This document provides an overview manual for the Avalo AC Medication Cart. It describes the cart's features and components, user types and responsibilities, and pre-configured settings. It also provides instructions for using, accessing, securing and programming the cart using either a host software program or directly from the cart's keypad. The manual is divided into chapters covering the cart's overview, operation, host software programming, and on-cart programming.

1. Avalo AC Medication Carts
by ARTROMICK
System3
User’s Manual
Host Software Manual
Artromick International, Inc.
4800 Hilton Corporate Drive
Columbus OH 43232

2. Notice
January 2004
© Copyright 2004
ARTROMICK International, Inc.
ALL RIGHTS RESERVED. Published 2004.
Printed in the United States of America
WARNING: ANY UNAUTHORIZED DUPLICATION OF THIS DOCUMENTATION
SHALL BE AN INFRINGEMENT OF COPYRIGHT.
Trade Secret Notice
This documentation, the software it describes, and the information and know-how they con-
tain constitute the proprietary, confidential and valuable trade secret information of Artro-
mick International, Inc., its affiliated companies or its or their licensors, and may not be used
for any unauthorized purpose, or disclosed to others without the prior written permission of
the applicable Artromick International entity.
This documentation and the software which it describes are licensed either “AS IS” or with a
limited warranty, as set forth in the applicable license agreement. Other than any limited
warranties provided, NO OTHER WARRANTY IS EXPRESSED AND NONE SHALL BE
IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR
USE OR FOR A PARTICULAR PURPOSE. The applicable Artromick International entity
reserves the right to revise this publication from time to time and to make changes in the
content hereof without the obligation to notify any person or entity of such revisions or
changes.
Product names mentioned herein may be trademarks and/or registered trademarks of their
respective companies. Artromick and Avalo are registered trademarks of Artromick Interna-
tional, Inc.
Artromick International, Inc.
4800 Hilton Corporate Drive
Columbus OH 43232
phone: 800.848.6462
fax: 888.864.9937
www.artromick.com

3. i
Table of Contents 0
Chapter 1 Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Contents .................................................................. 1
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Introduction.............................................................. 2
Documentation Conventions ................................... 3
Cart Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Cart Features/Components ..................................... 4
Keypad Buttons and Functions ............................... 5
Connector Panel Parts and Functions..................... 7
Cart User Types and Responsibilities ..................... 8
Override Rights ....................................................... 8
Terms and Definitions ............................................. 9
Pre-Configured Settings ........................................ 11
Chapter 2 Using the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Contents ................................................................ 13
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Introduction............................................................ 14
Accessing the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Introduction............................................................ 15
Accessing with Access Code Only ........................ 16
Accessing with Access Card Only......................... 17
Accessing with Code and Access Card................. 18
Accessing Using a Key.......................................... 19
Problems Accessing the Cart ................................ 19
Testing and Charging the Battery . . . . . . . . . . . . . . . . . . . . . 22
Introduction............................................................ 22
Testing the battery................................................. 22
Charging the Battery ............................................. 23
Securing the Avalo AC Medication Cart . . . . . . . . . . . . . . . . 24
Introduction............................................................ 24
Securing the Cart with the Keypad........................ 24
Securing the Cart Manually ................................... 25
Using the AutoLock Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Introduction............................................................ 26
AutoLock Activity ................................................... 26
Relock Process ..................................................... 27
Using eNarc Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Introduction............................................................ 28
January 2004

4. ii
Automatic
Re-Lock ................................................................. 28
Alarms and Messages........................................... 28
eNarc Access Procedure....................................... 29
Using the Override Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Introduction............................................................ 30
Procedure.............................................................. 30
Using the Night Light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Turning the light on or off from the keypad............ 32
Setting an adjustable timer.................................... 32
Opening the Rear Access Panel Door . . . . . . . . . . . . . . . . . 33
Introduction............................................................ 33
Procedure.............................................................. 33
Chapter 3 Programming the Cart Using the Host Software . . . . . . . 35
Contents ................................................................ 35
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Introduction............................................................ 38
System Requirements ........................................... 38
Event, User, and Cart Setting Files ....................... 39
Read Cart and Write Cart Functionality................. 39
Arranging
Open Files ............................................................. 39
Installing the Host Software . . . . . . . . . . . . . . . . . . . . . . . . . 40
Procedure.............................................................. 40
Accessing the Host Software . . . . . . . . . . . . . . . . . . . . . . . . 42
Procedure.............................................................. 42
Connecting the Host Software to the Cart . . . . . . . . . . . . . . 43
Introduction............................................................ 43
Connection Stages ................................................ 43
Preparing Your Cart .............................................. 44
Connecting Your PC or Laptop to the Cart............ 46
Configuring COM Port Settings ............................. 47
Closing the Host Software Connection . . . . . . . . . . . . . . . . 49
Introduction............................................................ 49
Closing the Host Software Connection
Using the Cart ....................................................... 49
Closing the Host Software Connection
Using the Software ................................................ 50
Recalling Events Using Host Software . . . . . . . . . . . . . . . . . 51
Introduction............................................................ 51
Event Master List................................................... 51
Events Log File Defined ........................................ 51
January 2004

