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Welcome to
a 1-day course

“Understanding and
Producing Good Logframes”
14th March 2013
NIDOS Training Programme, Glasgow
Jill Gentle
www.nidos.org.uk
Aims of the day
   To enable all attendees to understand the terminology
    used in a basic logframe (mainly using DFID/SG format)
   To expose each attendee to at least 3 example logframes.
   To give each attendee the opportunity to input directly into
    developing a logframe (i.e. from problem tree analysis to
    final completion of a logframe)
   To ensure all attendees are made aware of some of the
    advantages and disadvantages of the logframe approach.
Agenda
   9.30    Registration
   10.00   1. Introductory Session
           2. Background on logframes
           3. The logframe explained
   11.00   Break
           The logframe explained (cont)
           4. Building a logframe from scratch
   1.00    Lunch
   2.00    Building a logframe from scratch and
            5. Small Group work
   3.15    Break
   3.30    6. Round up and final tips
           7. Final questions and evaluation
   4.45    Close
My experience
  includes.....   Sierra Leone
                     Cameroon
                      Senegal
                       Mali
                       Chad
                        Niger
                       Liberia
                    Ivory Coast
                       Kenya
                      Uganda
                     Tanzania
                      Ethiopia
                       Angola
                        Brazil
                       Bolivia
Session 2

Firstly, some
background.....
A logframe can look something like this….
                               Means of Verification
   Objectives &                 (or data relating to
                  Indicators   baseline, milestones    Assumptions
    activities                      and targets).


     Impact


    Outcome


    Outputs


                   Means             Cost
    Activities




                                                                     6
What is a project?
   Project = “A time-bound intervention that is
    carried out to meet established objectives
within cost and schedule, and is a collection of
  one or more activities and usually involves a
single sector, theme or geographic area. It may
 involve multiple stakeholders and institutions”.
               (World Vision, 2008)
…Or can include different
terms.




  Don’t over-focus on the language and the variations in the various
  logframe models. Just use the format which the donor/NGO requires.
  The important lesson is to learn to think through projects using the logic
  model, and not to focus on the differences in terminology too much.
Background on the logframe
   Also known as the ‘logical framework matrix’ or ‘approach’ (LFA).
   Started in 1960s by USAID. Now used by most major donors.
   Whether we realise it or not, we often work and think in ‘projects’ and
    every project can benefit from a clear plan, goal, aim, etc.
   The skeleton. The backbone. The nuts and bolts. The front page.
   Presents the project information in a systematic and logical way.
   Gives a clear, simple and concise summary of what the project will
    achieve.
   Provides a basis for monitoring and evaluation, over the project
    lifetime. Will help to see if the targets are being achieved.
   Write the logframe first. Test the logic and ensure a good design
    before completing an entire funding application.
   The marmite factor - People often love logframes or hate logframes.
Logframes should not be…
   …Written by one person.
       “A major advantage of the LFA, if used properly, is that it
        encourages a harmonised approach with partners and other
        donors”. (DFID, 2011)
   …Full of jargon that no one understands
   …Written just to keep the donor happy
   …Covered in dust. Tip - Keep it a living document,
    i.e. review and amend it regularly and use it to
    monitor project progress from start to end.
    Remember, it is tool primarily to help the project (and
    all the staff), not to help the donor.
Logframes should be…
   …Written with input from stakeholders and
    beneficiaries, using a lively and interesting process.
   …Useful from the start to the end of the project.
   …Understandable by all involved and able to
    incorporate the view of all stakeholders.
   …Interesting to write.
   …Concise. Tip – Don’t exceed 3 sides of A4 in Word.
    SG/DFID guidance is… “don’t exceed 155 spreadsheet
    lines in excel”. (That’s a lot of lines).
   …Easy and understandable for anyone to read, who
    picks it up for the first time. Simple, logical, clear,
    concise and free of jargon. Tip – give your final draft to
    a colleague/friend to read, who has not seen it
    previously, before sending it to the donor.
Disadvantages of the logframe
   In some cultures, the logframe can be seen as too wordy,
    too academic, too difficult and too ‘Western’.
   Risk of applying the framework too rigidly and losing
    creativity and innovation.
   It can seem impossible to capture all things in an excel
    table and ‘box’ format.
   It can be time-consuming and seem like a box-filling
    exercise to please the donor.




                                                          12
To summarise, why a training on
        ‘logframes’?

   9 out of 10 donors prefer them!
   It is just one tool which enables good analysis of the
    problem, with an opportunity for all involved to agree
    on terminology, activities and methodology.
   It is a tool which helps to organise all ideas and plans
    of the project, in a clear way.

    “Clear objectives and stakeholder commitment drive
                     successful projects.”
                                                       World Bank
Activity Time
Session 3

The logframe
 explained.....
What information should I
             include in a LF?

       Firstly, think of your project in terms of ...
           THE IMPACT: Explain the bigger picture that your
                       project will contribute towards

              YOUR PROJECT OUTCOME: Specifically,
PLAN       explain what your project will achieve, by when, where      IMPLEMENT
            and who will be affected. Contribute to MDGs (GPAF)

                YOUR PROJECT OUTPUTS:                List the
                impact/results which your project will have.

               YOUR PROJECT ACTIVITIES List the
                activities which your project will actually do.
           We only do the activities – all of the above will follow.
Completing the first column of the LF
 Project
Description

Impact           The ‘big picture’ to which this project will contribute, i.e. normally at
               national or sector level. This will not be achieved solely by this project.
                One statement: Use wording such as “To contribute to, to reduce, to improve…” “To
               contribute to a reduction in population growth.” or “To reduce extreme poverty in Burma”


Outcome       The overall purpose of this project. In one sentence, state what will ‘come
              out’ of the project, i.e. a summary of what will change and who will benefit.
                  One statement (<250 letters): Project purpose. Use wording such as “Increased,
              Improved.. ”Effective use of modern contraceptives by eligible groups in village x increased”
                         ”Effective


Outputs         The specific and direct deliverables of the project, after activities have
                    been carried out. These are under the control of the project.
                Max 6 statements: Use wording such as “...delivered/produced/changed, etc.” “Primary
               health care clinics are equipped and functioning. Clinic staff are keeping regular records”


Activities     The tasks that need to be carried out to deliver the above. We only ‘do’
                       the activities – the rest will follow if the logic is correct.
                  List activities under each outcome: Use wording (verbs) such as “Prepare, design,
                  construct, research…, etc.” “Train clinic staff in record keeping. Renovate clinic”.
Test the ‘if and then’ logic…
                                      then the project will
                                     contribute towards the
                if the                      IMPACT
         PROJECT OUTCOME
             is achieved


                                       then the
                                 PROJECT OUTCOME
         if OUTPUTS
                                   will be achieved
        are produced



                                   then OUTPUTS
                                   will be produced
                 if ACTIVITIES
Start           are undertaken
here
Start to build a
     logframe

We will use the DFID/SG format
          (see over…)
SG/DFID Logframe – The 1st page (in excel)
SG/DFID Logframe – The 2nd page is called
       the Activity Log (in excel)
In reality, it is never quite as
        simple as that.

