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Better Together
A Multi-institutional Digital Commons for Balboa Park


The Commons and Digital Humanities in Museums
The Graduate Center, City University of New York
November 28, 2012


Christina DePaolo
Director of Digital Media, Balboa Park Online Collaborative
cdepaolo@bpoc.org
@tinabean
Balboa Park Commons Project

To create an online library of aggregated
digital collections representing the diverse
cultural organization in the park.

Toolset for San Diego area teachers
Balboa Park – A Geographic Collaboration
Balboa Park at Sunset
BPOC History & Mission
• Founded in 2008 by the Legler Benbough
  Foundation, now it’s own 501(3)C
• Encourages strategic technology collaboration
  between the Balboa Park cultural organizations
• Execute a fundamental change in the way park
  organizations approach and use technology
• Help address common technology problems by
  providing shared tools
BPOC Initiatives
•   Professional development/training
•   Common website platform
•   Digitization/collection access
•   Mobile Apps/gaming
•   Technical services
The Museums: San Diego Model Railroad Museum
Museum of Photographic Arts
Japanese Friendship Garden
San Diego Natural History Museum
San Diego Museum of Air and Space
Why a Commons?
• Partners identified online collection access a
  primary goal:
  – Collections online
  – Flickr/Flickr Commons/YouTube
  – Within the Park – internal commons
  – Balboa Park Commons - aggregated collection
    portal
Diversity of Collections: San Diego Museum of Natural History Library
Diversity of Collections: San Diego Museum of Air and Space Film Archive
Diversity of Collections: San Diego Museum of Art Collection Gallery
Diversity of Collections: World Beat Cultural Center
Building a Commons Infrastructure
•   Rapid-Capture Digitization
•   Common Collection Management Systems
•   Data Standards
•   DAMS
Digitization

Three rapid capture digitization
stations exist for photography, film,
video and books.

In the last three years over 250,000
photographs and videos have been
digitized.
San Diego Air & Space Museum Archives
McDonnell Douglas Hornet
Top 10 - Flickr Commons
San Diego Junior Theatre
Playbooks
Collection Acquisition
Museum of Photographic Arts
Currently digitizing
Digitization and digital asset management

• Approximately 250,000 images and video
  digitized by BPOC for 22
  museums, libraries, and archives over 3 years
• 430,000 total assets on BPOC servers
• Six different cataloging systems:
  EmbARK, PastPerfect, EOS, Specify, Excel, Arch
  ivist’s Toolkit
• One digital asset management system for all
Infrastructure: Park-Wide Digital Asset Management System (DAMS)
Collecting & Coordinating Data
•   Manual extraction of multiple datasets
•   Cleanup!
•   Identify breakpoints
•   Clean some more
•   Crosswalk
•   Ingest (and pray)
•   Clean yet?
•   Have a beer
Piction as Coordination Engine
Balboa Park Commons Community




Community – San Diego area teachers and students
Wireframes
Design Layer
1st Prototype
Current site in development
Benefits
• Multiple collections and collection types
  represented – ability to make new discoveries
• Great for SEO – great data
• Cross-collection searching is possible
• Each organization can participate as much or
  as little as they want
• Individual DAMS for internal asset
  management
Limitations
• Migrating data from different databases limits
  the ability to bring in complex label or
  description fields.
• Distribution of finding aids and links to item
  level records is complicated.
• Adherence to specific standards is loose.
• Very little content available to present
  context, rich story-telling.
Take away…
Thank you!

cdepaolo@bpoc.org
    @tinabean
Benefits of Collaboration
• Make technology affordable and accessible to
  institutions of all sizes
• Improve access so the public can use the
  museum’s rich cultural assets
• Increase cultural tourism
• Enhance organizational capabilities

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The Commons and Digital Humanities

