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[Your company name] presents:,[object Object],Microsoft® Office Access™2007 Training,[object Object],Get to know Access,[object Object]
Get to know Access 2007,[object Object],Course contents,[object Object],[object Object]
Lesson 1: Access does data
Lesson 2: How does Access 2007 work?
Lesson 3: Looking good with forms and reportsEach lesson includes a list of suggested tasks and a set of test questions.,[object Object]
Get to know Access 2007,[object Object],Overview: Make your data work for you,[object Object],Databases may have once been hard to understand, but not anymore. ,[object Object],Access 2007 makes it easy to manage data by giving you a set of ready-made database templates. All you have to do is download and start.,[object Object],This course explains the advantages of Access compared to other ways of working with data. It shows you how to find and use the new database templates, and it takes you on a quick tour of a database. ,[object Object]
Get to know Access 2007,[object Object],Course goals			,[object Object],[object Object]
Find and download an Access 2007 database template.
Learn to identify the main parts of a database.,[object Object]
Get to know Access 2007,[object Object],Access does data,[object Object],Access does data. All kinds of data. From customer contacts, billing hours and inventory to diet and exercise records, household expenses, and lists of collectibles and prices. ,[object Object],And it’s easy to get started — just download a ready-made database template. Start typing, and you’ve got your data under control. ,[object Object]
Get to know Access 2007,[object Object],Tables organize data,[object Object],If you’ve got data, you’ve got lists. ,[object Object],Access turns those lists into tables. ,[object Object],Tables are organized by items in rows, and by categories in columns. ,[object Object],Access calls rows records, and it calls columns fields. ,[object Object]
Get to know Access 2007,[object Object],Tables organize data,[object Object],If you’ve got data, you’ve got lists. ,[object Object],Access turns those lists into tables. ,[object Object],Organization is what makes Access so effective. Here, the record for each employee includes such fields as last and first name, e-mail address, job title, and so on. ,[object Object],You can use the tables already created in an Access template, or choose yourself what you need to include.,[object Object]
Get to know Access 2007,[object Object],Tables have relationships,[object Object],Access is different because it uses related tables. ,[object Object],It’s designed so that one table can find and use data in another table. ,[object Object],That way, when you keep track of work items, for example, there’s no need to type employee names or project names that you’ve already stored.,[object Object]
Get to know Access 2007,[object Object],Tables have relationships,[object Object],The picture shows this. ,[object Object],You enter a new task in the Tasks table. As part of that, you select a project number from the Project field, which uses data from the Projects table. ,[object Object]
Get to know Access 2007,[object Object],Tables have relationships,[object Object],The picture shows this. ,[object Object],Also, the Owner field in the Projects table uses data from the Employees table, and that means the Tasks table and the Projects table both know which employee the work is assigned to. ,[object Object],In turn, that helps you know who the work is assigned to. ,[object Object]
Get to know Access 2007,[object Object],Data looks good in forms and reports,[object Object],Another Access advantage: It makes data easy to see. ,[object Object],Lists and worksheets can be hard to read. They go up and down, back and forth, over and over. ,[object Object],In contrast, Access forms and reports let you show only the data you need, with the look you like. ,[object Object]
Get to know Access 2007,[object Object],Is Access right for you? ,[object Object],The power of Access is the power of data. If your data isn’t suited for organizing in tables, or if nobody will look at it again, Access won’t make it more useful. ,[object Object],But even daily shopping lists, if you store them, will help you plan your budget. And a simple Access form can help a business give a discount to regular customers without making them stamp loyalty cards. ,[object Object],That’s why Access is worth getting to know. ,[object Object]
Get to know Access 2007,[object Object],Suggestions for practice,[object Object],Look at a database table.,[object Object],Look at a database form.,[object Object],Look at table relationships. ,[object Object],Online practice (requires Access 2007),[object Object]
Get to know Access 2007,[object Object],Test 1, question 1,[object Object],Tables are better than lists. (Pick one answer.),[object Object],True.,[object Object],False.,[object Object],It depends. ,[object Object]
Get to know Access 2007,[object Object],Test 1, question 1: Answer,[object Object],It depends. ,[object Object],Your own data, and how you use it, determines whether a table or list is best. ,[object Object]
Get to know Access 2007,[object Object],Test 1, question 2,[object Object],Access works best when all your data is in every table. (Pick one answer.),[object Object],True.,[object Object],False. ,[object Object]
Get to know Access 2007,[object Object],Test 1, question 2: Answer,[object Object],False. ,[object Object],Avoiding duplicated data is what makes Access efficient. ,[object Object]
Get to know Access 2007,[object Object],Test 1, question 3,[object Object],What’s in an Access database? (Pick one answer.),[object Object],Tables and nothing but tables. ,[object Object],Tables, forms, and reports. ,[object Object],One really big table. ,[object Object]