      There are certain
      assumptions
 we are basing our project
 success on (final column)
Adding Assumptions
What do we mean by
              ‘assumptions’?
• These are external conditions/factors required for the success of the
  project, i.e. They are beyond the control of the project.
• Think about relevant and probable factors which could jeopardize the
  success of the project, at each level.
• Assumptions are worded positively, because they describe
  circumstances required to achieve certain objectives, e.g. Children
  have time to participate in programme, HIV/AIDS is recognised as a
  problem that people want to address, peaceful elections.
• If an assumption is essential for the success of the project but is
  unlikely to come to pass, it is called a ‘killer assumption’ – either
  redesign the project or abandon the project!
• On the other hand, if an assumption is almost certain, don’t include it.
• Use the next diagram to help you...

                                                                          24
The assessment of assumptions
Some examples of
               Assumptions
Example of Assumptions for the Outcome Level (not required by all donors
  at Impact level)
– Peaceful elections (e.g. Political)
– Stable economy (e.g. Economic)

Example of Assumptions for Output and Activity Level
– Management will be able to recruit skilled staff (e.g. personnel issues).
– Government will sign contract in a timely manner (e.g. legal or
  administrative issues)
– Participation of stakeholders in maintaining the clinic (e.g. people issues!)
– Rainy season will finish by early May (e.g. seasonal factors)
– Seeds and tools will be delivered on time (e.g. export/import factors)


                                                                            26
Again….test the ‘if and then’ logic
                                           then the project will
                                          contribute towards the
                 if the                          IMPACT
    PROJECT OUTCOME is achieved
     and the assumptions hold true


                                            then the
                                      PROJECT OUTCOME
        if OUTPUTS
                                        will be achieved
   are produced and the
   assumptions hold true

                                        then OUTPUTS
                                        will be produced
                  if ACTIVITIES
Start        are undertaken and the
here         assumptions hold true
Now build the
assumptions on your
    logframe...
Question:
How are we going to measure the
    success of our project?
         Answer: The Famous Five

(i)Indicators
(ii)Baseline
(iii)Milestones
(iv)Targets
(v) Source

         (From 2nd column onwards)   29
(i) Add Indicators (1st)
        •   Describe only what you are going to measure.
        •   Don’t include targets or set direction for progress. Neutral!
        •   Ask the question – “What will you measure?” not “What will
            be achieved or what is the target of this project?”
        •   Disaggregate by gender (DFID advice)
        •   If the information referred to in the indicator cannot be
            obtained, the indicator becomes useless and a new one
            should be formulated.
                                             Examples:
                                             • Primary enrolment rate
                                                for boys and girls
                                             • Existence of child-
                                                friendly chairs in
                                                justice courts.
                                             • Women as a % of
                                                refugee camp
                                                management.
                                             • Number of new training
                                                centres open to women
                                             • Poverty rate in female-
                                                headed households
                                             • Policy on use of
                                                common grazing land
                                             • See standard list on CD
Tips on writing indicators
   Indicators can also be called OVIs (Objectively Verifiable
    Indicators)
   Normally, indicators are completed at the level of the impact,
    outcome and output only (but check donor guidelines first)
   Keep it simple! Write only 1-3 indicators for each output and
    purpose
   Measure progress towards the achievement of the output (i.e.
    don’t just repeat the completed activities!)
   Tip: Avoid reinventing the wheel – use indicators which exist.
   Participatory M and E – use data which can be collected by
    stakeholders and/or beneficiaries.
   Tip: DFID have a list of suggested indicators. “Where they fit
    neatly with the work you are undertaking, we would prefer
    them to be used” (DFID, 2011) (included on course CD)
   Include qualitative and quantitative indicators (see over…)
Quantitative Indicators:
         Expressed through numbers

   Units – the number of staff that have been trained
   Proportions – the proportion of the community that has access to
    the service
   Rates of change – the percentage change in average household
    income over the reporting period
   Ratios – the ratio of teachers to pupils in a school
   Scoring and ranking – the score out of five given by the project
    participants to rate the quality of service they receive
Qualitative Indicators:
    Expressed through narrative description


   Satisfaction – how participants describe their levels of
    satisfaction with the project’s activities
   Standards – the extent to which training is recognised by the
    appropriate authorities
   Practices and behaviour – the way practice has changed since
    the completion of hygiene education
   Institutional change – the effect of new measures introduced to
    improve the NGO’s accountability to project users
Indicators at the 3 levels...
   Impact indicators: These help to measure impact. Normally
    collected at start/end of project only (e.g. at evaluation). Could also be
    measured at a mid-term evaluation. Use appropriate, already-existing
    sources such as Amnesty International, FAO, Transparency
    International, World Bank, UN, national government reports, HDI Index,
    etc. The project shouldn’t specifically measure this, but will take data
    from already-existing reports.

   Outcome indicators: Measure the “outcome” of the project, e.g. Not
    ‘number of health clinics renovated’ but ‘outpatient utilisation rate’. Keep
    asking ‘so what?’. What will change? Max 250 characters (DFID).

   Output indicators: Monitored regularly. Help to track if the activities
    are being completed on time. Include in routine reporting (e.g. Monthly,
    quarterly, semi-annual). “In previous versions of the logframe, the output
    level indicators were often the most poorly completed elements of the
    logframe” (DFID, 2011). Max of 3 indicators per output. See DFID
    standard indicators (on course CD), e.g. % of health facilities that offer
(ii) Add Baseline data (2nd)
•   Dictionary definition: A         •   “All projects should have
    minimum or starting point used       baselines at all levels before
    for comparisons.                     they are approved” (DFID, 2011)
                                     •   Use exist data, where possible,
                                         instead of carrying out new
                                         research, surveys, etc.
It’s important to collect baseline
          information...
  “ In exceptional circumstances, projects may be
 approved without baseline data at output level, but
        only where this is justified in the project
      documentation and where there is sufficient
  evidence to support delayed inclusion of baseline
    data and where the project makes provision to
   obtain baseline data within first 6 months of the
                       start date.”
                     (DFID, 2011)
(vi) Add Milestones (3rd)
• Must be included where baseline data is available.
• Should be disaggregated by sex, where appropriate, with dates.
• “If you can measure it, you can manage it” (DFID, 2011)
(vi) Add a Target (4th)
• Must be included where baseline data is available.
• Should be disaggregated by sex, where appropriate.
• Ask yourself; “What will life look like at the end of
  the project?” or “What will be different?”
Two examples of
Indicators, Baselines, Milestones and Targets
 “As in all cases of complex social change, care should be taken not to be too ambitious
              about what can be achieved over the lifetime of a project” (DFID)
     Indicator         Baseline       Milestone 1       Milestone 2          Target
  No. of people
  employed in             30                50              55               60
  local fishing      (20 male,          (30 male,       (32 male,        (35 male,
  industry           10 female)        20 female)      23 female)        25 female)
                       (2014)             (2015)          (2016)           (2017)
  Existence of    No policy         Local            A new            Policy on use
  policy on use   supports the      government       proposed         of common
  of common       use of common     officials are    policy is        grazing land is
  grazing land    grazing land by   persuaded to     outlined and     adopted by
                  project           look into the    sent out for     local
                  beneficiaries.    issue, and       consultation.    government.
                  There is no       attend           (2016)           (2017)
                  consensus on      meetings to
                  changes           discuss.
                  required.         (2015)
                  (2014)
(v) Add a Source (5th)
• Where will you get the information from, in order to demonstrate
  the accomplishments made by the project?
• Data could be collected by/from another agency or project staff.
• Indicate when information will be collected, i.e. In annual
  reports, monthly interviews.
Source
   Questions to consider, when thinking of how to gather the data:
       Do appropriate external sources already exist (e.g. national reports)

       Are these sources specific enough?

       Are they sources reliable and accessible?

