Charisma Productions Gazette Volume 3 Issue 10 October Edition

1. Charisma Productions Gazette
Volume 3, Issue 10 October 2011
Meeting Management: Deal Effective Meetings Produce
With Competing Conversations Results: Tips for Meeting
Management
Tips for Working with People at Work
Teamwork Ensure Results by Planning Before the Meeting
Charisma Productions Network
Charisma Productions Network
Want to develop effective working relationships with people at
work? Effective interaction by people in business meetings
can contribute to effective work relationships. Effective group People spend so much time in meetings that turning
meetings manage the interaction of difficult people holding meeting time into sustained results is a priority for
competing conversations. Off-topic conversations between successful organizations. Actions that make meetings
two or more group members waste time, inhibit group successful require management before, during, and
progress, and limit the contributions of individuals to the team after the meeting. If you neglect any one of these
meeting as a whole. They are distracting for meeting meeting management opportunities, your meetings will
participants who want to participate in all team interactions. not bear the fruit you desire from the time you invest in
Additionally, competing conversations in several small
meeting. Take these twelve meeting management
groups, even when on-topic, deprive team members of the
insight or knowledge the members of the team are actions to guide meeting attendees to achieve
discussing. Whether you are the meeting leader or a group expected, positive, and constructive outcomes.
member, you can use the following ideas to bring the group Before the Meeting to Ensure Effective Meetings
back together when group members are holding more than Actions before the meeting establish the groundwork
one discussion at a time. for accomplishing meeting results. You can do all of the
needed follow-up, but without an effective meeting plan
to start, your results will disappoint you.
Plan the Meeting
Effective meetings that produce results, begin with
meeting planning. First, identify whether other
employees are needed to help you plan the meeting.
Then, decide what you hope to accomplish by holding
Recommendations for Meeting Management of Competing the meeting. Establish doable goals for your meeting.
Conversations The goals you set will establish the framework for an
effective meeting plan. As Stephen Covey says in the
continued on page 2 Seven Habits of Highly Effective People, "Begin with
the end in mind." Your meeting purpose will determine
the meeting focus, the meeting agenda, and the
INSIDE THIS ISSUE meeting participants.
Make Sure You Need a Meeting
1 Meeting Management Once you’ve developed your meeting plan, ensure that
a meeting is the appropriate vehicle for accomplishing
1 Effective Meetings Produce Results the set goals. To schedule and hold a meeting is
expensive when you account for the time of the people
2 Meeting Management Cont- attending. So, make efforts to determine that a meeting
is the best opportunity to solve the problem, improve
3 Effective Meetings Cont-
the process, or make an ongoing plan.
You may find that you can accomplish the meeting goals with
4 From Our It Department an email discussion or by distributing and requesting
information through the company newsletter.
5 From Our Executive Chef
Charisma ProduCtions network
6 First & 10 Bar ‘N’ Grill 805-241-0566
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2. Use non-verbal communication. Look steadily at the participants for a moment. Raise your eyebrows while looking or
wave to the participants. Stop the person who has the floor for a minute while the other participants rejoin the group.
Ask a question. Call on one of the group members participating in the competing conversation. With a brief summary of the
discussion occurring in the meeting as a whole, ask for his opinion. Ask him to share his ideas with the rest of the people in the
meeting. Say, "I believe we'd all be interested in your thoughts on this issue, John."
Verbally intervene. Directly ask the group members participating in the competing conversation to rejoin the group
discussion, without using sarcasm or anger. Say, "I'm afraid we're missing good ideas when everyone is talking at once. I know I
can't keep track of all these thoughts."
Establish a group signal. The group signal reminds participants to hold one discussion at a time. One that works
effectively is to make a non-verbal time out sign followed by holding up one index finger to indicate, one meeting.
Conclusion.
People spend hours of their work week attending meetings. Effective meeting management preserves their time. Managing
competing conversations in meetings builds positive work relationships. Co-workers feel that their time and contributions are
valued and respected when interpersonal relationships in meetings are well managed.
Informative, Inspiring and Empowering
Let Charisma Productions Network become your one-stop solution for all
your corporate meeting, events and conference needs.
805-241-0566
www.cpnevents.com
Newsletter 2

