West Chester Borough - Technology Training for August 9, 2012.

1. BOROUGH OF WEST CHESTER
Information Technology Training – Session 6 – July 19, 2012
• SharePoint
• Accessing Your Email Remotely
• West Chester Employee’s Technology Newsletter
• West Chester Employee’s Technology Twitter Feed
• New - Windows Malware Prevention Tool
• Quick Tips!
• Microsoft Word Shortcuts
• Microsoft Excel Shortcuts
• Questions & Answers
William Mann, Chief Information Officer

2. What Exactly is Microsoft SharePoint Anyway?
Microsoft SharePoint makes it easier for people to work
together.
Using SharePoint 2010, you can set up Web sites to share
information with others, manage documents from start to finish,
and publish reports to help everyone make better decisions.
The main SharePoint site is a place where commonly
accessed files such as HR documents, policies,
procedures and other organization wide resources can
be easily accessed by everyone.

3. Who Has Access to Microsoft SharePoint Anyway?
Everyone has basic access to Microsoft SharePoint.
Microsoft Licensing is broken down into 2 subscriptions.
Plan 1 & Plan E3.
Plan 1 provides the user with access to Microsoft email.
Plan E3 provides the user with access to Microsoft
email, Microsoft SharePoint and Lync.
Management personal have E3 subscriptions while the
remainder of the staff have Plan 1 licenses.

4. SharePoint is accessed from the Microsoft Office 365 portal.
login.microsoftonline.com or portal.microsoftonline.com
Click here
to access
SharePoint

5. You will be able to access shared documents & more in the library section.
If you do not have a 365 E3 account you can access the SharePoint site with the guest
account. The guest account is guest@west-chester.com. The password is “WestChester400”.

6. You will be able to access shared documents & more in the library section.
At the main SharePoint Site you can access the following:
• Borough Shared Documents
• Borough Shared Calendars
• Internet Links
• Discussion Boards
• Your Very Own SharePoint Site*
* If you have a E3 Office 365 Account

7. Proceed to
SharePoint
Demonstration
Demonstration Content
• Logging in for E3 users
• Logging in for E1 users
• Calendars
• Libraries & Documents
E3 Account Users
• Creating Libraries (E3)
• Uploading Files (E3)
• Edit Page preview

8. Accessing
SharePoint on Mobile
Devices
There are paid
& free apps
available for
Android &
Apple devices.

9. The Many Ways You Can
Access Email
There are more ways then ever now to connect to your
email and I wanted to cover some of them here.

10. Accessing Email Remotely
In addition to the Microsoft Outlook client you can access your
email through the OWA (Outlook Web Access) portal.
login.microsoftonline.com
portal.microsoftonline.com
Demonstration

11. Accessing Email on Mobile
Devices
It is easier then ever to access your email on the mobile devices of
your choice. All major service providers and manufacturers support
Microsoft 365.

12. Setting up Email on Mobile
Devices
It is also easier than ever before to setup email on these devices.
You will need a couple of things to setup your account.
1. Your email address
2. Your email password
3. Server Address (m.outlook.com)
Different providers may ask for this
information in varying ways but the
information needed is the same.

13. The new
West Chester Employee’s Technology Newsletter
The mission of the
new technology
newsletter is simply to
provide me with the
ability to discuss some
technology issues of
interest in a more
specific and detailed
way then can be done
on the blog.
I hope that eventually
many of you will even
start to look forward to
each issue!

14. The new
West Chester Employee’s Technology Twitter Feed
The mission of the
new technology twitter
feed is actually the
opposite of the
newsletter or blog.
Here, I hope to have
employees asking me,
and each other, quick
tech questions,
offering ideas and help
to each other.
You will be surprised what you can learn when you become
engaged in the conversation!

15. Windows Malware Prevention Tool Will Help You Protect
Your Computer
Microsoft has released a Malware Prevention Troubleshooter Tool.
This free tool will check if your Windows computer has the recommended
security settings and security software. It will scan your PC and then make
recommended changes automatically.
http://support.microsoft.com/mats/malware_prevention

16. Quick Tips!
Internet Explorer: You can make the browser [full screen] with
the F11 key. The same key returns the browser to a normal
window.
Print Screen: You can save any screenshot as an image by
selecting the [print Screen] button and pasting it into Word or any
paint program. Once in the program select the “paste” option or
simply select the [Ctrl] and [V] keys.
Outlook: You can quickly delete all the contents in your “trash
folder” by right clicking on the folder and choosing “empty folder”.
You can also do this to your “junk mail” folder.
Find Your Files: You can (windows 7) right click on any
shortcut and select “open file location”. For Windows XP right
click on the shortcut, select “properties” then click “find target”.
This will open a window with the file folder in which the file is
residing.

17. Microsoft Word Shortcuts
Shortcut Description
Select the word.
Double-click (on a word)
Select the entire sentence.
Single-click (anywhere in a sentence) +
Holding CTRL
Select the entire paragraph.
Triple-click (anywhere in a paragraph)
Select text from the click position to release
position.
Click, hold, drag, then release
Select text from the 1st position to the 2nd
position.
Click first position, hold SHIFT key, then click
2nd position
Vertical select text.
Hold ALT key, then click and drag
Zoom in/out.
Hold CTRL key, then scroll wheel

18. Microsoft Excel Shortcuts
Shortcut Description
Select the entire contents.
Double-click (on a cell)
Adjust height/width to auto-fit.
Double-click (on a row/column divider)
Adjust height/width to auto-fit of all high-
High-light headers of multiple rows/columns
lighted rows/columns.
then Double-click on a row/column divider
Select the entire contents in the cell
Triple-click
Adjust height/width of the row/column
Click on row/column divider then drag
Select multiple cells
Hold Shift + Click the cells
Zooms in and out of document.
Ctrl + Mouse wheel

19. What’s Around The Corner?

20. It’s time for any
technology questions!
Thank You for attending and I hope to schedule our
next training for fall 2012. Please send me any ideas
or suggestions for training topics.