Collaborative Content Management Solution

1. Collaborative Content
Management
Collaborate : Discover : Grow
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2. THINGS TO COVER
Challenges
Drivers
AxonShare „Value Proposition‟
AxonShare Key Features & Benefits
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3. “We fight these day-in & day-out…….”
Challenges
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4. Status-quo
Before
Shared Drive
Shared Drive
• Productivity
• Compliance
• Collaboration
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5. The Shared Drive Syndrome
Can‟t find documents
• More than 40% professionals find gathering relevant
information a Challenge
• Workers spend up to 2 hrs a day searching for info
Can‟t find the Right Version
• 42% of workers Accidently use the Wrong Information at least Once
Per Week
Often Information is not Valuable
• More than 50% of the information they obtain has no value to them
Content from Multiple Sources
• More than 3 sources for information
Information is not Distributed in Time to be Useful
• 59% miss valuable information everyday to poor distribution
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6. Some other Challenges
How do we Collaborate effectively around documents and other digital
content?
How to Connect and Empower workers with right information?
How to quickly turn-around customer projects cost effectively?
Workers leave organization with critical information:
• How do we minimize corporate risks?
• How to quickly ramp-up substitute Consultants on the case?
Doc Library meets only fraction of Professional‟s knowledge management
needs. How to leverage firm‟s Collective Wisdom?
Different Functional Areas have different knowledge management needs.
How do we cater to their unique requirements?
How do we quickly Train New Joiners and make them productive fast?
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7. “We are doing just fine……why do we need to adopt Collaborative
Content Management solution”
Drivers
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8. Drivers
Geographic Diversification
• Multiple Offices – nationally & globally
Changing nature of Business
• Demands from customers to become „one stop shop‟
• Multi-culture integration – tie-ups with foreign firms / servicing of international clients
• Complex transactions – cross border mergers, acquisition, Intellectual Property matters
etc.
Regulatory Compliance
• Records Management to preserve, retrieve, and produce electronic data
• E-filing
Competition
• Blurring of line between „core‟ and „context‟ of business
• Global Playing Field
Changing Nature of Technology
• Collaboration, Social Networking, and Knowledge Management
• Direct impact on workers productivity
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9. All this necessitates a greater need for:
• Centralized Document Management
• To store and manage Digital information and other office
activities such as Emails.
• Document Collaboration
• A business document needs multiple inputs from workers with
different expertise, associates, and clients spread all over
• Ability to concurrently access and work together on the same
file
• Visible Conversations
• Make knowledgeable Interactions accessible to rest of the
organization and not just few individuals
• Harnessing & Sharing Knowledge
• Tools to capture and share knowledge such as Wikis, Blogs,
Forums, Smart Tags etc.
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10. “What is AxonShare?”
AxonShare Overview
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11. AxonShare
AxonShare is Collaborative Content
Management solution that connects
workforce with organizational content. Document
Management
Facilitates Collaborative creation,
organization, and search of all content.
Manages Content Lifecycle and Track Social
Changes. Networking AxonShare Collaboration
Helps organizations address the
challenge of Knowledge Sharing by
allowing users share:
• workspaces, Records
• documents, digital content, and Management
• collaboration applications
within a secure, unified environment
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12. AxonShare connects content with users
Before After
Shared Drive
Shared Drive
• Productivity Shared Smart Rules
• Compliance Web
• Collaboration Drive Based
Access
Interface Repository
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13. “Why should I Care?”
AxonShare ‘Value Proposition’
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14. Intersection of Content,
Collaboration & Social
Content
Collaboration Social
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15. AxonShare Value Proposition
Increased Cutting Costs Minimize Risks Firm
Productivity / (Better
Efficiency
• Efficient operational Reputation
processes Compliance /
• Less wasted time • Centralized storage Control) • Value-Add to
browsing & searching simplify backup and Customers;
administration • Compliance with
• Re-use of existing legislative &
Professional
content. • Quick Training Image; Helps in
regulatory
• No more wasted time • Reduction in paper requirements retaining /
finding latest versions files / stationary acquiring
costs; freeing up of • Better Document
• Easier and faster Security customers
sharing of valuable office space
• Detailed Auditing of • Attract best
information & all Activities
knowledge across consultants to
users, groups • No accidental / work in a
intentional deletion professional
• Least disruption when of data
employees leave environment
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16. “Show me how does it help me become more productive”
AxonShare ‘Key Features’
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17. Empower your Team to Do More
Create “collaborative workspaces (Sites)”
modeled around your Organization.
