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Well-Structured Workshop Facilitation
Well-Structured Workshop Facilitation




  The World Café




    „The World Café – Shaping Our Futures Through Conversations That Matter“,
    J. Brown, D. Isaacs, Berrett-Koehler Publishers, Inc., San Francisco 2005
Well-Structured Workshop Facilitation

  When is World Café appropriate?

  Choose World Café:

  •   For sharing knowledge, stimulating innovative thinking,
      building community, and exploring possibilities around
      real-life issues and questions.
  •   For conducting an in-depth exploration of key challenges
      and opportunities.
  •   For engaging people who are meeting for the first time
      in authentic conversation.
  •   For deepening relationships.
  •   For creating a meaningful interaction.
  •   When the group is larger than 10 (up to 1.200).
  •   When you have the minimum of 1½ h
      (better 2h) for the Café.
Well-Structured Workshop Facilitation


  World Café is no optimal choice

  •   When you are driving toward an already determined solution or answer.
  •   You want to convey only one-way information.
  •   You are making detailed implementation
      plan and assignments.
  •   You have less than 1½ h for the Café.
  •   You are working with a highly polarized,
      explosive situation.
  •   You have a group smaller than 10.
Well-Structured Workshop Facilitation




 Website from which I depictured the drawing shown:
 http://transitiontownworthing.ning.com/events/can-you-imagine-worthing-in
Well-Structured Workshop Facilitation


Set the Context: Purpose – Participants – Parameters
 Purpose:
 • What is the purpose for bringing people together?
 • What are the best possibilities or outcomes you can
   see emerge from your Café?
 • Find a name for your Café so that the name reflects
   the purpose. Examples: Leadership Café, Knowledge
   Café, Community Café, etc.
 Participants:
 • Which participants have to be included?
   Diversity of thought yields richer insight and
   discoveries!
 Parameters:
 • Check the parameters: Time, money, venue, and so on.
Well-Structured Workshop Facilitation




 Website from which I depictured the drawing shown:
 http://transitiontownworthing.ning.com/events/can-you-imagine-worthing-in
Well-Structured Workshop Facilitation


The „Future Café“

 .
Well-Structured Workshop Facilitation
Well-Structured Workshop Facilitation

Encourage everyone´s participation
                                              Collective insight
                       The Café Assumptions   evolves from…

                                                  •   honoring
                                                      unique
                                                      contributions
                                                  •   connecting
                                                      ideas
                                                  •   listening into
                                                      the middle
                                                  •   noticing
                                                      deeper
                                                      patterns and
                                                      questions
Well-Structured Workshop Facilitation


The Café Etiquette

  At the tables:

  •   CONTRIBUTE your thinking
      and experience.
  •   LISTEN to understand.
  •   CONNECT ideas.
  •   LISTEN together for patterns,
      insights and deeper questions.
  •   PLAY!
  •   DOODLE!
  •   DRAW!
Well-Structured Workshop Facilitation
Well-Structured Workshop Facilitation


Cross-pollinate and connect diverse perspectives

  Characteristics of that phase:

  •   Moving among tables
  •   Talking with new people
  •   Contributing your thinking
  •   Linking essence of your
      discoveries to ever-widening
      circles of thoughts
  •   Emerge of patterns
  •   Additional perspectives surface
  •   Discovery of new combinations of
      insight and creativity
Well-Structured Workshop Facilitation
Well-Structured Workshop Facilitation



                         Listen together for patterns
                                          and deeper questions:

                          •   Invite participants to enter a conversation
                              with the goal of learning from each person.

                          •   Encourage people to view different
                              perspectives and assumptions as gifts.

                          •   Remind participants to listen together for
                              patterns or core questions that underlie the
                              various perspectives.
Well-Structured Workshop Facilitation
Well-Structured Workshop Facilitation



  Harvest and share collective discoveries

        Time of reflection in a whole-group
        conversation:

        •   What have we learned?
        •   What has heart and meaning?
        •   What is present now?

        Time of sharing key ideas, themes or core
        questions:

        •   What holds real meaning for me
            personally?
Well-Structured Workshop Facilitation


The table cloths from our „Future Café“
Well-Structured Workshop Facilitation
Well-Structured Workshop Facilitation

Open Space                        Future Search                      World Café
Features:                         Features:                          Features:
• 5 to 2000 participants          • up to 100 participants           • 10 to 1200 participants
• 1 to 3 days                     • 2 ½ days                         • 1½ hours to 3 days
Purposes:                         Purposes:                          Purposes:
Dealing with complex and          Creation of shared vision;         Sharing knowledge;
potentially conflicting issues;   action plan for organization,      exploration of key
Looking for an answer             network or community; find         challenges and core
nobody knows yet;                 common ground among                questions; deepening
participation of large            stakeholders; implementing         relationships; stimulating
number of people is               existing visions.                  innovative thinking.
required for dealing with
question.

