Cert 3 Media OS&s Assignment

1. OH&S
Induction

2. Studio Induction
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Welcome employee
Provide with all documentation to be filled in and reference material
including a feedback form and an induction checklist. All forms apart
from feedback are to be completed on the first day. Feedback form
completed after a week
Introduce employee to other staff and show around office explaining
where all amenities and resources are
Explain company policies and procedures
Explain OH&S and emergency policy and procedures
Ensure the new employee understands performance appraisals at 1 and
3 months
Allocate a mentor to the new staff member
Ask the new employee if they have any questions

3. Safety Procedures
If an emergency should ever occur the following procedure must
be adhered to: 
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All staff must follow the emergency plan to the nearest safe exit and
leave the building
All staff must assemble at the designated safe point
The Health and Safety Officer will ascertain that everyone has
assembled and that no-one is missing
The appropriate emergency authorities will be contacted at this point
Staff must remain at the safe assembly point until told that it is safe to reenter the building

4. Equipment Safety Check
Procedure
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An equipment safety check will be carried out by the Health and Safety
Officer and the First Aid Officer once a year
They will use a checklist to ascertain the level of safety for each item
listed
The results will be analysed at the completion of the session
If required, hazard report forms and job request forms will be completed
at this point
Office Health and Safety officer is Annie Ideas

5. Potential office hazards
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Poor lighting
Poor ventilation
Loud persistent noise in the office environment
Staff untrained in correct lifting procedure
First aid kit missing items
Dripping pipes leaking water on the ground
Heated food often left for long periods of time before being
consumed
Monitors located too far away from keyboards forcing staff to lean
forward, squint and to assume bad posture to see the monitor
Telephone is located too far away from the keyboard forcing staff
to reach or stretch repeatedly
No policy in place to check equipment or premises for hazards and
risks

6. Hazard control
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Have all lighting checked and changed to brighter natural lighting
Open windows to let fresh air in
Isolate the source of the noise, move the equipment to an area where it
won’t affect staff
Have a training session to show staff how to lift heavy items correctly
Replace missing items in first aid kit and ensure there is a ledger for staff to
list items removed and that an accompanying requisite form is filled out
each time an item is removed
Call a plumber and have the pipes fixed
Educate staff about the risks of consuming food that has been kept at
room temperature and instigate regular meal breaks away from the
general office environment
Ensure that all workstations are setup accurately
Ensure telephones are placed within easy reach of staff
Instigate an annual check of all equipment and premises. Train the Health
and Safety representative to complete the checklist and ensure there are
procedures in order to deal with resulting hazard forms and job requisition
forms

7. OH&S Meetings
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A Safety Officer is elected or appointed according to OH&S Guidelines
and they are given authority to make decisions about OHS matters
A list of all relevant parties is assembled with emails and phone numbers
to ensure ongoing communication
Quarterly meetings are scheduled in order to discuss and review
company OHS over the last quarter
Records are kept of these meetings and are sent to all relevant parties
All hazards as itemised in the Hazard reports for the last quarter are
discussed and a risk management plan is discussed to be implemented
for all outstanding issues
Outstanding issues are to be dealt with according to their hierarchy in a
risk analysis
A timeframe for these actions is constructed and circulated to all
relevant parties
Feedback required by relevant parties on receipt of all emails and
circulars. Records kept of feedback
All incidents and near misses have been recorded, investigated and
corrective actions taken within the quarterly period depending on the
severity of the risk/hazard. Records retained and filed for future reference

8. Fire and emergency plans
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A Safety Officer is elected or appointed according to OH&S Guidelines
and they are given authority to make decisions about OHS matters
A list of all relevant parties is assembled with emails and phone numbers
to ensure ongoing communication
Quarterly meetings are scheduled in order to discuss and review
company OHS over the last quarter
Records are kept of these meetings and are sent to all relevant parties
All hazards as itemised in the Hazard reports for the last quarter are
discussed and a risk management plan is discussed to be implemented
for all outstanding issues
Outstanding issues are to be dealt with according to their hierarchy in a
risk analysis
A timeframe for these actions is constructed and circulated to all relevant
parties
Feedback required by relevant parties on receipt of all emails and
circulars. Records kept of feedback
All incidents and near misses have been recorded, investigated and
corrective actions taken within the quarterly period depending on the
severity of the risk/hazard. Records retained and filed for future reference