5. iii
Creating an Events Log File .................................. 53
Accessing the Events Log File .............................. 54
Updating an Events Log File ................................. 54
Sorting Events ....................................................... 55
Managing Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Introduction............................................................ 56
Managing User Access Codes .............................. 56
Creating a Cart Settings File . . . . . . . . . . . . . . . . . . . . . . . . . 58
Introduction............................................................ 58
Cart Settings File Defined ..................................... 58
Procedure.............................................................. 64
Accessing Cart Settings File . . . . . . . . . . . . . . . . . . . . . . . . . 66
Procedure.............................................................. 66
Reading Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Introduction............................................................ 67
Procedure.............................................................. 67
Writing Cart Settings to the Cart . . . . . . . . . . . . . . . . . . . . . . 68
Introduction............................................................ 68
Procedure.............................................................. 68
Modifying a Cart Settings File . . . . . . . . . . . . . . . . . . . . . . . . 69
Introduction............................................................ 69
Procedure.............................................................. 70
Managing Cart Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Introduction............................................................ 71
Managing General User Access............................ 71
Managing Specific User Access............................ 72
Managing Users on Multiple Carts ........................ 72
Creating a User File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Introduction............................................................ 73
User File Defined................................................... 73
Procedure.............................................................. 78
Accessing a User File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Procedure.............................................................. 79
Reading User Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Introduction............................................................ 80
Procedure.............................................................. 80
Writing Users to the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Introduction............................................................ 81
Procedure.............................................................. 81
Adding a Group of Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Introduction............................................................ 82
Add Group Dialog Box Settings Defined ............... 82
Procedure.............................................................. 84
January 2004

6. iv
Adding a New User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Introduction............................................................ 85
Add User Dialog Box Settings Defined.................. 85
Procedure.............................................................. 87
Modifying a User Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Introduction............................................................ 89
Modifying A User’s Access Settings...................... 89
Modifying a User’s eNarc Access Code Settings .. 91
Deleting a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Introduction............................................................ 93
Procedure.............................................................. 93
Chapter 4 Programming the Cart From the Cart . . . . . . . . . . . . . . . . 95
Contents ................................................................ 95
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Introduction............................................................ 96
Entering Programming Mode . . . . . . . . . . . . . . . . . . . . . . . . 97
Introduction............................................................ 97
Procedure.............................................................. 97
Recalling Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Introduction............................................................ 99
General Navigation................................................ 99
Event Master List................................................... 99
Procedure............................................................ 100
Managing Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Introduction.......................................................... 101
Managing Access Codes..................................... 101
General Navigation.............................................. 102
Modifying Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Introduction.......................................................... 103
Cart Settings Defined .......................................... 103
Procedure............................................................ 108
Managing Cart Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Introduction.......................................................... 119
Managing GENERAL User Access ..................... 119
Managing SPECIFIC User Access...................... 120
General Navigation.............................................. 120
Adding a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Introduction.......................................................... 121
User Access Settings Defined............................. 122
Procedure............................................................ 124
Modifying User Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Introduction.......................................................... 127
January 2004

7. v
Modifying A User’s Code Access Settings .......... 127
Modifying a User’s eNarc Access Code Settings 129
Deleting a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Introduction.......................................................... 131
Procedure............................................................ 131
Appendix A Event Master List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Event Codes........................................................ 133
Appendix B Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
General Tips........................................................ 137
Restarting Your Cart............................................ 137
Appendix C Setup Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Cart Settings........................................................ 139
Default User Sheet .............................................. 141
January 2004

8. vi
January 2004

9. -1
1
1
Overview
Contents About This Guide ............................................................................... 2
Introduction ....................................................................... 2
Documentation Conventions............................................. 3
Cart Overview ..................................................................................... 4
Cart Features/Components .............................................. 4
Keypad Buttons and Functions......................................... 5
Connector Panel Parts and Functions .............................. 7
Cart User Types and Responsibilities............................... 8
Override Rights................................................................. 8
Terms and Definitions....................................................... 9
Pre-Configured Settings ................................................... 11
January 2004

10. 2 About This Guide Overview
About This Guide
Introduction Your Artromick® Avalo AC Medication Cart features state-of-the-art engineering
that combines a flexible design with easy-to-use access and security features.
This guide describes how to program and use the cart.
This guide is divided into the following chapters/appendices:
Overview: This chapter applies to all users. It contains overview information
about the cart, its features, and the roles and responsibilities of its users. It
also describes type conventions used throughout the document and terms
you must understand to interact with the cart.
Using the Cart: This chapter applies to all users. The chapter describes
various access methods, how to test the cart’s battery, how to secure the cart,
and how to use the Override Code to restock the cart. This chapter also
describes how to use some of the cart’s optional features.
Programming the Cart Using the Host Software: This chapter applies to
cart administrators. The chapter describes how to use the Avalo Advantage
Cart Host software to recall events; to add, delete, and edit user access
profiles; and to edit the cart’s settings.
Programming the Cart From the Cart: This chapter applies to cart
administrators. The chapter describes how to use the cart to recall events; to
add, delete, and edit user access profiles; and to edit the cart’s settings.
Appendix A: Event Master List: This appendix applies to cart
administrators. The appendix provides a detailed description of event-related
codes that display on the cart’s liquid crystal display (LCD) or in the Cart Host
software with regard to the cart’s audit tracking system.
Appendix B: Troubleshooting: This appendix applies to users who perform
troubleshooting functions. The appendix provides tips on how to troubleshoot
basic cart issues.
Appendix C: Setup Guides: This appendix applies to cart administrators.
The appendix provides a list of cart and user settings, the default value for the
setting, setting options, and whether the setting can be changed using the
cart’s keypad.
(Continued on next page)
January 2004

11. Overview About This Guide 3
Documentation This document uses different type styles to indicate elements of the cart. The
Conventions following table describes the conventions.
Convention Description
BOLD FACE Indicates a message that displays in the cart’s
UPPERCASE LETTERS LCD.
Bold face type Bold type indicates:
A selection that you are instructed to
make or clear by pressing the appropriate
number or button on the cart’s key pad
A selection that you are instructed to
make or clear when you are working with
the Cart Host software
Italics Used for emphasis or to cross reference
topics that contain additional information.
January 2004

