutions– continued
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33. We’re assuming “Hybrid” in
this session.
Let’s onboard user mail files
and their local IBM Notes
client installation!

34. Hybrid: Onboarding methods
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• OPT (Onboarding Planning Tool)
– Used to gather and fix potential problems in mail files at the start of the transfer
process
– Time spent fixing issues here can save lots of time and aggravation later
• OTT (Onboarding Transition Tool)
– Used to manage the transfer of “batches” of mail files to the IBM data center
• To get access to OTP/OTT an IBM business partner needs to take classes and
certifications
• OTP / OTT has been developed to enable Partner let Cloud service provisioning with
data transfer

35. Hybrid: Onboarding methods
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• MOM Tool (Mail Onboarding Manager)
– moves your on-premises IBM Notes mail data to the cloud
– provisions new or existing Connections Cloud accounts with SmartCloud Notes
mail
– creates a replica of your on-premises Domino directory in the tool locally
– transfers mail files and assigns subscriptions
– is organized into 5 pages, each of which provides information or capabilities that
step through the onboarding process
– controls when and how mail files are moved and accounts are provisioned
– monitors the onboarding progress on the tool's Dashboard or the Detail view on
the Staging page
– can be used without the help of an IBM business partner
More information:
http://www-01.ibm.com/support/knowledgecenter/SSPS94/hybrid/topics/onboard_intro_c.dita?lang=en

36. Hybrid: Mail Onboarding Manager Tool
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37. Hybrid: Mail Onboarding Manager Tool
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38. Hybrid: Mail Onboarding Manager Tool
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39. Hybrid: Mail Onboarding Manager Tool
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40. Hybrid: Mail Onboarding Manager Tool
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41. Hybrid: Mail Onboarding Manager Tool
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42. Hybrid: Mail Onboarding Manager Tool
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43. Now for the IBM Notes Client
onboarding …

44. Hybrid: IBM Notes Client onboarding
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45. Hybrid: IBM Notes Client onboarding
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• Client Configuration tool (config.nsf)
– Checks for the following information (besides many other things – see more info
link below)
• The client is a version supported for IBM SmartCloud Notes access
• The config.nsf file contains information needed to perform the configuration
• The downloaded data is less than 24 hours old
– Confirms that the user is logged in using the ID that they will use in the service.
– Creates a wildcard Connection document that the client will use to connect to a
mail server in the Cloud through the proxy server in the service. The server name
in the Connection is */your_certifier, where your_certifier is the name of the OU
certifier you provided for your mail servers during Cloud service configuration.
– Creates a Location document called ‘SmartCloud for username’, or updates it if it
already exists and is incorrect
More information:
http://www-
01.ibm.com/support/knowledgecenter/SSPS94/hybrid/topics/pln_hy_how_client_config_changes_client_c.dita?lang=en

46. Q & A

47. Thank you !

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