Microsoft Outlook 2010 Training - Message Modifications
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This document provides instructions for modifying messages in Microsoft Outlook 2010. It covers how to use stationery and themes, insert hyperlinks, enhance messages by setting importance, expiration dates, and encryption, and create voting buttons for polls. The document includes step-by-step instructions for each task.
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Microsoft Outlook 2010 Training - Message Modifications
- 1. ® ® Microsoft Outlook 2010 Training Message Modifications NaveenKumar Namachivayam Founder - testTalk Academy http://naveenkumarn.in
- 2. Course contents • Use Stationery and Themes • Insert a Hyperlink • Enhance Messages with Options • Create Voting Buttons • Summary
- 3. Use Stationery and Themes • Stationery includes backgrounds and patterns and offers a set of unified design elements, such as fonts, bullets, colors, and effects that you can apply to messages. You can also make your own personal stationery. • Click the File tab. • Click Options. • Click Mail. • Click Stationery and Fonts. • On the Personal Stationery tab, click Theme. • Under Choose a theme, click the theme or stationery that you want, and then click OK. • Select the font options that you want to use.
- 4. Insert a Hyperlink • Click the column heading of your first sorting criterion. • Hold down the SHIFT key and click the column heading of your next sorting criterion. • You can continue to sort by additional columns, with each additional criterion sorting within the earlier criterion.
- 5. Insert a Hyperlink • Enter the website address in Address: field and click on OK
- 6. Enhance Messages with Options • Creating an email message in Microsoft Outlook 2010 offers you the most options and configurations of any Outlook feature. No matter what type of message that you are composing, whether business or personal, you can always find a way to add your unique style. • Assign the level of importance • On the Message tab, in the Tags group, click High Importance or Low Importance to switch the setting on and off. The selected icon will highlight to show it is engaged.
- 7. Enhance Messages with Options • Set the expiration date • When a message expires, the message header remains visible in Outlook folders with a strikethrough, and the message can still be opened. • On the Options tab, in the More Options group, click the Message Options Dialog Box Launcher . • In the Properties dialog box, under Delivery options, select the Expires after check box, and then click a date and time.
- 8. Enhance Messages with Options • Encrypt a single message • In message that you are composing, on the Options tab, in the More Options group, click Message Options Dialog Box Launcher . • Click Security Settings, and then select the Encrypt message contents and attachments check box. • Compose your message, and then click Send.
- 9. Create Voting Buttons • It is easy to create a poll in Microsoft Outlook by including voting buttons in an email message that you are sending. Recipients' votes are delivered to your Inbox. • Create a new email message, or open a message that you want to reply to or forward. • On the Options tab, in the Tracking group, click Use Voting Buttons. • Click one of the following: • Yes;No When you want only a definite yes or a no, this is the best choice. • Yes;No;Maybe This voting option offers recipients a third option. • Custom Click this command to create your own custom voting button names. For example, you can ask your colleagues to choose among restaurants for a lunch meeting. • When the Properties dialog box appears, under Voting and Tracking options, select the Use voting buttons check box. • Use the default button options, or delete the default options and then type the text that you want, and use semicolons to separate the button names
- 10. Create Voting Buttons • It is easy to create a poll in Microsoft Outlook by including voting buttons in an email message that you are sending. Recipients' votes are delivered to your Inbox. • Create a new email message, or open a message that you want to reply to or forward. • On the Options tab, in the Tracking group, click Use Voting Buttons. • Click one of the following: • Yes;No When you want only a definite yes or a no, this is the best choice. • Yes;No;Maybe This voting option offers recipients a third option. • Custom Click this command to create your own custom voting button names. For example, you can ask your colleagues to choose among restaurants for a lunch meeting. • When the Properties dialog box appears, under Voting and Tracking options, select the Use voting buttons check box. • Use the default button options, or delete the default options and then type the text that you want, and use semicolons to separate the button names
- 11. Summary •Use Stationery and Themes •Insert a Hyperlink •Enhance Messages with Options •Create Voting Buttons
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- [Notes to trainer: This presentation must beviewed in PowerPoint 2010.If you don’t have PowerPoint 2010, the videos included in the presentation will not play. If you don’t have PowerPoint 2010, download the PowerPoint Viewer to view these files(http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing. To browse other downloadable Outlook training presentations, see the “Download Office 2010 training” page (http://office.microsoft.com/en-us/powerpoint-help/download-office-2010-training-HA101901726.aspx).For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]
- Using This TemplateThis Microsoft PowerPoint® template has training content about using conditional formatting in MicrosoftOutlook® 2010 to help manage your Inbox, calendar, and to-do list. Its content is adapted from the Office.com Training course called “Manage your mail and more with conditional formatting.”PowerPoint version: The template must be viewed in PowerPoint 2010. If you don’t have PowerPoint 2010, the videos included in the presentation will not play. If you don’t have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).Video playback:If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.Slide layouts: Each slide has a custom layout. To apply the custom layout to a new slide, right-click the slide thumbnail, point to Layout, and click the layout from the Layout gallery. To alter the layouts, open master view and alter the specific master layout in that view. You can find the layout’s title by pointing to its thumbnail.Animations: Custom animation effects are applied throughout the presentation. These include Float In (Up or Down option), Fade, and Zoom. To alter animation effects, click the Animations tab, and use the Add Animation gallery and Timing options. Effect Options gives you choices about the effect; click Animation Pane on the Animations tab to work with multiple animations. Transitions: One transition, Doors, is used to emphasize sections of the slide show. It’s applied on the Course Contents slide, Lesson slide, and the first test slide. Hyperlinks to online course: The template contains a link to the online version of this training course that takes you to the Quick Reference Card that is published for the course.Headers and footers: The template contains a footer that has the course title. To add footers such as the date or slide numbers, click the Insert tab, and click Header & Footer.