Presented at SAP's ASUG user conference in May 2013
This presentation reviews how our organization setup an Enterprise Architecture practice with a matrixed team and Sharepoint as our architecture repository - using the TOGAF architecture framework.
Simple and Effective Enterprise Architecture with Tools you Already Own
1. Session 2307
Simple and Effective Enterprise
Architecture with Tools You Already Own
Chandra Knabel
Greg Hinkle
2. LEARNING POINTS
How to staff and implement a matrixed Enterprise
Architecture team
How to create a TOGAF Enterprise Architecture
repository in SharePoint
How to use Visio to create visualizations of the
Enterprise Architecture repository
3. Company Background
• One of the top Wholesale Distributors of Wines and Spirits
• Founded in 1930s & 1940s
• Charmer Industries & Sunbelt Beverage merged in 1997
• Distribution centers in 14 states + DC
• Over 62% on SAP
4. IT Organization
CIO & VP of
Business
Services
PMO
eCommerce
PMO
QA/QC
Data
Management
Operations
Application
Delivery
Infrastructure
Enterprise
Architecture
5. Enterprise ArchitectSolutionArchitectEA
Team
What does the EA team do?
• Work with EA on the Architecture and
Roadmaps
• Participate as Solution Architects on Projects
and EA Team Requirements/Design Reviews
Matrixed EA Team
6. EA Team Charter
Solutions Architects from each major IT discipline
Every Friday – 4 hours – time allocated in PMO project
tool
EA Governance Project Governance
TOGAF Enterprise Architecture Repository
10. Metrics
Metric Description Measurement Method
Architectural Decisions EA Group’s involvement in
key architectural decisions.
SharePoint list of key
architectural decisions
EA Project Governance EA Team provide
architectural governance
EA Team Review
SharePoint Lists
EA Repository Usage EA Repository is valuable if
it is being used
SharePoint site usage stats
Satisfaction Ratings of EA
Group
Survey on the results of the
EA Team’s work
SharePoint Survey
Application Portfolio
Management
Measure changes in the
Application Portfolio over
time
Analyze changes to the
Applications and
Technology lists annually
Innovation Measure the number of
innovation ideas and
projects
SharePoint list tracking
innovation ideas and
projects
13. BEST PRACTICES
SharePoint Lists Drive Almost Everything
Can connect Lists to Lists
Visio can help to visualize the data in the lists
Use ChartPart free add-in to visualize data
directly from lists
Export lists to Excel to do further analysis
14. Visio Examples
Visio Notes
External data linked to EA
Repository SharePoint lists
Standard templates/icons
Save as Web Page – all external
data is displayed
Diagrams bring the data
captured to life
18. KEY LEARNINGS
You can create an Enterprise Architecture team with
Solution Architects and a few Enterprise Architects
SharePoint can be your Architecture Repository to
track:
EA Governance
Architecture Artifacts
EA Metrics
Use Visio to bring your Architecture data to life
19.
20. THANK YOU FOR PARTICIPATING
Please provide feedback on this session by completing a
short survey via the event mobile application.
SESSION CODE: 2307
For ongoing education on this area of focus,
visit www.ASUG.com
Each State had it’s own laws as it pertains to Wine & Spirits DistributionOrder Orders taken during the day and picking at night and trucks out by early morning for delivery.
About 100 people – 50% at our IT HQ outside Baltimore the rest are spread out amongst our locations
CIO - We would be successful if the EA Team resulted in Higher Quality projects – 62% of surveyed said agree/strongly agree to ‘EA Team has resulted in higher quality projects”The Value – Better Quality, Know What We Have, Ready for the Future Less Cost though less rework and done right Less Cost through simplified architecture, First know what we have IT needs are not handled reactively Better understanding by developers where we are headed
EA Reviews of Requirements and Design for all Strategic ProjectsCapture Findings and disposition of resultsConnect to existing PMO processesUse ChartPart to provide visibility