Technology has provided us with great opportunities to connect in faster and more efficient ways. Using webinars, online learning, and conference tools allow organizations to reach more people, cut costs, and increase information efficiency. How do we increase the quality of these experiences? What are best practices for keeping virtual participants engaged? What are some of the best platforms to launch these experiences? This workshop will share tools, techniques, and best practices to be a dynamic virtual presenter and ensure that your team or group receives and retains the critical information. Learning Objective: Increase technical capacity to use online learning tools At the end of this workshop, participants will be able to: a. List tips to create dynamic presentations b. Identify interactive tools and techniques to engage participants c. Explore how to follow up and survey participants d. Identify when to use different types of meetings and online learning approaches

1. October 17–19, 2013
EXTRAORDINARY VIRTUAL
PRESENTATIONS
Creative Techniques for Dynamic Online Learning
and Meeting Experiences
Lonney F Gregory,
Director Learning Technology & Operations
Northrop Grumman Corporation

2. Learning Objectives
• At the end of this workshop, participants will
increase their capacity to use online learning tools
and be able to:
– Describe the elements of a good presentation
– Discuss the differences between live, in-person
presentations, and virtual presentations
– List tips to create dynamic presentations.
– Identify interactive tools and techniques to engage
participants.
– Explore how to follow up and survey participants.
– Identify when to use different types of meetings and
online learning approaches

3. What Makes a Good Presentation… Good
The ability of
the presenter
Clarity of the
message
Thoughtfulness
of the charts
Motive of
the audience
Other
SME
Avoid too
much
text/images
Effectively
communicate
idea/thought
Requirement
/want
Setting an
environment/
seen/heard
Articulate
Elaborate
Easy to
understand
Good
information
Videos and
sounds
Know
audience
Use and
provide
examples
Images should
grab
attention/color
Meaningful/
Relevant
Use of humor
Connect to
change
direct ion if
necessary
Interact with
audience
Dialogue box
with charts
Engage
audience
interest
Prizes/give
aways
Ask for
feedback
Recap topic
points
Variety with
charts and
relevance
Share
Make sure # of

4. Virtual Vs Live, What is Different?
The Presenter
The Participant
Live
Virtual
Live
Virtual
Fact/Opinion
Therefore
Fact/Opinion
Therefore

5. Tips for Delivering Dynamic Virtual
Presentations
• Dynamic - Always active or changing,
Having or showing a lot of energy, relating
to motion or physical force
• Be prepared, practice, rehearse
• Have an agenda – before the meeting!
• Have a partner/ producers
• Pre-populate polls and other items

6. Tips for Delivering Dynamic Virtual
Presentations
• Send participation instructions to
participants
• Decide on controls:
– Audio
– Video
– Sharing
– Uploads and down loads

7. Tips for Delivering Dynamic Virtual
Presentations
• Learn the mute  Prior to the need of
muting the audience
• Remove mute
• Set the tone/culture  Audience feels
comfortable in responding to questions
• Thank the participants during the meeting
Acknowledge their contributions

8. Virtual Presentation Tools &
Techniques
• Take advantage of the attendance list cal on people by
name
• Using polling devices only if the answer/results are
going to be used
• Establish virtual meeting spaces for group
collaboration
• Do look into the camera if your are using video
• Start early. Be the first on the call and greet everyone
by name
• Recognize as many participants as possible

9. Virtual Presentation Tools &
Techniques
Techniques
Your
Team
Polling
Multiple Presenters
Project Team
P
X
X
P
X
X
X
X
P
P
X
X
X
x
x
H
Video Share
Chat
Recording
Note Taking
Take scheduled Breaks
Information
Sessions
X
Producers Co- Facilitator
Video Web cam
Training
X

10. Follow-up and Follow Through
•
•
•
•
Formal evaluation for training
Voting for actions or decisions
Liking or grading for content
Thought provokers for training

11. Meeting Types and Approaches
Information
sessions
Number of
People
Purpose
Amount of
preparation
Degree of
interactivity
Actions Required
Webinars Training
Team
Meetings
Project
Team
Meetings

12. Review and Summary
• What behaviors of the live presentation did
you observe that are transferable to a
virtual presentation? Think Dynamic