In February 2010, the U.S. Department of Energy awarded $8 million to 43 cities in 25 states to develop new or improve upon existing energy assurance plans. These grants are making it possible for local officials to enhance their ability to deal with accidental or intentional disruptions to regional energy systems, including the electricity grid, petroleum refining, storage, and distribution infrastructure and natural gas distribution systems. The City of Chula Vista received one of only three grants awarded to communities in California and has launched an extensive planning initiative to produce its energy assurance plan. This presentation will highlight the plan's components and will describe a replicable process other communities can pursue to develop their own energy assurance plans.

1. Local Energy Assurance Planning:
Sponsored by: The Chula Vista Case Study
Craig Ruiz, Office of Economic Development, City of Chula Vista, California
Doug Newman, National Energy Center for Sustainable Communities
 Goal & Objectives
 Participants
 Process
 Plan Highlights
 Next Steps

2. Goal & Objectives
 Goal
 Develop & implement an energy assurance & resiliency plan for
Chula Vista to maintain operations of critical facilities & functions
during accidental or intentional disruption of energy supplies
 Project Objectives
 Determine the short-term technology solutions to temporarily
meet the energy demand of critical facilities & functions
 Determine the policy, procedural, financing & training
mechanisms needed to support the technology solutions
 Ensure that the planned solutions and mechanisms reinforce Federal,
state & regional emergency response objectives & are tested
 Design a long-term technology solution to permanently meet energy
demand for critical facilities & functions & to enhance grid reliability
Sponsored by:
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3. Participants
 Task Force Member Organizations
 Federal
– Energy, Environmental Quality
& Emergency Management Agencies
 State of California
– Energy, Environmental Quality, Emergency
Management & Transportation Agencies
 San Diego County
– Emergency Management & Regional Planning Agencies,
– The Cities of Coranado, Lemon Grove & San Diego
 Other LEAP Pilot Cities
– Cities of Visalia & San Jose, CA
– City of Phoenix, AZ
Sponsored by:
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4. Participants
 Task Force Member Organizations
 Federal
– Energy, Environmental Quality
& Emergency Management Agencies
 State of California
– Energy, Environmental Quality, Emergency
Management & Transportation Agencies
 San Diego County
– Emergency Management & Regional Planning Agencies,
– The Cities of Coronado, Lemon Grove & San Diego
 Other LEAP Pilot Cities
– Cities of Visalia & San Jose, CA
– City of Phoenix, AZ
Sponsored by:
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5. Participants
 Task Force Member Organizations (continued)
 City of Chula Vista
– City Council & the Department/Divisions/Offices of Public
Safety, Fire, Public Works, Public Communications,
Environmental Services, Planning & Building, Economic
Development, Transportation & Fleet Management
 Utilities & Services Serving Chula Vista
– Electricity, Gas, Water, Wastewater, Telecommunications
 Critical & Long-term Care Facilities
– Hospitals & Nursing Homes
 School Institutions & University Advisors
– High School & Elementary School Districts
– Univ. CA San Diego & San Diego State University
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6. Participants
 Project Management & Consultants
 Project Management
– Chula Vista Office of Economic Development
 Engineering
– Burns & McDonnell Engineering
Kansas City, MO
 Policy
– National Energy Center for Sustainable
Communities - Arlington, VA
 Planning
– National Energy Center for Sustainable Communities
College of Engineering, SDSU San Diego, CA
& Chicago, IL
Sponsored by:
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7. Planning Process
Four Planning Components
1. Short-Term Technology Solutions
2. Financing, Policies & Procedures
3. Workforce Training & Testing
4. A Long-Term Technology Solution
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8. Planning Process
2010 2011
Jun. Jul. Aug. Sep. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov.
Component #1 Short-Term Technology Solutions
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Component #2 Financing, Policy & Procedures
*
Component #3 Workforce Training & Operations Testing
Component #4 Long-Term Technology Solution
*
Plan Formulation & Adoption
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Task Force Input
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9. Planning Process
 Component #1
Short-Term Technology Solutions
Facility Assessment
 Inventory facilities & facility ownership / management
 Develop a plan element for the consolidation of essential
municipal operations in the fewest number of facilities
 Prioritize facility criticality by functions & impacts:
(e.g.: life saving, life sustaining, critical communications, etc.)