  • 1. Better Together A Multi-institutional Digital Commons for Balboa Park The Commons and Digital Humanities in Museums The Graduate Center, City University of New York November 28, 2012 Christina DePaolo Director of Digital Media, Balboa Park Online Collaborative cdepaolo@bpoc.org @tinabean
  • 2. Balboa Park Commons Project To create an online library of aggregated digital collections representing the diverse cultural organization in the park. Toolset for San Diego area teachers
  • 3. Balboa Park – A Geographic Collaboration
  • 4.
  • 5.
  • 6. Balboa Park at Sunset
  • 7.
  • 8. BPOC History & Mission • Founded in 2008 by the Legler Benbough Foundation, now it’s own 501(3)C • Encourages strategic technology collaboration between the Balboa Park cultural organizations • Execute a fundamental change in the way park organizations approach and use technology • Help address common technology problems by providing shared tools
  • 9. BPOC Initiatives • Professional development/training • Common website platform • Digitization/collection access • Mobile Apps/gaming • Technical services
  • 10. The Museums: San Diego Model Railroad Museum
  • 13. San Diego Natural History Museum
  • 14. San Diego Museum of Air and Space
  • 15. Why a Commons? • Partners identified online collection access a primary goal: – Collections online – Flickr/Flickr Commons/YouTube – Within the Park – internal commons – Balboa Park Commons - aggregated collection portal
  • 16.
  • 17. Diversity of Collections: San Diego Museum of Natural History Library
  • 18. Diversity of Collections: San Diego Museum of Air and Space Film Archive
  • 19. Diversity of Collections: San Diego Museum of Art Collection Gallery
  • 20. Diversity of Collections: World Beat Cultural Center
  • 21. Building a Commons Infrastructure • Rapid-Capture Digitization • Common Collection Management Systems • Data Standards • DAMS
  • 22. Digitization Three rapid capture digitization stations exist for photography, film, video and books. In the last three years over 250,000 photographs and videos have been digitized.
  • 23. San Diego Air & Space Museum Archives McDonnell Douglas Hornet Top 10 - Flickr Commons
  • 24. San Diego Junior Theatre Playbooks
  • 25. Collection Acquisition Museum of Photographic Arts Currently digitizing
  • 26. Digitization and digital asset management • Approximately 250,000 images and video digitized by BPOC for 22 museums, libraries, and archives over 3 years • 430,000 total assets on BPOC servers • Six different cataloging systems: EmbARK, PastPerfect, EOS, Specify, Excel, Arch ivist’s Toolkit • One digital asset management system for all
  • 27. Infrastructure: Park-Wide Digital Asset Management System (DAMS)
  • 28.
  • 29.
  • 30. Collecting & Coordinating Data • Manual extraction of multiple datasets • Cleanup! • Identify breakpoints • Clean some more • Crosswalk • Ingest (and pray) • Clean yet? • Have a beer
  • 32. Balboa Park Commons Community Community – San Diego area teachers and students
  • 33.
  • 34.
  • 38.
  • 39. Current site in development
  • 40.
  • 41.
  • 42.
  • 43.
  • 44. Benefits • Multiple collections and collection types represented – ability to make new discoveries • Great for SEO – great data • Cross-collection searching is possible • Each organization can participate as much or as little as they want • Individual DAMS for internal asset management
  • 45. Limitations • Migrating data from different databases limits the ability to bring in complex label or description fields. • Distribution of finding aids and links to item level records is complicated. • Adherence to specific standards is loose. • Very little content available to present context, rich story-telling.
  • 48. Benefits of Collaboration • Make technology affordable and accessible to institutions of all sizes • Improve access so the public can use the museum’s rich cultural assets • Increase cultural tourism • Enhance organizational capabilities

Hinweis der Redaktion

  1. strategic digital media projects collaborating with museum, university and corporate partners to implement cost-effective technology solutions into the museum space.
  2. Convair was an America aircraft manufacturing company founded in the 1940’s that is now defunct. They maidrockets and spacecraft.
  3. ros and cons--Views across collection, great SEO with the metadata--Compromise for shared data sets – complicated, has restrictions. Image presentation
  4. The big take away I want to leave you with is that this is a model of a shared platform for access for institutions with very little resources to make their collections accessible to the community. It is a platform that can be shared and adapted for other uses. How can this model inform your practice? Is it applicable to your interests as a student? If you are a museum professional is this model relevant to your institution or the work you do. If you are an educator – how can this model help with teaching about digital humanities practice?