Get to know Access 2007,[object Object],Test 1, question 3: Answer,[object Object],Tables, forms, and reports. ,[object Object],Databases contain tables, forms, reports, and other objects. ,[object Object]
Lesson 2,[object Object],How does Access 2007 work? ,[object Object]
Get to know Access 2007,[object Object],How does Access 2007 work? ,[object Object],Even if you’ve never used Access before, you can be working with your own Access 2007 database in five minutes or less. ,[object Object],If you have, you’re in for a surprise.,[object Object],New for Access 2007, the Getting Started page has lots to offer.,[object Object],You’ll find featured templates, links to all the Access 2007 templates, and links to useful Office Online stuff like video demos. ,[object Object]
Get to know Access 2007,[object Object],How does Access 2007 work? ,[object Object],Even if you’ve never used Access before, you can be working with your own Access 2007 database in five minutes or less. ,[object Object],If you have, you’re in for a surprise.,[object Object],You’ll see the Getting Started page when you open Access 2007. ,[object Object],After you’ve opened a database, you can return to the Getting Started page at any time by closing the database. ,[object Object]
Get to know Access 2007,[object Object],Take it easy, make it easy: templates,[object Object],Also new for Access 2007, database templates mean that you can start a database in moments, without having to design and create it. ,[object Object],Popular useful databases are provided for you. They’re free, they’re built for the purpose, and new ones keep getting added to the Getting Started page. ,[object Object],The picture shows the page.,[object Object]
Get to know Access 2007,[object Object],Take it easy, make it easy: templates,[object Object],Also new for Access 2007, database templates mean that you can start a database in moments, without having to design and create it. ,[object Object],After you open a database template, you can easily start entering data. ,[object Object],You can also adapt it to suit yourself, or expand its capabilities by adding a new table or another form. ,[object Object]
Get to know Access 2007,[object Object],Getting started is a breeze,[object Object],When you first open them, most templates display a form. ,[object Object],Usually, it’s the form you’ll use the most.,[object Object],You get started with your new database by entering data in that form. That’s really all it takes to get started — download the database and start typing. ,[object Object]
Get to know Access 2007,[object Object],Getting started is a breeze,[object Object],The picture shows a typical form with some new data. ,[object Object],Each form is custom tailored for its template, and it’s easy to see how they save you a lot of time. ,[object Object],But don’t stop there. Access has some other tools that let you take charge of your new database. ,[object Object]
Get to know Access 2007,[object Object],See your database: the Navigation Pane,[object Object],After you open a database template, the Navigation Pane shows you what’s inside it. The pane lists the tables, forms, reports and other objects in a database.,[object Object],The Navigation Pane is also where you go in order to use an object — to open a form and enter data or run a report. ,[object Object],The Navigation Pane puts every database object right in front of you. ,[object Object]
Get to know Access 2007,[object Object],See your database: the Navigation Pane,[object Object],Let’s take a quick tour. ,[object Object],If the Navigation Pane is closed, open it by clicking the Shutter Bar Open/Close Button.,[object Object]
Get to know Access 2007,[object Object],See your database: the Navigation Pane,[object Object],Let’s take a quick tour. ,[object Object],When you first open a database template, it may display shortcuts to your database objects. You can tell by the little arrows next to each icon. If you want to work with the objects themselves, click the bar at the top of the Navigation Pane and…,[object Object]
Get to know Access 2007,[object Object],See your database: the Navigation Pane,[object Object],Let’s take a quick tour. ,[object Object],…select another category from the menu. Object Type is a good all-around category because it shows you everything in your database. After you select a category…,[object Object]
Get to know Access 2007,[object Object],See your database: the Navigation Pane,[object Object],Let’s take a quick tour. ,[object Object],…your choice appears in the bar at the top of the Navigation Pane, so you always know how your objects are organized. And don’t worry. If you don’t like a category, just open the menu and select a new one at any time.,[object Object]
Get to know Access 2007,[object Object],Command your database: the Ribbon,[object Object],The Ribbon at the top of every screen shows you all the commands for working with a database. ,[object Object],On the Create tab, for example, you’ll find the commands to create new tables and other database objects. You’ll use the External Data tab when you want to import or export data.,[object Object]
Get to know Access 2007,[object Object],Command your database: the Ribbon,[object Object],The Ribbon at the top of every screen shows you all the commands for working with a database. ,[object Object],Each Ribbon tab contains its own groups, and each group contains the commands for a particular activity, such as sort and filter, hide and unhide, copy and paste. ,[object Object]