3. Continued from page 1
Make sure the meeting is needed and not just convenient for you – you’ll get better results from attendees.
Ensure Appropriate Participation at the Meeting
If a meeting is the appropriate means to accomplish your goals, check with the participants who must attend for the meeting to
succeed. The needed attendees must be available to attend the meeting. Postpone the meeting rather than holding a meeting
without critical staff members. If a delegate attends in the place of a crucial decision maker, make sure the designated
staff member has the authority to make decisions – or postpone the meeting.
Distribute and Review Pre-work Prior to the Meeting
How many meetings have you attended that started out with the meeting facilitator passing out a ream of handouts or projecting a
Microsoft PowerPoint slide for discussion? Frustrating? You bet. The meeting becomes a group read-in, hardly productive for goal
accomplishment. You can make meetings most productive and ensure results by providing necessary pre-work in advance of the
actual meeting. Providing pre-work, charts, graphs, and reading material 48 hours before a meeting affects meeting success. The
more preparation time you allot, the better prepared people will be for your meeting.
Documentation that will help you achieve the meeting goals can include reports; data and charts such as competitive information,
sales month-to-date, and production plans; Microsoft PowerPoint slides that illustrate key discussion points; and minutes, notes and
follow-up from earlier or related meetings and projects. Pre-work distributed in a timely manner, with the serious expectation that
attendees will read the pre-work before the meeting, helps ensure meeting success.
Newsletter 3

4. From Our IT Department
IT TIPS
Move between web links
Use Tab and Shift Tab to move between links on a web page and press Enter to follow the selected link.
Change the clock
Double click on the clock on the Taskbar to change the time and date shown.
Save web video clips
To download video clips embedded on a web page, in Firefox right-click the page and select View Page Info then click
the Media tab. Select the video file and click Save As.
Check hard disk space
Double click on the My Computer icon on your Desktop and right-click on your hard disk (usually drive C). Click
Properties to see the amount of disk space left on your computer.
Create a web shortcut
Right-click on a web page in your browser and select Create Shortcut to place a shortcut link on your desktop.
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5. From Our Executive Chef
Grilled Salmon with Creamy Pesto Sauce
Ingredients
• 4 (4 ounce) salmon fillets
• 2 tablespoons olive oil
• 4 ounces PHILADELPHIA Cream Cheese, cubed
• 1/4 cup milk
• 2 tablespoons pesto
• 1 tablespoon finely chopped fresh parsley
Directions
• Heat grill to medium heat.
• Brush both sides of fish with oil. Grill, skin-sides down, 10 min. or until fish flakes easily with fork.
• Meanwhile, cook cream cheese and milk in saucepan on medium heat 2-3 min. or until cream cheese is
completely melted and sauce is well blended, stirring constantly. Stir in pesto.
• Serve fish topped with sauce and parsley.
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6. Football Season is here and again we look forward to great food,
great friends, and most importantly great football. This season we
will be checking out the great sports bars around the country. This
edition we have found a great sports bar in Surfside Beach, South
Carolina. It is the First & 10 Bar ‘N’ Grill. The new owners have
promised to bring everyone the finest in sports entertainment and
food in the surrounding beach area. So if you are looking for great
sports and let’s not forget the great drinks, food and meeting new
friends who also love a good time check it out.
First & 10 Bar ‘N’ Grill
1880 Highway 17 Business
Surfside Beach, South Carolina
843-839-5006
http://www.firstandtenbarngrill.com
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7. THANK YOU FOR YOUR SUPPORT
We wish to thank our readers and our clients for their support and feedback helping to continually grow the Charisma
Productions Network. We look forward to continue providing you with successful stress-free events.
We appreciate hearing from all of you and strive to improve our articles and hope to have something for everyone at
one point or another. Please send us suggestions for topics you would like to read about or if you have an article that
you would like to share we’ll be happy to post It.:
Please send all comments, suggestions and or articles to:
info@cpnevents.com
Charisma Productions Network
805-241-0566
Website: www.cpnevents.com
info@cpnevents.com
Newsletter 7