       Are the costs for obtaining the information reasonable?

       As a last resort, should other sources be created?

   Try to use existing sources as much as possible
   If the information referred to in the indicator cannot be obtained, the
    indicator becomes useless and a new one should be formulated.
Now build the Famous
  Five on your own
     logframe...
And finally...
            Even more information is
                   required
   Impact Weighting: Put a % value next to each output to show how
    much each output will contribute to the achievement of the outcome
    (total of 100%), i.e. Shows relative importance of each output
   Inputs. Divided into two parts: (i) Money (£) – an estimate of the
    proportion of the budget required for the delivery of each output and in
    total for the achievement of the outcome. (ii) Human Resources –
    estimate the proportional allocation of FTE (full time equivalent) inputs
    (for which DFID funding is requested) per output and overall.
   Complete the Activity Log separately. This is not normally sent for
    approval to DFID. Tip: Add another excel sheet, in the same document
    as the logframe, to ensure they are linked well to each other.
   In the Activity Log include the risks. Risks are shown at activity level
    only and rated at output level.
   Risk ratings need to be established for each output and should be
    recorded as Low, Medium or High (see next slide on risk analysis).
Carry out a ‘Risk Assessment’
   How do we define ‘risk’?
        When we speak of risk, we really mean risk severity, i.e. The probability that a risk will
         occur and the impact the risk will have on the project if it materialises. So, we want to
         find out...how severe is the risk if it happens?
        DFID request a rating of low/medium/high. Alarm bells will ring if lots of risks are ‘high’.

   How do we measure risk severity? Give it a score out of 25
        Risk Severity = (probability of risk occurring on scale of 1-5) x (impact of risk on scale of 1-5)
        Probability score of 1 = Low probability of the risk occurring
        Probability score of 5 = Very high probability of the risk occurring
        Impact score of 1 = Low negative impact on the project if it materialises
        Impact score of 5 = Very high negative impact on the project if it materialises.


   What is the difference between a risk and an assumption?
        We expect that an assumption will probably happen, i.e. Rainy season will start in June,
         Government staff will attend meetings. It is likely that these things will happen.
        A risk is the likelihood of a special event occurring which has a negative impact on the
         project. We anticipate that the risk won’t happen, but if it does happen, it could
         jeopardise the project success. Risks are crucial to identify, e.g. Tools delivered late,
         parents won’t attend meetings, etc. Ensure the majority of risks are ‘low’.
The order for normally completing
  the boxes is shown below….
Continue to build your
    own logframe
It’s time to put our
learning into practice...
Session 4

Building a logframe from
        scratch.....
How do we start to write a LF?

A typical process could look like this:
•   Carry out a Situational Analysis, then...
•   Carry out a Stakeholder Analysis, then...
•   Do a Problem Tree Analysis, then...
•   Do a Objective Tree Analysis, then...
•   Write the Logical Framework Matrix and then...
•   Execute the project and...
•   Carry out Monitoring and Evaluation
Situational Analysis
A document is created which describes the situation surrounding the
problem. The source could be a feasibility study, a pre-appraisal
report, or be a compilation done specifically for the project design
workshop. Typically the document describes the potential problem
situation in detail, identifies the stakeholders and describes the
effects of the problems on them.


     “The best logframes are built upon clear stakeholder
  involvement. A participatory team approach is critical in
 developing a viable project proposal with a robust logframe”
                         (DFID, 2011)


                                                                  50
Stakeholder Analysis
     A stakeholder is any individual, group or organisation with an
     interest in the outcome of a programme/project.
     SA is an analysis of the people, groups, or organizations who may
     influence or be influenced by the problem or a potential solution to
     the problem. This is the first step to understanding the problem.
     Without people or interest groups there would be no problem. So to
     understand the problem, we must first understand the
     stakeholders. The objectives of this step are to reveal and discuss
     the interest and expectations of persons and groups that are
     important to the success of the project


(chicken and egg)
                                                                       51
Step by Step Guide to a Problem
             Tree
Step 1: Identify a problem, e.g. one frequently mentioned by SHs, one
     which keeps getting raised in other projects reports.
          Tip: State an existing negative situation (e.g. Poor health
     provision), not the absence to a problem (e.g. No health centre)
Step 2: In small groups, participants list all causes of this problem (not
     imaginary, but actual). Use one card for each cause.
           Tip: Divide into small groups of men, women, children, etc.
Step 3: In small groups, participants list all effects of this problem (not
     imaginary, but actual). Use one card for each effect.
           Tip: Divide into small groups of men, women, children, etc.
           BUILD THE PROBLEM TREE
Step 4: In one big group, jointly place the effects (branches) and causes
     (roots) on the ‘tree’ and group together similar cards.
Step 5: Through facilitated discussion, identify the root causes and main
     effects, by asking ‘why’ or ‘what leads to...’ at least 5 times for each
     card, to understand fully the cause-effect heirarchy of the problem.
     Ensure everyone agrees when moving cards.
Problem Tree
               EFFECT




               CAUSE


                  53
The Problem Tree Analysis

To work well, this relies on :
 Group-based inter-action e.g. workshop format

 Participation of key stakeholders, from all levels.

 Good facilitation of the process

 Agreed consensus on problems, causes and effects, with

  active involvement and participation.
 Division of men, women and children into separate

  groups.
From Problems to Objectives
   Transform the ‘problem tree’ into an ‘objective tree’. How?
   The problem statement converts into a positive statement to give the
    project outcome, e.g. ‘lack of sufficient water’ (problem) becomes
    ‘improve water supply’ (outcome). Tip: Turn the card over and write
    on the back.
   The branches (causes) show the end which is desired (i.e. convert
    effects to outputs). For example, ‘contaminated water’ to clean water’.
   The roots show the means to achieving the end (i.e. convert the
    causes to activities). For example, ‘lack of technical people’ becomes
    ‘train/employ more technical people’.
   Tip: The ‘problem tree’ is probably never going to be the same for
    different groups and at different times, so see it more a device to
    broaden thinking than a definitive project determinant. For example,
    ‘lack of sufficient water’ could either be a ‘cause’ or an ‘effect,’
    depending on the situation and participating group, and the project
    objectives and tasks would be different for each.
                                                                        55
The relationship between the problems
      tree and the objective tree

PROBLEM TREE        OBJECTIVE TREE
   Focal problem    Project Outcome

   Effects          Output

   Causes           Activities


                                       56
PROBLEM TREE: BUS EXAMPLE
                                            Loss of
  Effects                              confidence in bus
                                           company
            Passengers hurt                                        People are late
               or killed

                                           Frequent bus
Core problem                                 accidents



              Drivers not              Bad conditions of                 Bad road
            careful enough                 vehicles                      conditions


  Causes
                        Vehicles too old                   No ongoing
                                                           maintenance



                                                                                      57
OBJECTIVES TREE:
                       BUS EXAMPLE
                                      Customers have a
Outputs                               better image of the
                                        bus company
              Less                                                   Passengers
         passengers hurt                                               arrive at
                                                                    scheduled time
                                       Frequency of bus
                                          accidents
                                         considerably
                                           reduced
Purpose

             Drivers drive              Keep vehicles in              Improve road
             carefully and               good condition                conditions
              responsibly



                      Replace old vehicles              Regularly maintain
Activities                                              and check vehicles

                                                                                     58
So, what do we include in our
             logframe?
   As this process can result in projects which are too
    ambitious, it is therefore important to help the group
    focus on what can be achieved.
   Participatory Ranking can help to prioritise and focus
    project activities. Tip: Use stones, bottle tops or sticky
    dots. Participants are asked to place 4 stones on their
    top priority, 3 on their 2nd priority, 2 on their 3nd
    priority, etc, etc. Or place one dot on the most important
    issue to address, etc, etc.