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10. Planning Process
 Component #1
Short-Term Technology Solutions
Facility Assessment (continued)
 Conduct onsite energy audits for priority facilities
 Calculate energy demand for required operations
 Identify no-cost / low cost alternatives to reduce demand
– Estimate potential energy demand reduction
 Record energy output of existing back-up systems,
(stationary or mobile / roll-up units) for each facility
– Calculate energy shortfall for each facility
 Evaluate technology alternatives to meet the shortfall
(examine economic & environmental costs & benefits)
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11. Planning Process
 Component #1
Short-Term Technology Solutions
Fuel Assessment
 Establish a schedule for routine testing / inspections of onsite
generators (checking fuel supplies & standby mode), fuel storage
capacity & for replenishment of fuel storage facilities
– To include inspection of automatic fuel reserve sensors
 Establish worse-case scenario fuel demand & tanker delivery plan
 Establish primary & alternate refueling routes
Sponsored by:
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12. Planning Process
 Component #1
Short-Term Technology Solutions
Fuel Assessment (continued)
 Identify & schedule training for fueling & delivery personnel
– Distribute a facility priority list for refueling
 Develop a communications protocol for all personnel
 Schedule routine testing for all roll-up generators
 Establish a plan component to ensure facilities requiring
uninterruptable power supply (UPS) can obtain them
 Execute advanced emergency purchase authorizations for fuel
acquisition with suppliers ensuring a minimum of 72 hrs. supply
Sponsored by:
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13. Planning Process
 Component #2
Financing, Policies & Procedures
Financing
 Develop a strategic investment element that sets out
technology & systems-specific financing strategies for the
short & long-term technology solutions in the plan
– Specify financing options & staging of investments
 Develop a strategic investment schedule to stage
facility hardening
 Develop an investment schedule to build a diverse
portfolio of back-up energy technologies
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14. Planning Process
 Component #2
Financing, Policies & Procedures
Policies
 Cite all relevant legal authorities for planned action elements
 Ensure the plan’s alignment with the National Incident Management
System (NIMS) under the National Response Framework & other
applicable Federal or state mandates
– (including those of CEC, COEM, CalTrans, SANDAG)
 Ensure alignment with local utility emergency energy & operations
plans (e.g.: SDG&E, Otay & Sweetwater Water Districts, SDMWD)
 Draft changes to all existing Mutual Aid Agreements between
the City & other entities to accommodate plan elements
Sponsored by:
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15. Planning Process
 Component #2
Financing, Policies & Procedures
Procedures
 Develop a plan element to accommodate relocated personnel to
consolidated service facilities & ensure they understand their role
 Establish standard operating procedures (SOPs) to routinely
exercise onsite & roll-up generators
–including fueling, start-up, checking for functionality & readiness
 Recruit primary & alternate personnel to operate refueling equipment
 Develop a written explanation on how the priority fueling list was
developed & circulate to relevant personnel
 Prepare & schedule training on the operation of emergency
communications equipment for all relevant personnel
Sponsored by:
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16. Planning Process
 Component #3
Workforce Training
& Operations Testing
Training
 Establish routine training for delivery of fuel to critical facilities
– Ensure training / direction on primary & alternate routes
 Establish routine training & exercises for personnel operating
onsite & roll-up generators
 Establish routine training for fuel storage personnel to ensure
they understand how to read fuel reserve sensors & to order fuel
Sponsored by:
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17. Planning Process
 Component #3
Workforce Training
& Operations Testing
Operations Testing
 Scenario-based testing of Chula Vista’s Energy Assurance Plan
– Scenarios generated by NARUC
 Follow-on report to U.S.DOE on lessons learned
 Revisions to the final plan to address areas of concern
 Adoption & implementation of the plan