Short overview:                   Short overview:                    Short overview:
Law of two feet; be pepared       Whole system in a room;            Café-styled conversation;
to be surprised; self-            global context for local action;   café etiquette; moving
organization; proceedings;        focus on future and common         among tables; network
conference book.                  ground, not on conflicts; self-    building; stand
                                  management, responsibility         alone/serve as part of
                                  for action.                        large-group event.
Well-Structured Workshop Facilitation




  The World Café


                                        Thank you for
                                        your attention!

                                        Dorothee Kreling

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Alumni Denkfabrik Session 3

  • 2. Well-Structured Workshop Facilitation The World Café „The World Café – Shaping Our Futures Through Conversations That Matter“, J. Brown, D. Isaacs, Berrett-Koehler Publishers, Inc., San Francisco 2005
  • 3. Well-Structured Workshop Facilitation When is World Café appropriate? Choose World Café: • For sharing knowledge, stimulating innovative thinking, building community, and exploring possibilities around real-life issues and questions. • For conducting an in-depth exploration of key challenges and opportunities. • For engaging people who are meeting for the first time in authentic conversation. • For deepening relationships. • For creating a meaningful interaction. • When the group is larger than 10 (up to 1.200). • When you have the minimum of 1½ h (better 2h) for the Café.
  • 4. Well-Structured Workshop Facilitation World Café is no optimal choice • When you are driving toward an already determined solution or answer. • You want to convey only one-way information. • You are making detailed implementation plan and assignments. • You have less than 1½ h for the Café. • You are working with a highly polarized, explosive situation. • You have a group smaller than 10.
  • 5. Well-Structured Workshop Facilitation Website from which I depictured the drawing shown: http://transitiontownworthing.ning.com/events/can-you-imagine-worthing-in
  • 6. Well-Structured Workshop Facilitation Set the Context: Purpose – Participants – Parameters Purpose: • What is the purpose for bringing people together? • What are the best possibilities or outcomes you can see emerge from your Café? • Find a name for your Café so that the name reflects the purpose. Examples: Leadership Café, Knowledge Café, Community Café, etc. Participants: • Which participants have to be included? Diversity of thought yields richer insight and discoveries! Parameters: • Check the parameters: Time, money, venue, and so on.
  • 7. Well-Structured Workshop Facilitation Website from which I depictured the drawing shown: http://transitiontownworthing.ning.com/events/can-you-imagine-worthing-in
  • 10. Well-Structured Workshop Facilitation Encourage everyone´s participation Collective insight The Café Assumptions evolves from… • honoring unique contributions • connecting ideas • listening into the middle • noticing deeper patterns and questions
  • 11. Well-Structured Workshop Facilitation The Café Etiquette At the tables: • CONTRIBUTE your thinking and experience. • LISTEN to understand. • CONNECT ideas. • LISTEN together for patterns, insights and deeper questions. • PLAY! • DOODLE! • DRAW!
  • 13. Well-Structured Workshop Facilitation Cross-pollinate and connect diverse perspectives Characteristics of that phase: • Moving among tables • Talking with new people • Contributing your thinking • Linking essence of your discoveries to ever-widening circles of thoughts • Emerge of patterns • Additional perspectives surface • Discovery of new combinations of insight and creativity
  • 15. Well-Structured Workshop Facilitation Listen together for patterns and deeper questions: • Invite participants to enter a conversation with the goal of learning from each person. • Encourage people to view different perspectives and assumptions as gifts. • Remind participants to listen together for patterns or core questions that underlie the various perspectives.
  • 17. Well-Structured Workshop Facilitation Harvest and share collective discoveries Time of reflection in a whole-group conversation: • What have we learned? • What has heart and meaning? • What is present now? Time of sharing key ideas, themes or core questions: • What holds real meaning for me personally?
  • 18. Well-Structured Workshop Facilitation The table cloths from our „Future Café“
  • 20. Well-Structured Workshop Facilitation Open Space Future Search World Café Features: Features: Features: • 5 to 2000 participants • up to 100 participants • 10 to 1200 participants • 1 to 3 days • 2 ½ days • 1½ hours to 3 days Purposes: Purposes: Purposes: Dealing with complex and Creation of shared vision; Sharing knowledge; potentially conflicting issues; action plan for organization, exploration of key Looking for an answer network or community; find challenges and core nobody knows yet; common ground among questions; deepening participation of large stakeholders; implementing relationships; stimulating number of people is existing visions. innovative thinking. required for dealing with question. Short overview: Short overview: Short overview: Law of two feet; be pepared Whole system in a room; Café-styled conversation; to be surprised; self- global context for local action; café etiquette; moving organization; proceedings; focus on future and common among tables; network conference book. ground, not on conflicts; self- building; stand management, responsibility alone/serve as part of for action. large-group event.
  • 21. Well-Structured Workshop Facilitation The World Café Thank you for your attention! Dorothee Kreling