                                                           59
What would you like to work on?
1.   Work on a logframe/project design you brought with you.
2.   In a small group, take an idea (from your job or a new yrs
     resolution) and design a new project, from problem tree to
     objective tree to logframe. Or just design a logframe.
     Practice makes perfect.
3.   Complete a logframe jigsaw.
4.   Write an action plan on how you will apply your learning
     when you get back to the office.
5.   Read some of the material available.
6.   Review your/any logframe using the DFID checklist.
Session 6

Round up and final tips.....
Feedback from DFID CSCF
 grant submissions (2010)

  Although the project is clear on its
    poverty reduction and livelihood
     security aims, how women will
      participate in community and
       household decision-making
       processes remains vague
Feedback from DFID CSCF
 grant submissions (2010)

    The problem analysis is too broad
        identifying a range of issues
        leading to the exclusion and
          marginalisation of target
        communities and of youth in
      particular. It is not entirely clear
      how this relates to the proposed
       work and how certain activities
       (e.g. setting up agri-business
       and agroforestry projects) will
           contribute to improving
                 livelihoods.
Feedback from DFID CSCF
 grant submissions (2010)

  The project approach is described as a
   series of 16 largely unrelated activities
        some of which are not clearly
    explained (e.g. activity 4: "awareness
    raising through different activities" or
         13: "engagement of youth in
    extracurricular activities will promote
              positive energies").
Feedback from DFID CSCF
 grant submissions (2010)

    Budget includes £117,600 for
         national, regional and
    international advocacy but it is
   not clear from the narrative or the
    logframe as to what issues will
   be addressed or what policies or
        other frameworks will be
                targeted.
Feedback from donors...
   “The art to developing a good logframe is to make it specific and
    clear, but not too long”.
                                                                 IFAD, 2002

“We look for
   Clear hierarchy of and linking between impact, outcome, outputs
    and activities.
   Clear, concise and accessible statement of all key components of a
    project.
   Clarify on how the project is expected to work and what it will
    achieve.”
                                                                 DFID , 2010
Logframes: Common problems
      from a donors perspective
   Confusion of impact and outcome
   More than one outcome statement
   No numbering
   No logical hierarchy within the logframe (activities should be linked
    to outputs, outputs linked to the outcome and the outcome
    contributes to the impact)
   Indicators which are not clear or measurable
   Narrative and logframe don’t match up
   Poor analysis of risk and assumptions and the hierarchy in relation
    to the intervention logic.
                                                                DFID , 2010
Other donor feedback...
   Activities are relatively few and do not convincingly lead to
    the outputs.
   The outcome is 3 statements.
   The outputs don’t have measurable indicators.
   Capacity building of partner is not addressed specifically.
   There is no clear indicator for policy change.
   No disaggregation by gender or other categories, e.g.
    disability.
   The outcome statement does not reflect the analysis in the
    narrative.

    Quote from DFID - “We are not fixated with formats (are you sure?!?!). If
      partners develop equivalent monitoring frameworks that include all the
      information required by DFID’s own format, we do not need to insist on
       using our own matrix. It is the information contained within it that is
                                essential”. (2011)
More donor feedback...
   A large number of applicants did not provide sufficient detail
    about the findings of the needs analysis and did not show
    how the project will address these needs/problems.
   Some applicants didn’t understand the distinction between
    outputs and outcomes.
   Some proposals didn’t show enough detail on the activities.
   Only 35% of applicants designed coherent projects.
   Proposals that provided more detailed project plans generally
    scored better as this allowed assessors to understand the
    logic behind the project.
   In general, exit strategies were the weakest component of
    the proposals.
   It is important to complete all elements of the logframe.
    Some sections were incomplete, especially at outcome level.
                          (Independent Assessment of Scottish Government
                               Malawi and SSA Funds, July 2012, IOD Parc)
Guidance from DFID for GPAF logframes
Typical problems
   Beneficiaries not clearly identified
   Problems identified as important are not
    those of the intended beneficiaries
   Objective structure poorly developed
   Multiple project outcomes
   Assumptions not developed
   Indicators not developed
Practical hints
   Use reference numbers in the table
   Write clear statements
   Avoid just rephrasing statements at other levels
   Keep the statements short and concise
   Don’t complete the LF on your own
   Use post-it’s or cards, to move around
   Ask an outsider to test/review the logic on the
    final logframe (eg. Peer reviews).
   Engage with the donor in other ways too (see
    handout)
Supplement the logframe with the use
of other tools, e.g. Project Timeline




                                        84
Thanks for staying until the end.
        www.nidos.org.uk

Please don’t forget to hand in your
        evaluation forms.
                              Contact details:
                                Jill Gentle
                          Independent Consultant
  Any final        (specialising in project management, participatory
                     tools, community development methodologies)
 questions??                writetojilluk@yahoo.co.uk
                         07773 016356 or 01908 316950

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NIDOS Log frames training 14th March 2013 - Jill Gentle

