Microsoft word

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2. “INTRODUCTION TO COMPUTER AND IT’S APPLICATION”
TO,
MISS ROOPA N B
DEPARTMENT OF CSC
SERICULTURE COLLEGE
CHINTAMANI .
FROM,
CHALAPATHI V
I Bsc (AGRI)
ALC3011
SERICULTURE COLLEGE
CHINTAMANI.
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4. FEATURES OF MS WORD
 Easy to cut , copy and paste.
 To correct or delete or insert characters , words, lines , images
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etc
To format and organize documents.
To check spelling and grammar.
Word has facilities to work back & forth among multiple word
documents.
Numbering ,bulleting and shading tools are there.
And many features.
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5. BLANK WORD DOCUMENT
Title bar
Standard tool bar Menu bar
Ruler
Work space
Vertical scroll bar
Starting point
Format tool bar
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Status bar
Print layout view
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6. Starting of MS-Word
• By clicking the Word icon on the office shortcut bar.
OR
• By double clicking the Word icon from the desktop.
OR
• By clicking the start menu and selecting Programs, Microsoft
word.
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7. Word Document Window
The word document window has the following basic
components.
1. Title bar-It displays the name of the currently active
word document.
2. Menu bar-The menu bar shows the file, edit,view,
insert,format,tool,table,help menu.
3. Standard toolbar-Contains command buttons that
execute shortcuts to many common commands.
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8. 1. Work space- It is the area in which we can
enter the text of our document.
2. Format toolbar-Contains command buttons
that executes shortcuts associated with
formatting text within a document.
3. Status bar –It displays the information about
the active document such as page number,
column, line number, section etc.
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9. To select Text and Objects
• Using the mouse, left click just to the left of the word
to be selected and drag over the words while holding
down the mouse button.
• Double click on a word to select it.
• Triple click on a word to select the word and the
entire paragraph it is in.
• Left click on object(picture, drawing object, chart,
table)to select it.
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10. Page Setup
Each page within a document can have its
own page setup specified. Page setup refers to
setting the margins for the sheet as well as
the paper size, orientation, line numbers,
headers and footers and borders.
To access the dialog box for specifying
margins, etc.
Select: File/Page setup.
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11. Creating and Opening Documents
1.Create a new document
a) Click the New document button on the menu bar. OR
b) Choose File/New from the menu bar. OR
c) Press CTRL+N on the keyboard.
2.Open an existing document
a) Click the Open File button on the menu bar. OR
b) Choose File/Open from the menu bar. OR
c) Press CTRL/O on the keyboard.
3. Save a document
a) Click the Save button on the menu bar. OR
b) Select File/Save from the menu bar. OR
c) Press CTRL/S on the keyboard.
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12. 4.Close a document
Click Close option from the File menu.
5.Renaming a document
a) Select File/Open and find the file we want to rename.
b) Right click on the document with the mouse and select
Rename from the short menu.
c) Type the new name for the file and press the ENTER key.
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13. Insert a table
Select Table/Insert Table from the menu bar. Select the
number of rows and columns for the table and click OK.
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14. Headers and footers
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A header is text that is added to the top margin of very
page such as a document file or page number and footer is text
added to the bottom margin.
Following steps are to add or edit headers and footers in the
document:
Select View/Header and Footer from the menu bar.
Type the heading in the Header box.
Click the Insert Auto Text button to view a list of quick options
available.
To edit the footer, click the Switch between Header and Footer
button on the toolbar.
When we are finished adding headers and footers, click the
Close button on the tool bar.
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15. Formatting
The formatting toolbar is the easiest way to change many attributes of
text. If the toolbar isn’t displayed on the screen, select View/Toolbars
and choose format.
Copying Text
To copy text, choose Edit/Copy, click the copy button on the standard
toolbar, or press CTRL+C to copy the text to the clipboard.
Paste Text
To paste cut or copied text, move the cursor to the location we want to
move the text to and select Edit/Paste from the menu bar, click the
paste button on the standard toolbar, or press CTRL+V.
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16. Bullets and Numbering
To create a bulleted or numbered list, use the list features
provided by Word. The font dialog box allows you to choose from a
larger selection of formatting options. Select Format/Font from
the menu bar.
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17. Mail Merge
Mail merge is one of the tools used in MS-Word to merge two
document. The first document is called as data source, which
contains the addresses and second document called the main
document, contains common information which is same for each
document.
The 3 basic steps required to perform mail merge are:
1. Create the Main document.
2. Create the data source.
3. Merge the data source and the main document.
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