12. 4 Cart Overview Overview
Cart Overview
Cart Features/ The Avalo AC Medication Cart is equipped with standard and optional features.
Components
Standard features include:
AutoLock™ Timer: The AutoLock timer monitors cart activity and is
programmed to automatically secure the cart whenever the cart remains
motionless for a preconfigured relock time interval of 1 to 99 minutes.
Easy-to-Edit Settings and Controls: The cart’s display screen near the
keypad shows messages, date and time settings, and easy-to-follow user
instructions.
Event Recall Functionality: Authorized users can track cart activity,
including user access and relocking procedures.
Flexible Access Methods: Depending on your security needs, users access
the cart using an access code, an access card, an access code and an
access card, or a key.
Multiple User Access Roles: Users are assigned access based on job
function. Users with “Admin” access can program and use the cart; users with
“Normal” or “Key User” access can use the cart, but cannot program it.
Override Code Functionality: The Override Code is assigned to the cart and
provides authorized users with a special means of access that bypasses
alarms, timers, and relocking mechanisms. This function is typically used
while the cart is being restocked in the pharmacy.
Rechargable Battery: The rechargable, valve-regulated lead acid battery
typically supplies the cart with continuous power for approximately five days
or 1,000 lock/relock cycles.
Reset Button: The Reset button enables you to restart the cart by resetting it,
in the event that the cart is not functioning properly.
Optional features include:
Card Access Options: The card reader accessory provides primary or
secondary levels of access.
Cart Host Software: The Avalo Advantage Cart Host software package that
enables authorized users to easily program the cart and to retrieve event,
user profile, and cart settings.
eNarc™: Electronic Keyless Narcotic Storage (eNarc) provides code-based
access to secured narcotic drawers.
Night Light: The night light illuminates the cart’s work area to increase
visibility. The amount of time that the light stays on after the cart is secure is
adjustable.
January 2004

13. Overview Cart Overview 5
Keypad Buttons This section describes the parts and functions of the Avalo AC Medication Cart
and Functions keypad. The following diagram illustrates the keypad.
Button Name Function
Function/ESC This button is recommended for administrator
use only. It serves two purposes:
Function: Enables an administrator to
enter Programming mode, from which he
or she can program the cart or use the
cart’s audit tracking feature. This button
also enables a user with override rights to
enter Override mode.
ESC: Once an administrator is in
Programming mode, he or she can use
ESC to exit out of lists and subgroups.
Battery This button enables users to test the amount of
charge left in the cart’s battery.
Light This button turns the optional night light on or
off.
Secure This button secures the cart.
(eNarc) Initiates access to the optional Electronic
Keyless Narcotic Storage (eNarc) drawer(s).
(Continued on next page)
January 2004

14. 6 Cart Overview Overview
(Contd)
Button Name Function
Clear This button works like a backspace key on a
computer keyboard. This button also resets the
AutoLock timer.
Numbered Keypad The numbered keypad enables you to enter
access codes and to accept or change cart
settings.
Numbers also enable you to scroll when you
are working in Recall Events mode:
Use 5 and 8 on the keypad to scroll
forward or backward, respectively, through
the events in the subgroup one event at a
time.
Use 2 and 0 on the keypad to scroll
forward or backward through five events at
a time.
(Continued on next page)
January 2004

15. Overview Cart Overview 7
Connector Panel This section describes the parts and functions of the connector panel (AC
Parts and Systems Support Panel) located at the rear of the cart. The diagram in the table
Functions illustrates the connector panel.
Diagram Part Function
Cart Access Enables you to restart the cart by
Reset Button resetting it, in the event that the
cart is not functioning properly.
Charge Input The Charge Input is used to
attach the battery charger to the
cart.
Communication The Communication ports are
Ports 1 and 2 used for communication with
external devices.
Port 1: This port is
preconfigured for
communication with a
personal computer for Cart
Host software usage.
Port 2: This port can be
configured to communication
with other external devices.
12V Power This outlet can be used to power
Output external devices.
(Continued on next page)
January 2004

16. 8 Cart Overview Overview
Cart User Types Avalo AC Medication Cart users are assigned access privileges based on job
and function. User types include:
Responsibilities Admin: This user can perform all programming or event recall functions. This
user can access all areas of the cart and is responsible for adding new cart
users, modifying cart user profiles, and recalling events.
Normal: This user (typically a nurse) can access some or all areas of the cart
based on privileges the administrator assigns. In addition, the administrator
may authorize this user to change his or her own access codes. This user is
responsible for dispensing medication and then securing the cart.
Key User: Using a key, this user can access most areas of the cart.
Override Rights Administrators can assign override rights to each user type. Override rights grant
users the use of a special Override Code that is assigned to the cart. The
Override Code bypasses the cart’s alarms, timers, and relocking mechanisms and
is typically used while the cart is being restocked in the pharmacy.
Reference
For more information, see Using the Override Code on page 30.
(Continued on next page)
January 2004

17. Overview Cart Overview 9
Terms and This table describes general terms used in this document.
Definitions
Term Definition
Access Card An optional card-swipe feature that can be
used as an additional security requirement or
as the primary cart access method.
Access Code A four-digit personal identification number
(PIN) that provides cart access. This code can
be “General” (one access code per cart) or
“Specific” (one access code per authorized
user or group of users).
Cart Host software An optional software package that enables
authorized users to program the cart and to
retrieve events, user profiles, and cart settings
from the cart.
Cart Settings File A file that is used with the Cart Host software.
This file contains information about cart
settings.
LCD Liquid Crystal Display. The display screen near
the keypad that shows messages, date and
time settings, and user instructions.
Log File A file that is used with the Cart Host software.
This file contains information about events that
occurred on the cart. This file can be saved but
not modified.
Master Code A four-digit numeric code that enables an
authorized administrator to program the cart or
recall events.
(Continued on next page)
January 2004