  • 1. Welcome to a 1-day course “Understanding and Producing Good Logframes” 14th March 2013 NIDOS Training Programme, Glasgow Jill Gentle www.nidos.org.uk
  • 2. Aims of the day  To enable all attendees to understand the terminology used in a basic logframe (mainly using DFID/SG format)  To expose each attendee to at least 3 example logframes.  To give each attendee the opportunity to input directly into developing a logframe (i.e. from problem tree analysis to final completion of a logframe)  To ensure all attendees are made aware of some of the advantages and disadvantages of the logframe approach.
  • 3. Agenda  9.30 Registration  10.00 1. Introductory Session  2. Background on logframes  3. The logframe explained  11.00 Break  The logframe explained (cont)  4. Building a logframe from scratch  1.00 Lunch  2.00 Building a logframe from scratch and 5. Small Group work  3.15 Break  3.30 6. Round up and final tips  7. Final questions and evaluation  4.45 Close
  • 4. My experience includes..... Sierra Leone Cameroon Senegal Mali Chad Niger Liberia Ivory Coast Kenya Uganda Tanzania Ethiopia Angola Brazil Bolivia
  • 6. A logframe can look something like this…. Means of Verification Objectives & (or data relating to Indicators baseline, milestones Assumptions activities and targets). Impact Outcome Outputs Means Cost Activities 6
  • 7. What is a project? Project = “A time-bound intervention that is carried out to meet established objectives within cost and schedule, and is a collection of one or more activities and usually involves a single sector, theme or geographic area. It may involve multiple stakeholders and institutions”. (World Vision, 2008)
  • 8. …Or can include different terms. Don’t over-focus on the language and the variations in the various logframe models. Just use the format which the donor/NGO requires. The important lesson is to learn to think through projects using the logic model, and not to focus on the differences in terminology too much.
  • 9. Background on the logframe  Also known as the ‘logical framework matrix’ or ‘approach’ (LFA).  Started in 1960s by USAID. Now used by most major donors.  Whether we realise it or not, we often work and think in ‘projects’ and every project can benefit from a clear plan, goal, aim, etc.  The skeleton. The backbone. The nuts and bolts. The front page.  Presents the project information in a systematic and logical way.  Gives a clear, simple and concise summary of what the project will achieve.  Provides a basis for monitoring and evaluation, over the project lifetime. Will help to see if the targets are being achieved.  Write the logframe first. Test the logic and ensure a good design before completing an entire funding application.  The marmite factor - People often love logframes or hate logframes.
  • 10. Logframes should not be…  …Written by one person.  “A major advantage of the LFA, if used properly, is that it encourages a harmonised approach with partners and other donors”. (DFID, 2011)  …Full of jargon that no one understands  …Written just to keep the donor happy  …Covered in dust. Tip - Keep it a living document, i.e. review and amend it regularly and use it to monitor project progress from start to end. Remember, it is tool primarily to help the project (and all the staff), not to help the donor.
  • 11. Logframes should be…  …Written with input from stakeholders and beneficiaries, using a lively and interesting process.  …Useful from the start to the end of the project.  …Understandable by all involved and able to incorporate the view of all stakeholders.  …Interesting to write.  …Concise. Tip – Don’t exceed 3 sides of A4 in Word. SG/DFID guidance is… “don’t exceed 155 spreadsheet lines in excel”. (That’s a lot of lines).  …Easy and understandable for anyone to read, who picks it up for the first time. Simple, logical, clear, concise and free of jargon. Tip – give your final draft to a colleague/friend to read, who has not seen it previously, before sending it to the donor.
  • 12. Disadvantages of the logframe  In some cultures, the logframe can be seen as too wordy, too academic, too difficult and too ‘Western’.  Risk of applying the framework too rigidly and losing creativity and innovation.  It can seem impossible to capture all things in an excel table and ‘box’ format.  It can be time-consuming and seem like a box-filling exercise to please the donor. 12
  • 13. To summarise, why a training on ‘logframes’?  9 out of 10 donors prefer them!  It is just one tool which enables good analysis of the problem, with an opportunity for all involved to agree on terminology, activities and methodology.  It is a tool which helps to organise all ideas and plans of the project, in a clear way. “Clear objectives and stakeholder commitment drive successful projects.” World Bank
  • 15. Session 3 The logframe explained.....
  • 16. What information should I include in a LF? Firstly, think of your project in terms of ... THE IMPACT: Explain the bigger picture that your project will contribute towards YOUR PROJECT OUTCOME: Specifically, PLAN explain what your project will achieve, by when, where IMPLEMENT and who will be affected. Contribute to MDGs (GPAF) YOUR PROJECT OUTPUTS: List the impact/results which your project will have. YOUR PROJECT ACTIVITIES List the activities which your project will actually do. We only do the activities – all of the above will follow.
  • 17. Completing the first column of the LF Project Description Impact The ‘big picture’ to which this project will contribute, i.e. normally at national or sector level. This will not be achieved solely by this project. One statement: Use wording such as “To contribute to, to reduce, to improve…” “To contribute to a reduction in population growth.” or “To reduce extreme poverty in Burma” Outcome The overall purpose of this project. In one sentence, state what will ‘come out’ of the project, i.e. a summary of what will change and who will benefit. One statement (<250 letters): Project purpose. Use wording such as “Increased, Improved.. ”Effective use of modern contraceptives by eligible groups in village x increased” ”Effective Outputs The specific and direct deliverables of the project, after activities have been carried out. These are under the control of the project. Max 6 statements: Use wording such as “...delivered/produced/changed, etc.” “Primary health care clinics are equipped and functioning. Clinic staff are keeping regular records” Activities The tasks that need to be carried out to deliver the above. We only ‘do’ the activities – the rest will follow if the logic is correct. List activities under each outcome: Use wording (verbs) such as “Prepare, design, construct, research…, etc.” “Train clinic staff in record keeping. Renovate clinic”.
  • 18. Test the ‘if and then’ logic… then the project will contribute towards the if the IMPACT PROJECT OUTCOME is achieved then the PROJECT OUTCOME if OUTPUTS will be achieved are produced then OUTPUTS will be produced if ACTIVITIES Start are undertaken here
  • 19. Start to build a logframe We will use the DFID/SG format (see over…)
  • 20. SG/DFID Logframe – The 1st page (in excel)
  • 21. SG/DFID Logframe – The 2nd page is called the Activity Log (in excel)
  • 22. In reality, it is never quite as simple as that. There are certain assumptions we are basing our project success on (final column)
  • 24. What do we mean by ‘assumptions’? • These are external conditions/factors required for the success of the project, i.e. They are beyond the control of the project. • Think about relevant and probable factors which could jeopardize the success of the project, at each level. • Assumptions are worded positively, because they describe circumstances required to achieve certain objectives, e.g. Children have time to participate in programme, HIV/AIDS is recognised as a problem that people want to address, peaceful elections. • If an assumption is essential for the success of the project but is unlikely to come to pass, it is called a ‘killer assumption’ – either redesign the project or abandon the project! • On the other hand, if an assumption is almost certain, don’t include it. • Use the next diagram to help you... 24
  • 25. The assessment of assumptions
  • 26. Some examples of Assumptions Example of Assumptions for the Outcome Level (not required by all donors at Impact level) – Peaceful elections (e.g. Political) – Stable economy (e.g. Economic) Example of Assumptions for Output and Activity Level – Management will be able to recruit skilled staff (e.g. personnel issues). – Government will sign contract in a timely manner (e.g. legal or administrative issues) – Participation of stakeholders in maintaining the clinic (e.g. people issues!) – Rainy season will finish by early May (e.g. seasonal factors) – Seeds and tools will be delivered on time (e.g. export/import factors) 26
  • 27. Again….test the ‘if and then’ logic then the project will contribute towards the if the IMPACT PROJECT OUTCOME is achieved and the assumptions hold true then the PROJECT OUTCOME if OUTPUTS will be achieved are produced and the assumptions hold true then OUTPUTS will be produced if ACTIVITIES Start are undertaken and the here assumptions hold true
  • 28. Now build the assumptions on your logframe...
  • 29. Question: How are we going to measure the success of our project? Answer: The Famous Five (i)Indicators (ii)Baseline (iii)Milestones (iv)Targets (v) Source (From 2nd column onwards) 29
