Having the right software and technology is essential to growing a business – yet many companies feel the constraints of inadequate systems. Outdated applications, manual processes, and countless integration challenges consume time and resources. So how do you know when you’ve reached the tipping point? For more information about SAP Business One, please contact us: Tel: +65 6397 7258 Email: Info@BlueOceanSys.com.sg Thank you for visiting our Slideshare site. We love to hear from you!

1. SAP Thought Leadership
Solutions for Small Businesses and Midsize Companies
Telltale Signs That Say You’ve Outgrown
Your Current Systems
Knowing When Your System Has Reached the
Tipping Point

3. TELLTALE SIGNS THAT SAY YOU’VE OUTGROWN YOUR CURRENT SYSTEMS
Table of Contents
5 When to Update Your Systems
Telltale Sign: Recurring
Headaches About Reporting
Telltale Sign: Numerous
Integration Hassles
Telltale Sign: Rigid Systems
That Limit Flexibility
Telltale Sign: Too Many Unsup-
ported Business Processes
Telltale Sign: Manual Processes
That Drain Time and Resources
7 Support Growth with the
Best of SAP Software

4. Having the right software and
technology is essential to growing
a business – yet many companies
feel the constraints of inadequate
systems. Outdated applications,
manual processes, and countless
integration challenges consume
time and resources. So how do you
know when you’ve reached the
tipping point?

5. THE DECISIVE SIGNS
When to Update Your Systems
When does the cost of system mainte- also notes that best-in-class companies selecting potential software.2 Forrester
nance and process limitations become are taking strides to reduce time to infor- also listed “improving integration
mation, generate a common view of data, between applications” as one of
update your current systems? Review and arm business decision makers with the top four business goals of IT
the telltale signs that say it’s time to high-quality data to support enhanced departments. 3
move to a system that better supports business performance. A single comprehensive application
your growing business: can handle all key business activities,
Recurring headaches about reporting best-in-class companies are able to edit, eliminating the complexity and expense
Numerous integration hassles - of integrating multiple systems. You spend
vide users across multiple business units less time on system maintenance and
Too many unsupported business with the tools and information to do their more time planning and implementing
processes jobs1 – making timely reporting a key innovative functionality. With fewer inte-
Manual processes that drain time and component of best-in-class operations. gration points, a company can focus on
resources To alleviate headaches about report- systematic reviews of business process-
ing, organizations must replace “gut feel” es, identifying and prioritizing opportuni-
Sound familiar? If so, there’s a good choices with fact-based decisions by pro- ties to cut waste, redundancy, and costs.
chance that you’re exhausting valuable viding visibility into key business results.
time and energy supporting the basic Rapidly growing small businesses and TELLTALE SIGN: RIGID SYSTEMS
needs of your business. Consider the midsize companies can improve report- THAT LIMIT FLEXIBILITY
ing and increase visibility by replacing
scalable solution that supports your multiple spreadsheets and data reconcil- Your company is poised to push into new
needs and can grow as your business iation with a single integrated solution markets, introduce new products and
grows. One that allows you to start any- that provides timely access to accurate services, and bring on new employees.
where. One that lets you address your information and business intelligence. But expanding into a new region or prod-
uct line means dealing with a rigid sys-
users, functions, and geographic support TELLTALE SIGN: NUMEROUS
as your business expands. INTEGRATION HASSLES business managers don’t want to wait for
system support. New employees can’t
in more detail. A second sign that you’ve outgrown access data they need to do their job. IT
your current systems and infrastructure
TELLTALE SIGN: RECURRING - workaround. Without the proper support,
HEADACHES ABOUT REPORTING parate systems and aligning data from initial results aren’t what they should be.
multiple sources. If your company has
As your organization grows, data, calcu- grown through one or more acquisitions
lations, and transactions also grow, in and comprehensive system that adapts
both volume and complexity. If your areas of operation, you may be spending quickly to your business without the
decision makers must constantly make too much time troubleshooting and need to buy or integrate additional soft-
decisions based on incomplete or inac- maintaining integration points – and ware. Supporting new languages and
curate data, or delay decisions until full not enough looking for opportunities to currencies should happen with a mouse
and accurate reports become available, reduce costs and improve productivity. click, not after hours of coding and cus-
then critical business decisions are com- Over half of the small and midsize com- tomization. A solution with a modular
promised. Timeliness and accuracy of panies participating in an independent design makes it easy to start small, focus-
data have a direct impact on the ability to Forrester Research survey reported the ing on your most pressing needs, and
make better informed decisions, reports “ability to integrate with other systems” then add users and functions as you grow.
as a very important criterion when
SAP Thought Leadership – Telltale Signs That Say You’ve Outgrown Your Current Systems 5