18. 10 Cart Overview Overview
(Contd)
Term Definition
Narcotic Code A four-digit numeric code that must be entered
before an authorized user can open any of the
locked eNarc narcotics drawers. Available
settings are “General” (one eNarc code per
cart) or “Specific” (one eNarc code per
authorized user or group of users.) and the
following usage rules apply:
If the access code is set to “General,” the
Narcotics Code must be set to General
unless the cart is configured with the
access card accessory.
If the access code is set to “Specific,” the
Narcotics Code can be set to either
“General” or “Specific,” depending on your
needs.
Override Code A four-digit code assigned to the cart that
bypasses alarms, timers, and relocking
mechanisms. Typically, this function is used
while the cart is being restocked in the
pharmacy.
Programming Mode This mode enables an administrator to edit
user access, edit cart settings, or recall events.
Read Cart The Read Cart button displays in the Cart Host
software user interface on the user file, cart
settings file, or log file. This button enables an
administrator to retrieve events, user profiles,
and settings from the cart.
Recall Events A cart feature that enables an administrator to
track cart activity, including user access and
relocking activity.
User # A unique, four-digit number that identifies the
person using the cart. Unlike an access code,
a User # cannot be modified after it is
accepted.
User File A file that is used with the Cart Host software.
This file contains user profile information and
can be modified.
(Continued on next page)
January 2004

19. Overview Cart Overview 11
(Contd)
Term Definition
Write Cart The Write Cart button displays in the Cart Host
software user interface on the user file and the
cart settings file. This button enables an
administrator to apply settings changes that
were made while using the Cart Host software
to the cart.
Note
User access and cart settings are defined later in this document.
If you are using the Cart Host software to set up user access and cart
settings, see:
Cart Settings File Defined on page 58.
User File Defined on page 73.
If you are using the cart to set up user access and cart settings, see:
User Access Settings Defined on page 122.
Cart Settings Defined on page 103.
Pre-Configured The Avalo AC Medication Cart is designed to accommodate the various needs
Settings and responsibilities of the people who use it. When your cart was initially
purchased, Artromick programed it to include settings and user access profiles
according to your organization’s specific requests. After delivery, a cart
administrator can edit the cart’s settings and user access profiles as needed.
See Programming the Cart Using the Host Software on page 35 or Programming
the Cart From the Cart on page 95 for more information.
January 2004

20. 12 Cart Overview Overview
January 2004

21. -13
13
2
Using the Cart
Contents Overview ............................................................................................. 14
Introduction ....................................................................... 14
Accessing the Cart ............................................................................. 15
Introduction ....................................................................... 15
Accessing with Access Code Only ................................... 16
Accessing with Access Card Only .................................... 17
Accessing with Code and Access Card ............................ 18
Accessing Using a Key ..................................................... 19
Problems Accessing the Cart ........................................... 19
Testing and Charging the Battery .................................................... 22
Introduction ....................................................................... 22
Testing the battery ............................................................ 22
Charging the Battery......................................................... 23
Securing the Avalo AC Medication Cart .......................................... 24
Introduction ....................................................................... 24
Securing the Cart with the Keypad ................................... 24
Securing the Cart Manually .............................................. 25
Using the AutoLock Timer ................................................................ 26
Introduction ....................................................................... 26
AutoLock Activity .............................................................. 26
Relock Process................................................................. 27
Using eNarc Option ............................................................................ 28
Introduction ....................................................................... 28
Automatic
Re-Lock ............................................................................ 28
Alarms and Messages ...................................................... 28
eNarc Access Procedure .................................................. 29
Using the Override Code ................................................................... 30
Introduction ....................................................................... 30
Procedure ......................................................................... 30
Using the Night Light ......................................................................... 32
Turning the light on or off from the keypad ....................... 32
Setting an adjustable timer ............................................... 32
Opening the Rear Access Panel Door .............................................. 33
Introduction ....................................................................... 33
Procedure ......................................................................... 33
January 2004

22. 14 Overview Using the Cart
Overview
Introduction The procedures in this chapter explain the tasks associated with your everyday
use of the Avalo AC Medication Cart. This chapter contains the following topics:
Accessing the cart
Testing and charging the battery
Securing the cart
Using the AutoLock Timer
Using eNarc option
Using the Override Code
Using the Night Light
Opening the Rear Access Panel Door
(Continued on next page)
January 2004

23. Using the Cart Accessing the Cart 15
Accessing the Cart
Introduction The Avalo AC Medication Cart may be configured to use an access card as a
primary or secondary cart access method. At start-up, depending on your cart
configuration, you will access the cart in one or more of the following ways:
Access Method Description
Access Code Only Enter a pre-set user access code. For
procedural information, see Accessing with
Access Code Only on page 16.
Access Card Only Swipe your card. For procedural information,
see Accessing with Access Card Only on page
17.
Access Code and Access Enter a pre-set user access code and swipe
Card your card. For procedural information, see
Accessing with Code and Access Card on
page 18.
Key Manually unlock the cart using a key. For
procedural information, see Accessing Using a
Key on page 19.
Complete the appropriate procedure for your Avalo Advantage Medication Cart
configuration.
(Continued on next page)
January 2004

24. 16 Accessing the Cart Using the Cart
Accessing with Complete this procedure to access the cart when it is configured to allow access
Access Code with an access code only.
Only Note
In order to complete the procedure, you must have a valid four-digit access
code. If you do not have the necessary access code, contact your cart
administrator.
Step Action
1 Enter your four-digit access code.
Note
When you are entering your code, the Clear key works like a
backspace key on a keyboard. If you make a mistake while
entering your code, press Clear to delete the incorrect digit,
and enter the correct number.
System Response
As you type the code, the LCD displays asterisks for each
number. Also, if your KEY BEEP cart setting is set to ON,
you’ll hear a beep after each number that you press.
Note
The cart administrator sets the KEY BEEP cart setting. For
more information, see Modifying Cart Settings on page 103.
2 Did you enter the correct code?
If yes, the LCD displays the following messages:
HELLO!
The cart unlocks and starts the AutoLock timer. The LCD
displays the following message:
ACCESS ALLOWED
TIME DATE
If no, see Problems Accessing the Cart on page 19.
You can now use the cart.
For more information about the AutoLock Timer, see Using the AutoLock
Timer on page 26.
(Continued on next page)
January 2004