  • 30. (i) Add Indicators (1st) • Describe only what you are going to measure. • Don’t include targets or set direction for progress. Neutral! • Ask the question – “What will you measure?” not “What will be achieved or what is the target of this project?” • Disaggregate by gender (DFID advice) • If the information referred to in the indicator cannot be obtained, the indicator becomes useless and a new one should be formulated. Examples: • Primary enrolment rate for boys and girls • Existence of child- friendly chairs in justice courts. • Women as a % of refugee camp management. • Number of new training centres open to women • Poverty rate in female- headed households • Policy on use of common grazing land • See standard list on CD
  • 31. Tips on writing indicators  Indicators can also be called OVIs (Objectively Verifiable Indicators)  Normally, indicators are completed at the level of the impact, outcome and output only (but check donor guidelines first)  Keep it simple! Write only 1-3 indicators for each output and purpose  Measure progress towards the achievement of the output (i.e. don’t just repeat the completed activities!)  Tip: Avoid reinventing the wheel – use indicators which exist.  Participatory M and E – use data which can be collected by stakeholders and/or beneficiaries.  Tip: DFID have a list of suggested indicators. “Where they fit neatly with the work you are undertaking, we would prefer them to be used” (DFID, 2011) (included on course CD)  Include qualitative and quantitative indicators (see over…)
  • 32. Quantitative Indicators: Expressed through numbers  Units – the number of staff that have been trained  Proportions – the proportion of the community that has access to the service  Rates of change – the percentage change in average household income over the reporting period  Ratios – the ratio of teachers to pupils in a school  Scoring and ranking – the score out of five given by the project participants to rate the quality of service they receive
  • 33. Qualitative Indicators: Expressed through narrative description  Satisfaction – how participants describe their levels of satisfaction with the project’s activities  Standards – the extent to which training is recognised by the appropriate authorities  Practices and behaviour – the way practice has changed since the completion of hygiene education  Institutional change – the effect of new measures introduced to improve the NGO’s accountability to project users
  • 34. Indicators at the 3 levels...  Impact indicators: These help to measure impact. Normally collected at start/end of project only (e.g. at evaluation). Could also be measured at a mid-term evaluation. Use appropriate, already-existing sources such as Amnesty International, FAO, Transparency International, World Bank, UN, national government reports, HDI Index, etc. The project shouldn’t specifically measure this, but will take data from already-existing reports.  Outcome indicators: Measure the “outcome” of the project, e.g. Not ‘number of health clinics renovated’ but ‘outpatient utilisation rate’. Keep asking ‘so what?’. What will change? Max 250 characters (DFID).  Output indicators: Monitored regularly. Help to track if the activities are being completed on time. Include in routine reporting (e.g. Monthly, quarterly, semi-annual). “In previous versions of the logframe, the output level indicators were often the most poorly completed elements of the logframe” (DFID, 2011). Max of 3 indicators per output. See DFID standard indicators (on course CD), e.g. % of health facilities that offer
  • 35. (ii) Add Baseline data (2nd) • Dictionary definition: A • “All projects should have minimum or starting point used baselines at all levels before for comparisons. they are approved” (DFID, 2011) • Use exist data, where possible, instead of carrying out new research, surveys, etc.
  • 36. It’s important to collect baseline information...  “ In exceptional circumstances, projects may be approved without baseline data at output level, but only where this is justified in the project documentation and where there is sufficient evidence to support delayed inclusion of baseline data and where the project makes provision to obtain baseline data within first 6 months of the start date.”  (DFID, 2011)
  • 37. (vi) Add Milestones (3rd) • Must be included where baseline data is available. • Should be disaggregated by sex, where appropriate, with dates. • “If you can measure it, you can manage it” (DFID, 2011)
  • 38. (vi) Add a Target (4th) • Must be included where baseline data is available. • Should be disaggregated by sex, where appropriate. • Ask yourself; “What will life look like at the end of the project?” or “What will be different?”
  • 39. Two examples of Indicators, Baselines, Milestones and Targets “As in all cases of complex social change, care should be taken not to be too ambitious about what can be achieved over the lifetime of a project” (DFID) Indicator Baseline Milestone 1 Milestone 2 Target No. of people employed in 30 50 55 60 local fishing (20 male, (30 male, (32 male, (35 male, industry 10 female) 20 female) 23 female) 25 female) (2014) (2015) (2016) (2017) Existence of No policy Local A new Policy on use policy on use supports the government proposed of common of common use of common officials are policy is grazing land is grazing land grazing land by persuaded to outlined and adopted by project look into the sent out for local beneficiaries. issue, and consultation. government. There is no attend (2016) (2017) consensus on meetings to changes discuss. required. (2015) (2014)
  • 40. (v) Add a Source (5th) • Where will you get the information from, in order to demonstrate the accomplishments made by the project? • Data could be collected by/from another agency or project staff. • Indicate when information will be collected, i.e. In annual reports, monthly interviews.
  • 41. Source  Questions to consider, when thinking of how to gather the data:  Do appropriate external sources already exist (e.g. national reports)  Are these sources specific enough?  Are they sources reliable and accessible?  Are the costs for obtaining the information reasonable?  As a last resort, should other sources be created?  Try to use existing sources as much as possible  If the information referred to in the indicator cannot be obtained, the indicator becomes useless and a new one should be formulated.
  • 42. Now build the Famous Five on your own logframe...
  • 43. And finally... Even more information is required  Impact Weighting: Put a % value next to each output to show how much each output will contribute to the achievement of the outcome (total of 100%), i.e. Shows relative importance of each output  Inputs. Divided into two parts: (i) Money (£) – an estimate of the proportion of the budget required for the delivery of each output and in total for the achievement of the outcome. (ii) Human Resources – estimate the proportional allocation of FTE (full time equivalent) inputs (for which DFID funding is requested) per output and overall.  Complete the Activity Log separately. This is not normally sent for approval to DFID. Tip: Add another excel sheet, in the same document as the logframe, to ensure they are linked well to each other.  In the Activity Log include the risks. Risks are shown at activity level only and rated at output level.  Risk ratings need to be established for each output and should be recorded as Low, Medium or High (see next slide on risk analysis).
  • 44. Carry out a ‘Risk Assessment’  How do we define ‘risk’?  When we speak of risk, we really mean risk severity, i.e. The probability that a risk will occur and the impact the risk will have on the project if it materialises. So, we want to find out...how severe is the risk if it happens?  DFID request a rating of low/medium/high. Alarm bells will ring if lots of risks are ‘high’.  How do we measure risk severity? Give it a score out of 25  Risk Severity = (probability of risk occurring on scale of 1-5) x (impact of risk on scale of 1-5)  Probability score of 1 = Low probability of the risk occurring  Probability score of 5 = Very high probability of the risk occurring  Impact score of 1 = Low negative impact on the project if it materialises  Impact score of 5 = Very high negative impact on the project if it materialises.  What is the difference between a risk and an assumption?  We expect that an assumption will probably happen, i.e. Rainy season will start in June, Government staff will attend meetings. It is likely that these things will happen.  A risk is the likelihood of a special event occurring which has a negative impact on the project. We anticipate that the risk won’t happen, but if it does happen, it could jeopardise the project success. Risks are crucial to identify, e.g. Tools delivered late, parents won’t attend meetings, etc. Ensure the majority of risks are ‘low’.
  • 45. The order for normally completing the boxes is shown below….
  • 46. Continue to build your own logframe
  • 47. It’s time to put our learning into practice...
  • 48. Session 4 Building a logframe from scratch.....
  • 49. How do we start to write a LF? A typical process could look like this: • Carry out a Situational Analysis, then... • Carry out a Stakeholder Analysis, then... • Do a Problem Tree Analysis, then... • Do a Objective Tree Analysis, then... • Write the Logical Framework Matrix and then... • Execute the project and... • Carry out Monitoring and Evaluation
  • 50. Situational Analysis A document is created which describes the situation surrounding the problem. The source could be a feasibility study, a pre-appraisal report, or be a compilation done specifically for the project design workshop. Typically the document describes the potential problem situation in detail, identifies the stakeholders and describes the effects of the problems on them. “The best logframes are built upon clear stakeholder involvement. A participatory team approach is critical in developing a viable project proposal with a robust logframe” (DFID, 2011) 50
