20. Cranel Imaging does recommend that you become ECMP certified, which is the industry standard in Enterprise Content Management certification.
21. Glossary of Terms Archival Storage – Architecture for the secure, long-term storage of high volume document images, emails, customer records, audio or video files, financial information and engineering documentation, often optical storage. COLD/ERM - COLD is software that takes data generated on a host computer, extracts indices, and stores data and indices on local or wide area networks. The acronym is still commonly used, however, ERM (Enterprise Report Management) is becoming more commonplace. The name was changed to reflect.that in.addition to optical (laser) disks, magnetic storage and CD‑ROMs may be used. Document Capture – Document capture is a process that involves several elements. Documents must undergo some measure of preparation prior to scanning; therefore, details about the physical characteristics of the source document assume significance for the imaging project. Image creation may involve not only scanning, but also image enhancement, as a frequent project goal is to optimize the use of machines and minimize the need to rescan source documents to obtain acceptable images. Digitized documents require indexes for retrieval – these must be created manually or via automation. Quality control must be performed on both scanned images and coded indexes to ensure readability and retrievability. Once images and indexes are acceptable, the may be released from the capture process to the management application. DASD (Direct Access Storage Device) - A peripheral device for a computer, such as a disk that can be directly addressed. (i.e. ‑ RAID drive) Document Imaging – Any activity that involves the capture, storage, retrieval, and/or manipulation of electronic images of office generated documents. HSM (Hierarchical Storage Management) – Software that moves data through tiers of storage. Indexing - A method by which a series of attributes are used to uniquely define an imaged document so that it may later be identified and retrieved.
22. Glossary of Terms Cont.’ ICR (Intelligent Character Recognition) - An advanced form of OCR that has the ability to recognize Character constrained handprint or machine print that is hard to read. ISIS (Image and Scanner Interface Standard) - Developed by Pixel Translations, which was later acquired by Cornerstone; ISIS provides support for 100+ scanners through a common API; includes image scaling and rotation, scale‑to‑gray conversion; supports grayscale and color, Windows printing; development libraries for various platforms including DOS, Win 3.X, Win32, WinNT, W2K, OS/2, and Mac; basis of AIIM's MS61; competitor of TWAIN. MICR (Magnetic Ink Character Recognition) - A character recognition system used on bank checks; special ink and characters are used, which can be magnetized for automatic reading (i.e. ‑ bar codes on the bottom of a check). OCR (Optical Character Recognition) - The analysis of scanned data to recognize characters so that they can be converted to editable text. Technique by which characters can be machine‑identified or machine‑read. OMR (Optical Mark Recognition) – A scanning device that can read marks such as pencil marks on a page; used to read forms and multiple‑choice questionnaires or the act of reading the mark. Used in No.2 pencil tests (i.e. Scantron). Optical Disk - Medium that will accept and retain information in the form of marks in a recording layer that can be read with an optical beam. RAID (Redundant Arrays of Independent Disks) - The use of two or more disk drives instead of one disk, which provides better disk performance, error recovery, and fault tolerance, and includes interleaved storage techniques and mirroring of important data.
23. Glossary of Terms Cont.’ SCSI (Small Computer Systems Interface) - Pronounced "scuzzy," a high‑speed interface that can connect to computer devices such as hard drives, CD‑ROM drives, floppy drives, tape drives, scanners, and printer. It is a standard way of interfacing a computer to disk drives and other devices that require high speed data transferring. Up to seven SCSI devices can be connected to a port and can interface a computer to more than one hard disk, CD‑ROM drive, tape drive and scanners. TWAIN – (Technology Without An Interesting Name) - An industry standard for software that controls optical input devices such as scanners, recorders, and video capture‑interface cards. Application programs that support TWAIN, allow optical input devices to be controlled from inside the application. USB (Universal Serial Bus) - A personal computer serial bus, which can support up to 127 peripheral devices in a daisy chain configuration and has a speed of 12 Mbps. WORM (Write Once Read Many) – Describes a type of storage medium that can be written once only, but read many times; usually refers to optical disks. Workflow – A software program that queues, tracks, and otherwise manages documents and collections of documents as they progress from entry into the system, through the various departments in the organization, to its final destination. Zonal OCR - A form of OCR that extracts text from specific zones for automatic indexing of forms, which minimizes repetitive key, field entry and reads an unlimited number of zones per form.
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