ILL and Special Collections / 2010 ILLiad International Conference

2010 ILLiad International Conference ILL for Archives and Special Collections: Enhancing Access to Unique and Rare Materials

Your Presenters ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Today’s Menu ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Librarians as Enemies of Books ,[object Object],“ If one will examine the deeds of gift, contracts, and other legal instruments whereby great collections are placed in institutions, one will be interested to observe that the collector does, all too often, regard the librarian as an enemy of books, from whom the treasures must be guarded. One would not impose the condition that ‘the books shall not be permitted to leave the building’ were it not for the fact that in the offing is the public-service expert and his unholy passion for ‘interlibrary loans’ of any kind of material.”

Is There a Future for Special Collections? ,[object Object],[object Object]

Preservation, Access and Resource Sharing ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

An ILL Timeline – Part 1 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

An ILL Timeline – Part 2 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

An ILL Timeline – Part 5 ,[object Object],[object Object],[object Object],[object Object],[object Object]

An ILL Timeline – Part 6 ,[object Object],[object Object],[object Object]

Interlibrary Loan of Rare and Unique Materials ,[object Object],[object Object],[object Object],[object Object],[object Object]

RLG: Sharing the Wealth ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

RLG: Sharing the Wealth ,[object Object],[object Object],[object Object],[object Object],[object Object]

RLG: Sharing the Wealth ,[object Object],[object Object],[object Object],[object Object]

OCLC: Sharing Special Collections ,[object Object],[object Object],[object Object]

OCLC: Sharing Special Collections ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

OCLC: Sharing Special Collections ,[object Object],[object Object]

Trying a New Recipe? ,[object Object],[object Object],[object Object]

The Ingredients… ,[object Object],Discussed with ILL staff how to handle Special Collection materials how to create the workflow within ILLiad … could the ILL/DDS department work with the guidelines?

Special Collections Criteria ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Culinary Outcome Special Collections / ILL requests - fill rate Request Type Items Requested Filled Unfilled Total Articles 49 16% 33 67% 16 33% 100% Loans 254 84% 71 28% 183 72% 100% Total 303 100% 104 34% 199 66% 100% Holdings via OCLC Less than 25 holdings 139 Between 26 - 50 holdings 65 Between 51 - 100 holdings 38 Between 101 - 125 holdings 12 Over 126 holdings 49 FILLED Unfilled Total 1935-present before 1935 Academic 83 113 196 149 47 Government 1 3 4 3 1 Public 12 77 89 63 26 Special 8 6 14 13 1 104 199 303 228 75

Culinary Outcome Cancellations Items Percentage Available as full-text on website 3 1% Book Art - does not circulate 19 6% Borrowing institution within UCF Library Service 25 8% Checked Out 4 1% Closed for renovations 17 6% Copyright violation 1 0% Does not want special collections/archives 4 1% Duplicate request 1 0% Exceeds max cost 1 0% Horror Fantasy materials does not circulate 3 1% Lack volume/issue 5 2% Libraries with copies in general collection 1 0% Material shows signs of possible mold contamination 1 0% Material too fragile to lend 32 11% Missing 2 1% Moved from special collections to general collection 1 0% No longer in OCLC 3 1% No Reading Room 57 19% No response from special collections/archives 3 1% Non-circulating - Special Collections 10 3% Staff error 21 7% Thesis 5 2% Too rare to lend, item could not be replaced if lost 1 0% Total Cancellations 220 72% Filled 83 27% Total Requests 303 100%

Copyright Considerations Publication Dates of Requested Items

ILL Concerns ,[object Object],[object Object],[object Object],[object Object],[object Object]

Collaborative Digitization Project

Our next steps were... Working with Special Collections and Digital Services to set up a system that could take requests in the public domain and have them digitized and it would serve 2 purposes: fill an ILL request and build up the digital collection for Special Collections. There were a few hiccups with turnaround time to get started and who is supposed to pick-up and deliver the materials. Special Collections still had the availability to say no to digitizing the item. Reviewed lending requests 5 years later and discovered a requested collection that showed a promise of what customers were looking for… digitize as much of the collection as possible.

Dessert! ,[object Object],[object Object],[object Object]

Conclusions? ,[object Object],[object Object],[object Object],[object Object],[object Object]

Thank You ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

ILL and Special Collections / 2010 ILLiad International Conference

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