  • 51. Stakeholder Analysis A stakeholder is any individual, group or organisation with an interest in the outcome of a programme/project. SA is an analysis of the people, groups, or organizations who may influence or be influenced by the problem or a potential solution to the problem. This is the first step to understanding the problem. Without people or interest groups there would be no problem. So to understand the problem, we must first understand the stakeholders. The objectives of this step are to reveal and discuss the interest and expectations of persons and groups that are important to the success of the project (chicken and egg) 51
  • 52. Step by Step Guide to a Problem Tree Step 1: Identify a problem, e.g. one frequently mentioned by SHs, one which keeps getting raised in other projects reports. Tip: State an existing negative situation (e.g. Poor health provision), not the absence to a problem (e.g. No health centre) Step 2: In small groups, participants list all causes of this problem (not imaginary, but actual). Use one card for each cause. Tip: Divide into small groups of men, women, children, etc. Step 3: In small groups, participants list all effects of this problem (not imaginary, but actual). Use one card for each effect. Tip: Divide into small groups of men, women, children, etc. BUILD THE PROBLEM TREE Step 4: In one big group, jointly place the effects (branches) and causes (roots) on the ‘tree’ and group together similar cards. Step 5: Through facilitated discussion, identify the root causes and main effects, by asking ‘why’ or ‘what leads to...’ at least 5 times for each card, to understand fully the cause-effect heirarchy of the problem. Ensure everyone agrees when moving cards.
  • 53. Problem Tree EFFECT CAUSE 53
  • 54. The Problem Tree Analysis To work well, this relies on :  Group-based inter-action e.g. workshop format  Participation of key stakeholders, from all levels.  Good facilitation of the process  Agreed consensus on problems, causes and effects, with active involvement and participation.  Division of men, women and children into separate groups.
  • 55. From Problems to Objectives  Transform the ‘problem tree’ into an ‘objective tree’. How?  The problem statement converts into a positive statement to give the project outcome, e.g. ‘lack of sufficient water’ (problem) becomes ‘improve water supply’ (outcome). Tip: Turn the card over and write on the back.  The branches (causes) show the end which is desired (i.e. convert effects to outputs). For example, ‘contaminated water’ to clean water’.  The roots show the means to achieving the end (i.e. convert the causes to activities). For example, ‘lack of technical people’ becomes ‘train/employ more technical people’.  Tip: The ‘problem tree’ is probably never going to be the same for different groups and at different times, so see it more a device to broaden thinking than a definitive project determinant. For example, ‘lack of sufficient water’ could either be a ‘cause’ or an ‘effect,’ depending on the situation and participating group, and the project objectives and tasks would be different for each. 55
  • 56. The relationship between the problems tree and the objective tree PROBLEM TREE OBJECTIVE TREE  Focal problem Project Outcome  Effects Output  Causes Activities 56
  • 57. PROBLEM TREE: BUS EXAMPLE Loss of Effects confidence in bus company Passengers hurt People are late or killed Frequent bus Core problem accidents Drivers not Bad conditions of Bad road careful enough vehicles conditions Causes Vehicles too old No ongoing maintenance 57
  • 58. OBJECTIVES TREE: BUS EXAMPLE Customers have a Outputs better image of the bus company Less Passengers passengers hurt arrive at scheduled time Frequency of bus accidents considerably reduced Purpose Drivers drive Keep vehicles in Improve road carefully and good condition conditions responsibly Replace old vehicles Regularly maintain Activities and check vehicles 58
  • 59. So, what do we include in our logframe?  As this process can result in projects which are too ambitious, it is therefore important to help the group focus on what can be achieved.  Participatory Ranking can help to prioritise and focus project activities. Tip: Use stones, bottle tops or sticky dots. Participants are asked to place 4 stones on their top priority, 3 on their 2nd priority, 2 on their 3nd priority, etc, etc. Or place one dot on the most important issue to address, etc, etc. 59
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  • 71. What would you like to work on? 1. Work on a logframe/project design you brought with you. 2. In a small group, take an idea (from your job or a new yrs resolution) and design a new project, from problem tree to objective tree to logframe. Or just design a logframe. Practice makes perfect. 3. Complete a logframe jigsaw. 4. Write an action plan on how you will apply your learning when you get back to the office. 5. Read some of the material available. 6. Review your/any logframe using the DFID checklist.
  • 72. Session 6 Round up and final tips.....
  • 73. Feedback from DFID CSCF grant submissions (2010) Although the project is clear on its poverty reduction and livelihood security aims, how women will participate in community and household decision-making processes remains vague
  • 74. Feedback from DFID CSCF grant submissions (2010) The problem analysis is too broad identifying a range of issues leading to the exclusion and marginalisation of target communities and of youth in particular. It is not entirely clear how this relates to the proposed work and how certain activities (e.g. setting up agri-business and agroforestry projects) will contribute to improving livelihoods.
  • 75. Feedback from DFID CSCF grant submissions (2010) The project approach is described as a series of 16 largely unrelated activities some of which are not clearly explained (e.g. activity 4: "awareness raising through different activities" or 13: "engagement of youth in extracurricular activities will promote positive energies").
  • 76. Feedback from DFID CSCF grant submissions (2010) Budget includes £117,600 for national, regional and international advocacy but it is not clear from the narrative or the logframe as to what issues will be addressed or what policies or other frameworks will be targeted.
  • 77. Feedback from donors...  “The art to developing a good logframe is to make it specific and clear, but not too long”.  IFAD, 2002 “We look for  Clear hierarchy of and linking between impact, outcome, outputs and activities.  Clear, concise and accessible statement of all key components of a project.  Clarify on how the project is expected to work and what it will achieve.”  DFID , 2010
  • 78. Logframes: Common problems from a donors perspective  Confusion of impact and outcome  More than one outcome statement  No numbering  No logical hierarchy within the logframe (activities should be linked to outputs, outputs linked to the outcome and the outcome contributes to the impact)  Indicators which are not clear or measurable  Narrative and logframe don’t match up  Poor analysis of risk and assumptions and the hierarchy in relation to the intervention logic.  DFID , 2010
  • 79. Other donor feedback...  Activities are relatively few and do not convincingly lead to the outputs.  The outcome is 3 statements.  The outputs don’t have measurable indicators.  Capacity building of partner is not addressed specifically.  There is no clear indicator for policy change.  No disaggregation by gender or other categories, e.g. disability.  The outcome statement does not reflect the analysis in the narrative. Quote from DFID - “We are not fixated with formats (are you sure?!?!). If partners develop equivalent monitoring frameworks that include all the information required by DFID’s own format, we do not need to insist on using our own matrix. It is the information contained within it that is essential”. (2011)
  • 80. More donor feedback...  A large number of applicants did not provide sufficient detail about the findings of the needs analysis and did not show how the project will address these needs/problems.  Some applicants didn’t understand the distinction between outputs and outcomes.  Some proposals didn’t show enough detail on the activities.  Only 35% of applicants designed coherent projects.  Proposals that provided more detailed project plans generally scored better as this allowed assessors to understand the logic behind the project.  In general, exit strategies were the weakest component of the proposals.  It is important to complete all elements of the logframe. Some sections were incomplete, especially at outcome level. (Independent Assessment of Scottish Government Malawi and SSA Funds, July 2012, IOD Parc)
  • 81. Guidance from DFID for GPAF logframes
  • 82. Typical problems  Beneficiaries not clearly identified  Problems identified as important are not those of the intended beneficiaries  Objective structure poorly developed  Multiple project outcomes  Assumptions not developed  Indicators not developed
  • 83. Practical hints  Use reference numbers in the table  Write clear statements  Avoid just rephrasing statements at other levels  Keep the statements short and concise  Don’t complete the LF on your own  Use post-it’s or cards, to move around  Ask an outsider to test/review the logic on the final logframe (eg. Peer reviews).  Engage with the donor in other ways too (see handout)
  • 84. Supplement the logframe with the use of other tools, e.g. Project Timeline 84
  • 85. Thanks for staying until the end. www.nidos.org.uk Please don’t forget to hand in your evaluation forms. Contact details: Jill Gentle Independent Consultant Any final (specialising in project management, participatory tools, community development methodologies) questions?? writetojilluk@yahoo.co.uk 07773 016356 or 01908 316950