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18. Planning Process
 Component #4
Framework for a Long-Term
Technology Solution
 Assess the feasibility of a local renewable energy center
dedicated to the support of critical community infrastructure
that could serve Chula Vista & surrounding communities
 Assess the feasibility of creating a microgrid(s) within Chula
Vista that incorporate advanced metering & other Smart Grid
technologies to provide rapid switching & load shedding for
critical circuits, & islanding capability for critical facilities
Sponsored by:
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19. Planning Process
 Component #4
Framework for a Long-Term
Technology Solution
 Assess technologically & economically feasible energy system
design alternatives that integrate distributed generation (DG)
& / or Combined Heat & Power (CHP) equipment, delivery,
monitoring, control & communications components with
existing metropolitan electricity & natural gas infrastructure
– Designs will feature distributed generation technologies
capable of operating on natural gas during non-emergency
periods & a variety of locally available renewable & waste
fuel stocks during emergencies
Sponsored by:
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20. Planning Process
 Component #4
Framework for a Long-Term
Technology Solution
 Assess the feasibility of implementing
solar & battery powered traffic signals
& streetlights at critical intersections to
would ensure continued traffic flow
& safety during power disruptions
 Examine both permanent & roll-up units
Sponsored by:
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21. Plan Highlights
 LEAP Vulnerabilities
 Potential Hazards
 Wildfire/Structural Fire
 Geologic (Earthquake, Landslide, Liquefaction)
 Hazardous Materials Releases
 Floods / Dam Inundation
 Other – Airplane Crashes)
 Energy & Fuel Systems
 Need for Extended Fuel Storage at Municipal Facilities
 Need for Community Congregation with Energy Assurance
 Need for HVAC Modifications to the Emergency Ops. Center
 Need for Equipment Inspection, Maintenance & Training
 Missed Opportunity to Use Supplemental Solar
Sponsored by:
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22. Plan Highlights
 LEAP Vulnerabilities
 Energy & Fuel Systems (continued)
 Need for Continuous Fuel Monitoring
 Need for Revisions in Vendor Contracts
 Continuity of Operations
 Need for an Energy Emergency Consolidation Plan
 Need for Revisions to Mutual Aid Agreements
 Constituent Needs
 Need for a Shelters Operations Plan
 Needed Measures to Energy Supplies for the
Functional Needs Population
Sponsored by:
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23. Plan Highlights
 LEAP Goals
 Eleven (11) Goals
1. Municipal Fuel Supplies for 72-hours of operation
2. Private Fuel Supplies for 72-hours of operation
3. Energy Assurance for all Future CCFs/FSFNs
4. Adequate Congregate Care Shelters with Energy Assurance
5. Trained Personnel for all Energy Assurance Systems
6. Fully Equipped EOC for Extended Operations
7. Practiced Plan in Place for Consolidation of Municipal Personnel
8. Energy Assurance Plan Incorporated into the City’s EOP.
9. A Stand-Alone, Permanent Energy Assurance Grid
10. Adequate Capital to Achieve All Plan Goals
11. Adequate Public & Private Aid Agreements in Place
Sponsored by:
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24. Plan Highlights
 LEAP Objectives & Actions
LEAP Goal #2: All privately-owned facilities supporting residents with functional needs
(FSFNs) will have sufficient electrical energy supplies for a minimum of
72-hours of continuous operation without refueling
Objective 2.A: Encourage Private Facilities to Install Adequate Tank Capacity
Action 2.A.1 Draft an advisory letter to facility managers on the need for the 72-hour capacity
Action 2.A.2 Conduct a briefing at each facility to explain the City’s request
Objective 2.B: Investigate Petroleum Set-Aside Program Supplements
Action 2.B.1 Contact the California Energy Commission to determine whether the inclusion of
supplemental fuel requests for the privately-owned FSFNs can be included with the
City’s application for supplemental fuel under California’s Petroleum Fuels Set-Aside
Program. If so, take the following actions.
Objective 2.C: Determine Facility Supplemental Fuel Requirements
Action 2.C.1 Convene a workgroup of private facility managers and CVPW personnel to discuss
fuel requirements for each private facility during an extended energy outage.
