VDOT Process and Project Managment

1. Process & Project
Management Seminar
April 8, 2009
Copyright © ESI Group, 2007. All rights reserved. Innovation with Realistic Simulation

2. Standard Processes: Key to
Improvement
Today’s standardization is the
necessary foundation on which
tomorrow’s improvement will be based.
Henry Ford
…any company that simply tries new things
without standardizing … is “randomly wandering
through a maze”
“The Toyota Product Development System”,
Morgan & Liker
Vdot: Usable Standard Processes
Copyright© ESI Group, 2007. All rights reserved. Innovation with Realistic Simulation

3. Shared Platform for Planning,
Doing, Managing
Graphical Process • Information Flow
Definition and Execution • Active connection to the work
Better Planning • Integrated platform for resource
requirements and information flows
Better Execution • Right task with right data & tools
• Reduce non-value adding effort
Better Management • Real-time status visibility
• As-performed database
Faster, Better, Cheaper Results
Copyright© ESI Group, 2007. All rights reserved. Innovation with Realistic Simulation

4. Define, Execute and Manage
with Smart Tasks
Full Resource Definition:
Tasks: Defined and Traceable
Tool/Sub-process, Engineer,
Instructions, Man-hours, Duration
Detailed
Information Flows
Create Initial Model
Model File
Start: 03-04-2004
Geometry
Due: 03-09-2004
Patran
Analysis File
Reference Data
Analysis File
Strength Engineer
Flexible: Recall, Loop, Branch, Automatic Status: As Planned
As Performed
Cut & Paste Processes
Your Work - Delivered
Copyright© ESI Group, 2007. All rights reserved. Innovation with Realistic Simulation

5. Vdot™: Define, Execute,
Track, Improve
Vdot: Lean Process Platform
Visual Process Controls
Smart Tasks
Nested
Connected to the Work
Processes
Real-Time Dashboards
Applications
Unified Project, Workflow, Tool and Data Management
Copyright© ESI Group, 2007. All rights reserved. Innovation with Realistic Simulation

6. Demo
Rich Client and Web Interfaces
Process Database
Project Data Store(s)
Easy Template Creation & Activation
Integrated Features
Flexible Workflow & Communication
Project Management Status
Results (Technical) Status
Verifiable, Efficient Best Practice Execution
Copyright© ESI Group, 2007. All rights reserved. Innovation with Realistic Simulation

7. Lean Results for
a Variety of Teams
Industries Projects
Aerospace & Defense New Product Development - Engineering
Auto Business Development
Financial Services Software Development
Construction Requirements Management
Building Re-commissioning (Energy
Savings)
Example Project Scopes to Date
# Tasks # Data Items Team Size
20 – 2,000 70 – 7,000 5 – 250
Method scales well for a variety of domains
Copyright© ESI Group, 2007. All rights reserved. Innovation with Realistic Simulation

8. Success Story #1:
Unmanned Air Vehicle
52% Cycle Time Savings • Reduced data-chase
• Reduced rework
37% Cost Savings
($178K) • Reduced reporting effort
• Better management information
• 3 Days: initial process capture
11X ROI
• 2 Weeks: improvements & deployment
• $16,200 investment
Process Visibility • Improved product information flow and
• Automatic management information
Cycle Time & Cost Savings, Best Practices Compliance
Copyright© ESI Group, 2007. All rights reserved. Innovation with Realistic Simulation

9. Success Story #2:
Business Acquisition Process
Rapid Deployment • 3 days to convert MS Project Plan
• Included fixes to problems uncovered
• Easily added unexpected work
• Numerous on the fly improvements
Better Management • Visible compliance to plan
• Tracked U.S. team while in Japan
• Real-time status for multiple efforts
Summary • 3 responses instead of the 1 expected
• Within original schedule and budget
Lessons learned reusable by other teams
Copyright© ESI Group, 2007. All rights reserved. Innovation with Realistic Simulation

10. Summary:
Entire Enterprise Benefits
Enterprise Management
On time product development results
Better process performance visibility
Better coordinated team efforts
Better products Better sales At lower costs
Working Team Program Management
Reduced data chase effort Increased performance visibility
Reduced rework Increased project status visibility
Reduced status reporting effort Better partner coordination
Better process knowledge Better as-performed information
Work Together, Better
Copyright© ESI Group, 2007. All rights reserved. Innovation with Realistic Simulation