25. Using the Cart Accessing the Cart 17
Accessing with Complete this procedure to access the cart using an access card.
Access Card Note
Only In order to complete the procedure, you must have a programmed user
access card. If you do not have the necessary card, contact your cart
administrator.
Step Action
1 Press Clear.
System Response
The LCD displays the following message:
PLEASE SWIPE CARD
2 Swipe your user access card through the access card slot.
System Response
Is your access card valid?
If yes, the LCD displays the following welcome message:
HELLO! JANE DOE
The cart unlocks and starts the AutoLock timer. The LCD
displays the following message:
ACCESS ALLOWED
TIME DATE
If No, see Problems Accessing the Cart on page 19.
You can now use the cart.
For more information about the AutoLock Timer, see Using the AutoLock
Timer on page 26.
(Continued on next page)
January 2004

26. 18 Accessing the Cart Using the Cart
Accessing with Complete this procedure to access the cart using a code/card configuration.
Code and Note
Access Card In order to complete the procedure, you must have a valid four-digit access
code and a programmed user access card. If you do not have the
necessary access code and card, contact your cart administrator.
Step Action
1 Enter your four-digit access code.
Note
When you are entering your code, the Clear key works like a
backspace key on a keyboard. If you make a mistake while
entering your code, press Clear to delete the incorrect
number, and enter the correct number.
System Response
As you type the code, the LCD displays asterisks for each
number. Also, if your KEY BEEP cart setting is set to ON,
you’ll hear a beep after each number that you press.
2 Did you enter the correct code?
If yes, the LCD displays the following message:
PLEASE SWIPE CARD
Go to the next step.
If no, see Problems Accessing the Cart on page 19.
3 Swipe your user access card through the access card slot.
System Response
Is your access card valid?
If yes, the LCD displays the following welcome message:
HELLO! JANE DOE
The cart unlocks and starts the AutoLock timer. The LCD
displays the following message
ACCESS ALLOWED
TIME DATE
If no, see Problems Accessing the Cart on page 19.
You can now use the cart. For more information about the AutoLock Timer,
see Using the AutoLock Timer on page 26.
(Continued on next page)
January 2004

27. Using the Cart Accessing the Cart 19
Accessing Using Complete this procedure to access the cart using the key.
a Key Note
In order to complete the procedure, you must have the proper key to access
the cart. If you do not have a key, contact your cart administrator.
Step Action
1 Insert the key in the lock core.
2 Push the key in and turn the key to the right.
System Response
The lock core releases and the LCD displays the following
message:
KEY ACCESS ALLOWED
TIME DATE
You can now use the cart.
Problems For security purposes, the Avalo AC Medication Cart limits the time period
Accessing the in which you may attempt to enter the correct access code and valid access
Cart card.
When you exceed the time interval, the cart:
Reverts to idle mode
Secures the cart
(Continued on next page)
January 2004

28. 20 Accessing the Cart Using the Cart
The following table describes the process that starts when a user enters in invalid
access code or access card.
Stage Description
1 The first time you enter an incorrect code or swipe an invalid card,
the cart alarm beeps once.
System Response
The LCD displays the following message:
INCORRECT CODE
PLEASE RE-ENTER CODE
or
INVALID CARD
PLEASE RE-SWIPE CARD
2 After five seconds, if you do not enter any code or swipe a card, the
LCD display clears as the system reverts to idle mode. You or
another user may then make a second attempt.
3 At second attempt, if you enter a code or swipe the card and:
The code was correct or swiped card was valid, you can
continue with Step 1 in the appropriate procedure for your cart
configuration:
Accessing with Access Code Only on page 16.
Accessing with Code and Access Card on page 18.
Accessing with Access Card Only on page 17.
The code was incorrect code or the swiped card was invalid,
the cart’s alarm beeps twice.
System Response
The LCD displays the following message:
INCORRECT CODE
PLEASE RE-ENTER CODE
IF INCORRECT ALARM WILL SOUND
or
INVALID CARD
PLEASE RE-SWIPE CARD
IF INVALID ALARM WILL SOUND
(Continued on next page)
January 2004

29. Using the Cart Accessing the Cart 21
(Contd)
Stage Description
4 After five seconds, if you do not enter any code or swipe a card, the
LCD display clears as the system reverts to idle mode. You or
another user may then make a third attempt.
5 At the third attempt, if you enter a code or swipe the card and:
The code was correct or swiped card was valid, you can
continue with Step 1 in the appropriate procedure for your cart
configuration:
Accessing with Access Code Only on page 16.
Accessing with Code and Access Card on page 18.
Accessing with Access Card Only on page 17.
The code was incorrect code or the swiped card was invalid,
the LCD displays the following message and the cart alarm
beeps continuously for one minute or until you enter a correct
access code or swipe a valid card:
INCORRECT CODE
PLEASE RE-ENTER CODE
or
INVALID CARD
PLEASE RE-SWIPE CARD
6 At the fourth attempt, if you enter a code or swipe the card within
the one-minute beeping period and:
The code was correct or swiped card was valid, the alarm stops
and you can continue with Step 1 in the appropriate procedure
for your cart configuration:
Accessing with Access Code Only on page 16.
Accessing with Code and Access Card on page 18.
Accessing with Access Card Only on page 17.
The code was incorrect code or the swiped card was invalid,
the LCD re-displays the message in Stage 5 and resets the
one-minute alarm. The alarm continues beeping until one
minute transpires after your last incorrect attempt. After one
minute the cart reverts to idle mode.
January 2004