9. Accident and injury plans
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If an accident or injury occurs at work seek medical assistance if
required/call emergency services
Inform your employer as soon as possible and preferably before you
leave the building if seeking external medical treatment
If utilising the first aid kit make sure that you note what you have
removed in the first aid book and why you need it
Fill out an accident/hazard report and a workers compensation claim
form filling in all parts of the form
Supply your employer with copies of doctor’s certificates
First aid officer is contacted
Emergency services are contacted

10. Assault and Power Outages
Assault Plan:
 Calm the affected worker/s and report the matter to the police and
contact emergency services if the staff member/s are injured
 Report the incident to your employer and fill out a complaint form
 Enter into a mediation process if the assault was an internal occurrence
Power Outage:
 Should an emergency evacuation be required, the evacuation alert will
be sounded and should be acted on as for any other emergency
 Torches are kept in the first aid kit and can be used as required in power
outages

11. Employer responsibilities
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Employers have a duty of care to their workers to keep the workplace
safe for all employees and they must deal with any complaints or
problems as soon as they arise and inform WorkSafe if the indecent is
serious
They are responsible for making sure that all staff are trained in how to
safely use all office equipment and deal with any hazardous substances
and workplace safety measures must be ongoing and updated as
required
Workers must have access to clean toilets, a clean area to eat meals
and safe access in and out of the building when travelling within the
confines of the premises
They need to make sure that workers are trained in how to use all
equipment safely and that they are informed about changes to
anything that might affect their health and get access to ongoing
training and a safety officer needs to be nominated to represent
workers in health and safety issues
Records need to be made available to workers if they need to make a
workers compensation claim against the business

12. Employer Responsibilities
Continued…
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Any pre-existing health problems that new employees may have that
could affect their ability to work safely in the office environment
needs to be ascertained and noted and plans put in place to limit
prospective problems
Comply with WorkSafe and ensure that the appropriate level of
WorkSafe insurance coverage is taken out and Make sure a "If you
are injured" poster is displayed where all workers can read it
Make sure workers know to record all hazards, injuries and near
misses in the hazard book and that they need to fill out hazard
reports for any injury or near miss and these records need to be
acted on accordingly and kept on hand and work with injured
employees to get them back to work and satisfy WorkSafe
requirements and OH&S policies and procedures

13. Employee Responsibilities
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Employees have a duty of care to ensure that they behave in a way
that isn’t going to result in an accident or injury to themselves or to
anyone else
They must tell their employer of any injury or illness that occurred as a
result of the workplace within 30 days of the event
If the employee needs to take time off work because of this accident or
injury they need to fill out all relevant forms, a hazard report and work
with their employer to ensure that the process is recorded appropriately
If relevant, a workers compensation claim needs to be filled out and
submitted to the employer

14. Recognising the signs
Fire hose
reel
Cleaning sign
Disabled
Parking
Exit Sign
Emergency evacuation
Area
Trip hazard warning
Fire
Alarm
First Aid
Contacts

15. OH&S National Policies (URLs)
WorkSafe Tasmania
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http://worksafe.tas.gov.au/home
Safe Work Australia
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http://worksafe.tas.gov.au/home
Occupational Health and Safety Australia
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http://www.ohs.net.au/
List of OH&S info via government website
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http://australia.gov.au/topics/health-and-safety/occupational-health-and-safety
Workplace Info - Commonwealth OH&S legislation
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http://www.workplaceinfo.com.au/legislation/ohs/commonwealth-ohs-legislation
Safety in Australia - making Australia safer
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http://www.safetyinaustralia.com.au/resources/industry-links.html
OH&S/WHS Acts, Regulations and Codes of Practice - Occupational health and safety
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http://www.business.gov.au/BusinessTopics/Occupationalhealthandsafety/Pages/OHandSActsR
egulationsandCodesofPractice.aspx