Editor's Notes

  1. Alternative Fomulations of the Logical Framework System Although the logical framework system most commonly used is a matrix of 16 cells, there are some alternative formulations. These include: • A training manual produced by USAID in 1980 described eight possible variations in the logical framework system such as additional columns for verifying assumptions and for specific quantified targets and additional rows for intermediate outputs and subsector goals. • A training manual produced by FAO in 1986 with Activities as a row between Input and Output, creating a matrix with 5 rows and 4 columns. • ZOPP replaced Inputs by Activities in the bottom row (GTZ, 1988). They saw activities as a crucial feature of the logical framework whereas inputs could be specified elsewhere in the project documentation. • The NORAD matrix has only three columns - the middle column combines a description of indicators with the means of verification. Although they differ in detail, these alternatives all maintain the matrix layout of the logical framework system as developed by PCI. USAID (1980). Design and Evaluation of Aid-Assisted Projects. Training and Development Division, Office of Personnel Management, U.S. Agency for International Development, Washington DC.
  2. It is also useful to standardize the way in which the hierarchy of project objectives is described. A useful convention to follow in this regard is: for the Overall Objective to be expressed as ‘To contribute to…..`; the Purpose to be expressed in terms of benefits to the target group being ‘Increased/improved/ etc……….’, Results to be expressed in terms of a tangible result ‘delivered/produced/conducted etc’, and Activities to b e expressed in the present tense starting with an active verb, such as ‘Prepare, design, construct, research …..’.
  3. If means (inputs) are provided then activities will be produced If activities are undertaken then outputs will be produced If outputs are produced then component objectives will be achieved If component objectives are achieved then the project purpose will be supported If the project purpose is supported this should then contribute towards the overall goal Each level thus provides the rationale for the next level down. The goal helps define the purpose, the purpose the component objectives; and so on…
  4. During the Conceptual Design stage the plan for the project or program is being formulated in general terms and, normally, detailed indicators are not yet formulated at this stage. Nevertheless, indicators already play a crucial role in getting more precise information on the context of the intervention and on the problems to be tackled. During this identification stage, organizations will try to reinforce the quality of the situational analysis by using specific indicators. When completing the logical framework indicators formulated at the level of results, purpose and overall goal, will be the starting point for monitoring and evaluation. However, during implementation, managers will also be interested in other aspects of the intervention, like depletion of budget or specific bottlenecks caused by external factors. In this context, some organizations distinguish input indicators, output indicators, etc. referring basically to the type of monitoring for which they are used.
  5. If means (inputs) are provided then activities will be produced If activities are undertaken then outputs will be produced If outputs are produced then component objectives will be achieved If component objectives are achieved then the project purpose will be supported If the project purpose is supported this should then contribute towards the overall goal Each level thus provides the rationale for the next level down. The goal helps define the purpose, the purpose the component objectives; and so on…
  6. During the Conceptual Design stage the plan for the project or program is being formulated in general terms and, normally, detailed indicators are not yet formulated at this stage. Nevertheless, indicators already play a crucial role in getting more precise information on the context of the intervention and on the problems to be tackled. During this identification stage, organizations will try to reinforce the quality of the situational analysis by using specific indicators. When completing the logical framework indicators formulated at the level of results, purpose and overall goal, will be the starting point for monitoring and evaluation. However, during implementation, managers will also be interested in other aspects of the intervention, like depletion of budget or specific bottlenecks caused by external factors. In this context, some organizations distinguish input indicators, output indicators, etc. referring basically to the type of monitoring for which they are used.
  7. Column 2 provides the objectively verifiable indicators (OVIs) for the overall goal, project purpose and outputs. OVIs are criteria for assessing project progress at the different levels. OVIs must be objectively verifiable – this means that two independent observers should come to the same conclusion. OVI enable project managers both to see whether the project has achieved what it set out to achieve at each level and to have a measure of its achievement.
  8. Column 2 provides the objectively verifiable indicators (OVIs) for the overall goal, project purpose and outputs. OVIs are criteria for assessing project progress at the different levels. OVIs must be objectively verifiable – this means that two independent observers should come to the same conclusion. OVI enable project managers both to see whether the project has achieved what it set out to achieve at each level and to have a measure of its achievement.
  9. During the Conceptual Design stage the plan for the project or program is being formulated in general terms and, normally, detailed indicators are not yet formulated at this stage. Nevertheless, indicators already play a crucial role in getting more precise information on the context of the intervention and on the problems to be tackled. During this identification stage, organizations will try to reinforce the quality of the situational analysis by using specific indicators. When completing the logical framework indicators formulated at the level of results, purpose and overall goal, will be the starting point for monitoring and evaluation. However, during implementation, managers will also be interested in other aspects of the intervention, like depletion of budget or specific bottlenecks caused by external factors. In this context, some organizations distinguish input indicators, output indicators, etc. referring basically to the type of monitoring for which they are used.
  10. Column 2 provides the objectively verifiable indicators (OVIs) for the overall goal, project purpose and outputs. OVIs are criteria for assessing project progress at the different levels. OVIs must be objectively verifiable – this means that two independent observers should come to the same conclusion. OVI enable project managers both to see whether the project has achieved what it set out to achieve at each level and to have a measure of its achievement.
  11. During the Conceptual Design stage the plan for the project or program is being formulated in general terms and, normally, detailed indicators are not yet formulated at this stage. Nevertheless, indicators already play a crucial role in getting more precise information on the context of the intervention and on the problems to be tackled. During this identification stage, organizations will try to reinforce the quality of the situational analysis by using specific indicators. When completing the logical framework indicators formulated at the level of results, purpose and overall goal, will be the starting point for monitoring and evaluation. However, during implementation, managers will also be interested in other aspects of the intervention, like depletion of budget or specific bottlenecks caused by external factors. In this context, some organizations distinguish input indicators, output indicators, etc. referring basically to the type of monitoring for which they are used.
  12. During the Conceptual Design stage the plan for the project or program is being formulated in general terms and, normally, detailed indicators are not yet formulated at this stage. Nevertheless, indicators already play a crucial role in getting more precise information on the context of the intervention and on the problems to be tackled. During this identification stage, organizations will try to reinforce the quality of the situational analysis by using specific indicators. When completing the logical framework indicators formulated at the level of results, purpose and overall goal, will be the starting point for monitoring and evaluation. However, during implementation, managers will also be interested in other aspects of the intervention, like depletion of budget or specific bottlenecks caused by external factors. In this context, some organizations distinguish input indicators, output indicators, etc. referring basically to the type of monitoring for which they are used.
  13. During the Conceptual Design stage the plan for the project or program is being formulated in general terms and, normally, detailed indicators are not yet formulated at this stage. Nevertheless, indicators already play a crucial role in getting more precise information on the context of the intervention and on the problems to be tackled. During this identification stage, organizations will try to reinforce the quality of the situational analysis by using specific indicators. When completing the logical framework indicators formulated at the level of results, purpose and overall goal, will be the starting point for monitoring and evaluation. However, during implementation, managers will also be interested in other aspects of the intervention, like depletion of budget or specific bottlenecks caused by external factors. In this context, some organizations distinguish input indicators, output indicators, etc. referring basically to the type of monitoring for which they are used.