6. THE DECISIVE SIGNS
TELLTALE SIGN: TOO MANY UNSUP- You need a solution optimized for quickly (ERP) solution can help you streamline
PORTED BUSINESS PROCESSES growing small businesses or midsize and automate manual processes, freeing
companies, one that can adapt to and up time for higher-value projects. The
As you expand into new sectors, you support new business processes. solution should have controls and auto-
must be able to support new business mated alerts that help employees re-
processes and areas of growth. But a practices to equip you with the methods spond more quickly, reduce waste, and
patchwork of systems and spreadsheets of the best-run companies in your indus- avoid problems.
can leave entire business processes
unsupported. You need comprehensive, your unique practices.
fully integrated business functionality
that helps you streamline core processes TELLTALE SIGN: MANUAL PROCESSES
and gain visibility across the entire THAT DRAIN TIME AND RESOURCES
business – from marketing, sales, and
service to procurement, production, Historically, one of the primary roles of
analytics. Forrester Research reports productivity, and cost reductions through
IT automation and standardization. If
companies in North America and Europe your business still relies on manual pro-
list overall functionality as a “very impor- cesses to complete routine transactions,
tant” criterion for selecting software. 4
When does the cost of system maintenance and
process limitations become so great that you can’t

7. BETTER SOFTWARE, BETTER SUPPORT, LESS STRESS
Best of SAP® Software
Your company is growing rapidly, but handle the most demanding local and LEARN MORE
your current systems are holding you global business requirements, SAP
When you learn to read the signs, you will
back. Integration challenges, manual solutions can support a wide array
be able to recognize when your IT environ-
processes, and data manipulation con- of new operational, geographical, ment is holding back your business. You will
sume time and resources, leaving little notice that integration challenges, manual
left over to support new business pro- you grow. processes, and data manipulation are
cesses. You need a single integrated What does that mean for you? consuming time and resources, leaving little
time left to support new business process-
business management software solution Increased reporting functions, greater
es. But the news is not all bad. This is your
- opportunity to move to a single, complete,
tion headaches. In short, better software, scalable solution that supports your needs
solutions for small businesses and better support, and less stress. and can grow as your business grows. If you
midsize companies designed to drive
for small businesses and midsize compa-
small businesses and midsize companies to
improve reporting, and support growth. nies to solve your problems now – and solve your problems now – and position IT
SAP® solutions for small businesses position IT to support your company’s to support your company’s future, please
- future: visit www.sap.com/sme.
able to implement and own world-class, The SAP Business One application
gives you a single application for key
that can scale as you grow. From licens- business activities, eliminating the
ing agreements to monthly subscription complexity and expense of integrating
- multiple systems. It can be deployed
get, timeline, and growth objectives. SAP quickly – in as little as two weeks –
solutions allow companies to spend less and requires minimal maintenance.
The SAP Business ByDesign™ solution
and managing solutions, and more time is delivered on demand, giving you
focused on business. powerful SAP software with no need
Each complete and integrated SAP
solution comes with all the functionality all for a low monthly fee.
you need to run your business – includ- SAP Business All-in-One solutions
ing analytics and support for best prac-
tices. SAP solutions for small businesses state-of-the-art technology that can be
and midsize companies can be extended
with additional in-depth functionality needs.
such as preintegrated customer relation- SAP BusinessObjects™ Edge Business
ship management, supplier relationship Intelligence (BI) software is a compre-
management, and business intelligence hensive BI solution supporting statutory,
functions. With unmatched ability to ad hoc, and analytical reporting.
FOOTNOTES
1. Automating Extended Business Processes,
2. The State of SMB Software and Emerging
Trends: 2010, Forrester Research Inc.,
3. Ibid.
4. Ibid.
SAP Thought Leadership – Telltale Signs That Say You’ve Outgrown Your Current Systems 7

8. www.sap.com/contactsap
50 105 201 (11/05)
SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign,
SAP BusinessObjects Explorer, StreamWork, and other SAP products
and services mentioned herein as well as their respective logos are
countries.
Business Objects and the Business Objects logo, BusinessObjects,
Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other
Business Objects products and services mentioned herein as well as their
respective logos are trademarks or registered trade
marks of Business
Objects Software Ltd. Business Objects is an SAP company.
other Sybase products and services mentioned herein as well as their
respective logos are trademarks or registered trademarks of Sybase, Inc.
Sybase is an SAP company.
All other product and service names mentioned are the trademarks of
their respective companies. Data contained in this document serves
These materials are subject to change without notice. These materials
for informational purposes only, without representation or warranty of
services are those that are set forth in the express warranty statements
accompanying such products and services, if any. Nothing herein should
be construed as constituting an additional warranty.