30. 22 Testing and Charging the Battery Using the Cart
Testing and Charging the Battery
Introduction Testing the Avalo AC Medication Cart’s battery is an easy way to ensure that you
have enough power to operate the cart.
Do not use the Avalo AC Medication Cart when the battery’s charge is low.
Typically, the battery supplies power to the keypad and relocking mechanism for
approximately five days or 1,000 lock/relock cycles (based on the standard Avalo
AC Power System). However, if the battery is low, the cart’s Intelligent Power
Management System may discontinue power to non-critical components, such as
the night light, to save power for critical components, such as eNarc drawer
operation. Power to non-critical components is restored after the battery begins to
recharge.
When the battery’s charge is depleted, the LCD displays a BATTERY NEEDS
RECHARGED SOON warning.
Testing the To test the battery, press BATTERY.
battery Note
If you press BATTERY while the battery is charging, the LCD displays a
BATTERY STATUS UNAVAILABLE message.
System Response
The LCD displays one of the following messages:
BATTERY CHARGE IS xx%: Indicates that the battery’s charge is
sufficient to operate the cart.
BATTERY NEEDS RECHARGED SOON!: The battery’s charge is below
a critical level. You must recharge the battery.
(Continued on next page)
January 2004

31. Using the Cart Testing and Charging the Battery 23
Charging the If the LCD displays a BATTERY NEEDS RECHARGED SOON message, you
Battery must recharge the battery.
To recharge the battery, connect the Recharger Unit into the CHARGE outlet. The
Charge outlet is located on the back of the Avalo AC Medication cart in the AC
Systems Support Panel.
Important
The battery charge and lock/relock information is based on the standard
Avalo AC Power System. If the battery’s charge is completely depleted, fully
recharging the unit may take three or more hours. However, to access the
cart’s functionality while the battery charges, connect the Recharger Unit to
the cart’s charge outlet and to a 110v wall outlet. Allow the battery to
recharge for approximately two minutes before you access the cart.
January 2004

32. 24 Securing the Avalo AC Medication Cart Using the Cart
Securing the Avalo AC Medication Cart
Introduction As a cart user, it is extremely important that you secure the Avalo AC Medication
cart after each use. When the cart is secured, its lock is retracted, the LCD is
blank, and users or unauthorized personnel cannot interact with the cart.
The cart is equipped with an AutoLock™ system that enables you to secure the
cart manually or by using the keypad. In addition, the cart’s Auto Secure setting
automatically secures the cart after a pre-defined length of time.
If you have the optional eNarc accessory and you try to secure the cart when an
eNarc drawer is open, the cart sounds an alarm.
Securing the Complete this procedure to secure the cart using the keypad.
Cart with the
Keypad Step Action
1 Close all drawers.
2 Press Secure.
Note
If an alarm sounds, verify that all eNarc drawers are closed
tightly.
System Response
The AutoLock system begins retracting the lock and the LCD
displays the following messages:
SECURING CART
followed by:
CART SECURED
(Continued on next page)
January 2004

33. Using the Cart Securing the Avalo AC Medication Cart 25
Securing the Complete this procedure to secure the cart manually.
Cart Manually
Step Action
1 Close all drawers.
2 Press the lock core into the cart until it engages.
System Response
The LCD displays the following messages:
CART SECURED
Followed by:
AUTO SECURE RESET
January 2004

34. 26 Using the AutoLock Timer Using the Cart
Using the AutoLock Timer
Introduction When your cart is not in use, it is in idle mode. Once you have unlocked the cart, it
automatically starts its AutoLock timer. The timer monitors cart activity and is
programmed to automatically secure the cart and revert to idle mode whenever
the cart remains motionless for a preconfigured relock time interval of 1 to 99
minutes.
The cart administrator sets the AutoLock time interval using the Auto Secure
setting. The default setting is five minutes.
Reference
See Modifying Cart Settings on page 103 for information on setting the
preconfigured relock time interval.
When the cart auto-secures, you must access the cart following the appropriate
cart access instructions for your configuration.
Reference
For more information, see Accessing the Cart on page 15.
AutoLock The cart has two functions related to the AutoLock timer:
Activity If the MTN DETECTOR cart setting is not set to OFF and the cart is moved,
the AutoLock timer resets and the LCD displays the following message for
five seconds:
CART MOVED - TIMER RESET
If the Clear key is pressed, the timer resets.
Note
The cart administrator sets the MTN DETECTOR cart setting. For more
information, see Modifying Cart Settings on page 103.
Each time the preset relock time interval elapses, the cart initiates the relock
process.
(Continued on next page)
January 2004

35. Using the Cart Using the AutoLock Timer 27
Relock Process The following table describes the relock process.
Stage Description
1 When the cart has been inactive for the configured relock time
interval, the cart beeps twice.
System Response
The LCD displays the following message:
CART WILL AUTO SECURE IN 10 SECONDS
Note
To reset the relock time interval, use or move the cart. In this case,
the LCD displays the following message:
ACCESS ALLOWED
TIME DATE
2 The LCD shows the 10-second countdown by changing the display
every two seconds.
System Response
The LCD displays the following messages accordingly:
CART WILL AUTO SECURE IN 8 SECONDS
CART WILL AUTO SECURE IN 6 SECONDS
And so forth.
3 When the countdown elapses, the cart relock alarm beeps four
times.
System Response
The LCD displays the following message.
CART IS AUTO SECURING
4 The cart locks (the lock core retracts).
System Response
The LCD displays the following message:
CART SECURED
5 The cart reverts to idle mode.
January 2004