• Form Virtual Team of Workers on the fly
• Workers can share their work together on projects;
discuss revisions to content, in a secure organized
collaborative workspace.
• Workers could collaborate around documents with
teams regardless of their location
• Knowledge Sharing among Teams
• Wikis, Blogs, Shared Calendars, Discussion Forums
• Smart Tags
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18. Collaboration Workspace (Site) Dashboard
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19. Document Library within „Site‟
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20. Documents within Document Library
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21. Document Previewer with Metadata & Actions
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22. Assigning a document to Workflow
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23. Site wise Blogs
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24. Site wise Wiki
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25. Site wise Shared Calendar
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26. Site wise Forums
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27. Enhance Productivity
Personalized Dashboards to Track what is important & needs
attention
Activity Streams to provide chronological updates of Team
Members
Quick Categorization based on user generated „Smart Tags‟
Google like Search based on keywords, tags, metadata &
other parameters
Rule Engine to automate processes and execute Workflows
Integration with Microsoft Office & Outlook Email – Access
AxonShare without leaving Office Apps
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28. Personal Dashboard (Gateway to All My Work)
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29. Google like Search (This Site or All Sites)
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30. Tags based Search
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31. Rules & Actions
Rules are applied to a ‘Sites’ Rules are filtered based on
Rules make a Site ‘Smart’ conditions
Rules are triggered by an Event • All Items (no filter)
• Inbound - content arriving into • Items with a specific MIME
a Site Type (e.g. .pdf)
• Outbound – content leaving a
Site, moved, deleted
• Update – content being
modified
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32. Workflow assigned to specific user
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33. Integration with Outlook Email
Provides full access to AxonShare Sites
within the email clients such as Outlook,
Thunderbird
Any Email could be dragged and dropped
into AxonShare repository through email
client
Metadata information extracted from mails
automatically
Emails, and any attachments are then
searchable and available to AxonShare users
(subject to security & permission model)
Rules could be applied to Outlook and
AxonShare Sites for Auto Classification of
mails
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34. Integration with Outlook Email
Works with most email
clients with No Plug ins!
Plug-ins!
Open AxonShare
repository inside of Mail
Browse and Access
Content
Drag and Drop Email for Get Full Metadata
Retention (Template Controlled)
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35. MS Word Integration
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36. Invite Users through MS Word for Collaboration
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37. Manage document updates in multi-user
environment
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38. Manage (Compare/Revert) Versions
Compare Versions
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39. About InfoAxon
 India’s First Open Source Integration Company
 Established in 2001; Global presence with offices in UK & India
 InfoAxon architect, develop and support ‘enterprise solution stacks:’
leveraging
• Open Standards
• Open Source Frameworks,
• Agile & Iterative development
 Expertise in providing business solutions in key focus area of:
• Enterprise Content & Knowledge Management
• Web 2.0 & Social Networking
• Business Intelligence (BI) & Reporting
 Delivered high performance business solutions in domains such as Public Sector,
Banking, Telecom, Services, E-Business and Manufacturing.
 Growing Customer Base of 40+ Customers world wide
 70+ employees; Expansion to 100+ employees by end 2010
 Solutions Engineering Labs in Electronic City, Noida (India); others planned in India
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40. Facts
Software
Impact Customers
Development
5-6 platforms; More than 50 Leading London Social Housing
250,000 Housing aspirants in
custom applications in or Service
London use our services
around open source
UK‟s Second Largest Telecom
More than 200,000 Lines of 85,000 sales quotes; Annual Provider
original OSS Code Revenue GBP 300 million
Worlds Largest Human
Development Organization
More than 2000 man months of Largest Open Source ECM uses
Development InfoAxon Calendar Component
Leading Indian Banks
12,000 UN Solution Exchange
More than 100 separate Open
Members will use our Platform
Source Technology Integrations AIDS Development
to capture Knowledge
Organizations
Adopted and Developed in
30,000 AIDS community
almost all leading Open Source World 3rd largest Air Force
members will social network
Development Technologies
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41. Key Customer Showcase
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42. For more information about us, contact us at
sales@infoaxon.com
Check us Out at http://w w w .infoaxon.com
UK INDIA
InfoAxon Technologies UK Limited InfoAxon Technologies
Building A, Trinity Court Limited
Wokingham Road H-189, Sector 63, Noida 201
Bracknell, Berkshire RG42 1PL 309
United Kingdom India
Tel: +44 1344 668048 Tel : +91 120 4350040
Fax: +44 1344 668148 Fax : +91 120 4350079
DDI: +44 1344 668458
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