Document generator run-times based on existing capacity and determine
supplemental tank and or fueling requirements
Objective 1.D: Draft Emergency Fuel Requests
Action 2.D.1 Compose, review & finalize a fuel request to CEC for use in emergencies
Action 2.D.2 Develop delivery & refueling procedures with fuel vendor & facilities’ managers
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25. Plan Highlights
 Financial, Technical & Administrative Capacity
 All Measures & Actions Screened for Feasibility
 Technical & Administrative Capacity Exists
 Financial Capacity Must Be Developed.
 Options Include:
2. Community Development Block Grants
3. Capital Improvement Project Funding
4. A Tax Levy with Voter Approval
5. Development Impact Fees for New Developments & Homes
6. Debt Financing through General Obligation Bonds
7. Debt Financing through Special Tax & Revenue Bonds
8. Private Activity Bonds for Redevelopment Projects
9. Tax Increment Financing
Sponsored by:
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26. Plan Highlights
 Chula Vista EAP Implementation
Sponsored by:
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27. Plan Highlights
 Implementation Funding Sources & Timing
 Goal #1: In the short-term, all critical community facilities
(CCFs) have sufficient electrical energy supplies
for a minimum of 72-hours of continuous operation
without refueling
 Lead Organization(s): Public Works
 Support Organization(s): City Attorney, Finance,
Plng. & Bldg, & Develop. Servs.
 Potential Funding Source: General Fund
 Implementation Timeframe: 1 – 2 Years
Sponsored by:
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28. Plan Highlights
 Toward A Long-Term Technical Solution
 A need to move beyond the current energy
supply model & energy assurance planning
paradigm to a model & planning focused on
decentralized, distributed energy resources
& hardened local-area distribution systems
 The future energy assurance model will be one in which all critical
community facilities are connected to one or more hardened micro
grids served by local electricity and thermal energy generating plants
across a community
 A series of microgrids & local generating plants in each community
will be interconnected & connected to the larger area Smart Grids
serving non-emergency consumers
Sponsored by:
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29. Plan Highlights
 Toward A Long-Term Technical Solution
 This first model would support the City’s Emergency Operations
Center (EOC), other essential administrative, police, fire, ambulance
and medical functions and two potential congregate care centers
Sponsored by:
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30. Plan Highlights
 Toward A Long-Term Technical Solution
 Each microgrid will have redundant natural gas-fueled combined
cooling, heat & power (CCHP) systems in place to ensure reliability
& extended onsite storage capacity for biodiesel & renewable fuel
stocks
 Thermal Energy Storage (TES), advanced electrical storage systems,
advanced communications & IT systems & interconnections for
emergency fleet plug-in electric & hybrid electrical vehicles will also
play roles in the two-way exchange of energy resources between all
components of the energy assurance system of the future.
Sponsored by:
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31. Plan Highlights
 Toward A Long-Term Technical Solution
 Central Power, Cooling & Heat Provided by Side-by-Side Heat
Recovery Steam Turbines – Solar Turbines Mercury 50 shown
Sponsored by:
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32. Next Steps
 Chula Vista & SDG&E are
exploring the potential of an energy
assurance microgrid & other means
of supply energy to critical facilities
 Additional research on alternative financing & ownership
options, contracting techniques & policy changes for the
design & construction of an alternative energy system
 The development process will be documented and a practitioners
guide on alternative energy systems design & development will
be formulated and disseminated to targeted users
 Production of collateral media & promotional materials
to support dissemination of the guide, nationwide
Sponsored by:
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33. Discussion
 Your Questions & Comments?
Sponsored by:
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34. Local Energy Assurance Planning:
Sponsored by: The Chula Vista Case Study
Craig Ruiz, Office of Economic Development, City of Chula Vista, California
Doug Newman, National Energy Center for Sustainable Communities
For More Information Contact:
Craig Ruiz
City of Chula Vista
Office of Economic Development
619-952-7612
cruiz@ci.chula-vista.ca.us
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