36. 28 Using eNarc Option Using the Cart
Using eNarc Option
Introduction Electronic Keyless Narcotic Storage (eNarc) is an optional accessory that
provides secure, code-based access to specific narcotic drawers. Depending on
your cart, an administrator can assign a user a four-digit access code to narcotics
drawer 1, narcotics drawer 2, or both, as applicable.
Automatic When accessing a narcotics drawer, the cart enables you to have open access to
Re-Lock the drawer for four seconds before re-locking. When you open an eNarc narcotics
drawer, the cart displays the following message:
NARC DRAWER OPEN
Note
If you fail to open a drawer within four seconds of initiating access, the
drawer automatically re-locks itself.
Reference
See eNarc Access Procedure on page 29 for instructions for accessing
eNarc drawers.
Alarms and In the event of a narcotics drawer access error or an error in securing the cart,
Messages audible alarms sound and the LCD displays messages indicating the error. These
messages include:
Message Description
PLEASE CLOSE You attempted to secure the cart or the cart
NARCOTICS DRAWER attempted to auto-secure while the drawer was
open. .
SECURE DRAWER.CODE You attempted to access to the eNarc drawers
REQD FOR ACCESS without using a valid access code.
PLEASE CLOSE You repeatedly attempted to access the drawer
SECURE DRAWER without a valid access code. This message is
accompanied by a continuous audible warning.
(Continued on next page)
January 2004

37. Using the Cart Using eNarc Option 29
eNarc Access Complete this procedure to access the eNarc drawers.
Procedure
Step Action
1 Access the cart.
Reference
For step-by-step instructions, see Accessing the Cart on
page 15.
2 Press the eNarc key ( ) to initiate access.
System Response
The LCD displays the following message:
ENTER NARCOTIC DRAWER CODE
3 Enter your four-digit narcotics code.
Note
If you do not have a valid narcotics code, contact your
administrator.
4 Do one of the following:
If the LCD displays the following message:
NARCOTIC DRAWER PRESS 1 OR 2
Go to the next step.
If the eNarc drawer clicks and opens, go to step 6.
5 Enter the number of drawer to access.
System Response
The LCD displays the following message:
NARC ACCESS ALLOWED
6 After you are finished accessing the drawer contents, close the
narcotics drawer.
System Response
The LCD displays the following message:
NARCOTICS DRAWER IS SECURE
7 Secure the cart or continue with other tasks.
January 2004

38. 30 Using the Override Code Using the Cart
Using the Override Code
Introduction Administrators can assign override rights, which grant users the use of a special
Override Code assigned to the cart. The Override Code bypasses the cart’s
alarms, timers, and relocking mechanisms and is typically used while the cart is
being restocked in the pharmacy.
Procedure Complete the following procedure to use the Override Code.
Step Action
1 Access the cart.
Reference
For step-by-step instructions, see Accessing the Cart on
page 15.
2 Press Function.
System Response
The LCD displays the following message:
ENTER CART OVERRIDE MODE? 1-YES, 2-NO
Note
If override rights are not assigned, the LCD displays one of
the following messages:
CHANGE CODE
or
NO PERSONAL EDITING ALLOWED
3 Press 1 (YES).
System Response
The LCD displays the following message:
PLEASE ENTER OVERRIDE CODE
(Continued on next page)
January 2004

39. Using the Cart Using the Override Code 31
Step Action
4 Enter your Override Code.
System Response
The LCD displays the following message:
OVRRD. ACCESS ALLOWED
Note
If you do not have a valid override code, contact your administrator.
5 Restock the cart.
6 Close all drawers.
7 Secure the cart manually or press SECURE.
January 2004

40. 32 Using the Night Light Using the Cart
Using the Night Light
Turning the light To to turn the light on or off, press Light.
on or off from Note
the keypad If the cart’s battery charge is low, the cart’s night light may shut off to
conserve power. To resume power to the night light, recharge the battery.
For more information, see Charging the Battery on page 23.
Setting an In Programming Mode, an administrator can edit the cart’s light time interval
adjustable timer setting to automatically turn off after the cart is secure. The length of time is
adjustable from 01 minute to 99 minutes. The default time that the light stays on
after the cart is secure is 01 minute.
For procedural information, see Modifying Cart Settings on page 103.
January 2004

41. Using the Cart Opening the Rear Access Panel Door 33
Opening the Rear Access Panel Door
Introduction Depending on your cart’s configuration, you may need to open the rear access
panel door to access optional accessories, such as the internal trash bin.
Procedure Complete the following procedure to open the cart’s rear access panel door.
Step Action
1 Face the back of the cart and locate the round black button on the
right side panel, in the center area.
2 Push the button. A spring releases the button outward so that it
now works like a knob.
3 Turn the knob to the right. The door panel releases so that you can
pull it open.
January 2004

42. 34 Opening the Rear Access Panel Door Using the Cart
January 2004

43. -35
35
3
Programming the Cart
Using the Host Software
Contents Overview ............................................................................................. 38
Introduction ....................................................................... 38
System Requirements ...................................................... 38
Event, User, and Cart Setting Files .................................. 39
Read Cart and Write Cart Functionality ............................ 39
Arranging Open Files........................................................ 39
Installing the Host Software .............................................................. 40
Procedure ......................................................................... 40
Accessing the Host Software ............................................................ 42
Procedure ......................................................................... 42
Connecting the Host Software to the Cart ....................................... 43
Introduction ....................................................................... 43
Connection Stages ........................................................... 43
Preparing Your Cart.......................................................... 44
Connecting Your PC or Laptop to the Cart ....................... 46
Configuring COM Port Settings ........................................ 47
Closing the Host Software Connection ............................................ 49
Introduction ....................................................................... 49
Closing the Host Software Connection
Using the Cart................................................................... 49
Closing the Host Software Connection
Using the Software ........................................................... 50
Recalling Events Using Host Software ............................................ 51
Introduction ....................................................................... 51
Event Master List .............................................................. 51
Events Log File Defined ................................................... 51
Creating an Events Log File ............................................. 53
Accessing the Events Log File.......................................... 54
Updating an Events Log File ............................................ 54
Sorting Events .................................................................. 55
Managing Cart Settings ..................................................................... 56
Introduction ....................................................................... 56
Managing User Access Codes ......................................... 56
(Continued on next page)
January 2004