Get to know Access 2007,[object Object],As easy as one, two, three, four,[object Object],It really is possible, in Access 2007, to create a database and start working with it in five minutes or less. ,[object Object],Animation: Right-click, and click Play.,[object Object],This animation shows the process.,[object Object]
Get to know Access 2007,[object Object],As easy as one, two, three, four,[object Object],So it really is possible, in Access 2007, to create a database and start working with it in five minutes or less. ,[object Object],That’s because database templates, like the ones shown on the Getting Started page here, mean much of the nuts-and-bolts legwork is taken care of for you. ,[object Object]
Get to know Access 2007,[object Object],Suggestions for practice,[object Object],Download a template.,[object Object],Enter data.,[object Object],Use the Navigation Pane. ,[object Object],Online practice (requires Access 2007),[object Object]
Get to know Access 2007,[object Object],Test 2, question 1,[object Object],Where are the templates? (Pick one answer.),[object Object],In the Navigation Pane. ,[object Object],On the Getting Started page. ,[object Object],Office Online. ,[object Object]
Get to know Access 2007,[object Object],Test 2, question 1: Answer,[object Object],On the Getting Started page. ,[object Object],You can view the Getting Started page at any time, just by closing your database. ,[object Object]
Get to know Access 2007,[object Object],Test 2, question 2,[object Object],Where can you see database objects? (Pick one answer.),[object Object],On the Ribbon.,[object Object],On the Getting Started Page.,[object Object],In the Navigation Pane. ,[object Object]
Get to know Access 2007,[object Object],Test 2, question 2: Answer,[object Object],In the Navigation Pane. ,[object Object],The Quick Reference Card that’s linked to at the end of this course points to a video demo about the Navigation Pane.,[object Object]
Get to know Access 2007,[object Object],Test 2, question 3,[object Object],Where are the commands for working with data? (Pick one answer.),[object Object],On the Ribbon.,[object Object],In the Navigation Pane.,[object Object],On the Getting Started page.,[object Object]
Get to know Access 2007,[object Object],Test 2, question 3: Answer,[object Object],On the Ribbon.,[object Object],Each tab on the Ribbon contains a group of related commands. ,[object Object]
Lesson 3,[object Object],Looking good with forms and reports,[object Object]
Get to know Access 2007,[object Object],Looking good with forms and reports,[object Object],The previous lesson introduced you to forms and showed you how to get started using your new database. Now, you’ll go a bit deeper into forms, and learn about reports. ,[object Object],Forms and reports make data visually effective. Forms make it easier to enter and work with data, while reports make it easy to print and view data.,[object Object]
Get to know Access 2007,[object Object],Forms follow function,[object Object],Forms help you quickly see just what’s important. ,[object Object],A form can show you the data from one table or from more than one table, so that you can see all the data you want in one place. ,[object Object],A form connected to more than one table lets you enter data without having to open those tables.,[object Object]
Get to know Access 2007,[object Object],Forms follow function,[object Object],A form can also emphasize important data and make it more visible, so that it’s easier to work with. ,[object Object],Or a form can show selected data, hiding what you want to keep private. ,[object Object],For example, a form can encourage your customers to enter and update their own contact data, while it keeps shipping and payment details out of sight.,[object Object]
Get to know Access 2007,[object Object],Reports get you noticed,[object Object],If you take your data to a meeting, you want people to see at a glance what it means. ,[object Object],And if you send mail to your customers offering discounts on selected items, you want those items to look good enough to sell themselves.,[object Object],You can do these things with a report. After querying for the data you want, you can group the data to make it clearer and use colors, fonts, and other design features.,[object Object]
Get to know Access 2007,[object Object],Create a new form or report,[object Object],The template databases in Access 2007 contain many forms and reports, designed to fill your needs for each particular kind of data. ,[object Object],If you want a new form or report, it’s easy to create one any time. ,[object Object],The Create tab on the Ribbon has commands for all sorts of new database objects. ,[object Object]
Get to know Access 2007,[object Object],Suggestions for practice,[object Object],Look at some forms and reports. ,[object Object],Create a simple form.,[object Object],Create a simple report. ,[object Object],Online practice (requires Access 2007),[object Object]
Get to know Access 2007,[object Object],Test 3, question 1,[object Object],Which of the following would you use to print your data? (Pick one answer.),[object Object],A form.,[object Object],A report.,[object Object],Either one. ,[object Object]
Get to know Access 2007,[object Object],Test 3, question 1: Answer,[object Object],A report.,[object Object],A report can provide attractive, readable printouts. ,[object Object]
Get to know Access 2007,[object Object],Test 3, question 2,[object Object],A form always shows everything that a table shows. (Pick one answer.),[object Object],True.,[object Object],False. ,[object Object]

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  • 3. Lesson 1: Access does data
  • 4. Lesson 2: How does Access 2007 work?
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