44. 36 Programming the Cart Using the Host Software
Creating a Cart Settings File ..............................................................58
Introduction....................................................................... 58
Cart Settings File Defined ................................................ 58
Procedure......................................................................... 64
Accessing Cart Settings File .............................................................66
Procedure......................................................................... 66
Reading Cart Settings ........................................................................67
Introduction....................................................................... 67
Procedure......................................................................... 67
Writing Cart Settings to the Cart .......................................................68
Introduction....................................................................... 68
Procedure......................................................................... 68
Modifying a Cart Settings File ...........................................................69
Introduction....................................................................... 69
Procedure......................................................................... 70
Managing Cart Users ..........................................................................71
Introduction....................................................................... 71
Managing General User Access....................................... 71
Managing Specific User Access....................................... 72
Managing Users on Multiple Carts ................................... 72
Creating a User File ............................................................................73
Introduction....................................................................... 73
User File Defined.............................................................. 73
Procedure......................................................................... 78
Accessing a User File .........................................................................79
Procedure......................................................................... 79
Reading User Information ..................................................................80
Introduction....................................................................... 80
Procedure......................................................................... 80
Writing Users to the Cart ...................................................................81
Introduction....................................................................... 81
Procedure......................................................................... 81
Adding a Group of Users ...................................................................82
Introduction....................................................................... 82
Add Group Dialog Box Settings Defined .......................... 82
Procedure......................................................................... 84
(Continued on next page)
January 2004

45. Programming the Cart Using the Host Software 37
Adding a New User .............................................................................85
Introduction....................................................................... 85
Add User Dialog Box Settings Defined............................. 85
Procedure......................................................................... 87
Modifying a User Profile .....................................................................89
Introduction....................................................................... 89
Modifying A User’s Access Settings................................. 89
Modifying a User’s eNarc Access Code Settings ............. 91
Deleting a User ....................................................................................93
Introduction....................................................................... 93
Procedure......................................................................... 93
January 2004

46. 38 Overview Programming the Cart Using the Host Software
Overview
Introduction Avalo Advantage Cart Host software enables administrators to read information
from the cart and to program the cart.
The benefits of using the Cart Host software include:
The ability to specify the names of users
Increased speed in performing tasks, such as adding users
After the software is installed and set up, administrators can connect to the cart to
retrieve user, cart setting, and event data. Administrators can also use the
software to modify, add, or delete users and cart settings and then apply (write)
any data changes to the cart.
Note
Although using the Cart Host software is the recommended method, you
can also program the cart from the cart. For more information, see
Programming the Cart From the Cart on page 95.
System In order to install and run the Cart Host software, your PC or laptop must be
Requirements equipped with the following minimum requirements:
Windows® 98, Windows NT® 4.0, Windows® 2000 SP3, or Windows® XP
Pentium or higher processor
VGA or higher resolution screen supported by Microsoft Corporation
32 MB of RAM
An open serial port (COM 1 to COM 8 are supported)
A mouse or other pointing device
(Continued on next page)
January 2004

47. Programming the Cart Using the Host Software Overview 39
Event, User, and The Cart Host software uses three types of files to manage the cart’s data. The
Cart Setting Files types of files are:
Event Log File: An event log file (*.log) is a read-only file that contains events
that occurred on the cart. The system’s Read Cart functionality retrieves
events from the cart and then populates the log file. The log file can include
approximately 4,000 events; the most recent event displays at the end of the
file. You can sort the order in which events display on the log file or print the
log file, depending on your needs.
User File: A user file (*.usr) contains user profile and access information. The
system’s Read Cart functionality retrieves user information from the cart; the
system’s Write Cart functionality enables you to apply changes that you make
in the file to the cart.
Cart Settings File: A cart settings file (*.crt) contains all of the settings on the
cart. The system’s Read Cart functionality retrieves cart setting information
from the cart; the system’s Write Cart functionality enables you to apply
changes that you make in the file to the cart.
Read Cart and The Cart Host software’s Read Cart functionality enables you to retrieve events,
Write Cart user profiles, and settings from the cart. You can save the data that you retrieve in
Functionality log files, user files, or cart setting files, which you can access using the Cart Host
software.
The Write Cart functionality enables you to apply changes that you make to a
user file or a cart settings file to the cart. The Write Cart functionality is not
applicable to log files, which are view-only lists of events that occurred on the cart.
Use of the Read Cart and Write Cart functionality enables you to view the cart’s
current data and to ensure that the data stored by the Cart Host software and the
data stored on the cart remain in sync.
Arranging The Cart Host software’s Cascade feature enables you to arrange open files in a
Open Files tiered order for easier viewing. To use the Cascade feature, select Cascade from
the Window menu.
January 2004

48. 40 Installing the Host Software Programming the Cart Using the Host Software
Installing the Host Software
Procedure Complete the following procedure to install the Cart Host software.
Note
Depending on the current version of your operating system, the Setup
wizard may prompt you to upgrade your software. Click Yes, and the Avalo
Advantage Cart Host software program performs this operation.
Step Action
1 Start Microsoft® Windows®.
2 Close all open applications.
3 Insert the Avalo Cart Host CD into your PC or laptop’s CD-ROM
drive.
4 On the Windows taskbar, click Start.
5 Click Run...
System Response
The Run dialog box displays.
6 Type the following: D:setup.exe
Note
If your CD-ROM is not located on the D drive, substitute the
appropriate drive letter.
(Continued on next page)
January 2004