1. Basic Project Management
Introduction and Overview of
Project Management
Prepared by:
Anthony Bowen, CTC, MPA,MPM,PME,CIPM
Course: CP785/MW22 --Session1 3/30/2010 1
2. Project Management Statistics
The U.S. spends $2.3 trillion on projects every
year, an amount equal to one‐quarter of the
nation's gross domestic product.
The world as a whole spends nearly $10 trillion of
its $40.7 trillion gross product on projects of all
kinds.
More than sixteen million people regard project
management as their profession.¹ Source PMI
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3. Project Management Job Market
The average compensation for project
management practitioners for U.S. practitioners
is $101,505 - PMI Project Management Salary
Survey-Fourth Edition
In fact, there is a growing shortage of project
talent as organizations have begun to recognize
that project managers can improve business
performance in any industry. According to a
study published in October 2008 by the
Anderson Economic Group, an average of 1.2
million project management positions will need
to be filled each year through 2016. (Source PMI)
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4. Why Project Management ?
Project Management is an in-demand skill set
and one of the fastest growing professional
disciplines in North America. Project
Management breaks down the chaos of an
overwhelming workload into manageable
elements - scope, time, cost, quality, human
resources, communication, risk,
procurement, and integration of projects.
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7. Project Management Institute (PMI)
Certification
Project Management Institute - www.pmi.org
◦ CAPM – Certified Associate in Project Management
High School Diploma & 23 Hours of PM Education
(everyone qualifies)
◦ PMP – Project Management Professional
Education: High School Diploma & 5 years Project
Management Experience + 35 hours Project
Management Education Certificate
OR
Bachelor’s Degree / global equivalent & 3 Years
Project management Experience + 35 hours Project
Management Education (QC)
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8. What do CAPM /PMP candidates do?
CAPM Candidates are responsible for
individual project tasks in their
area of expertise (e.g., finance,
marketing, legal, customer care,
market research, fulfillment,
processing). The responsibility does
not need to be industry specific, but
must be relevant across many
functional areas and industries.
PMP - Candidates are responsible for
all aspects of individual projects
for the life of the project.
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9. American Academy of Project
Management (AAPM)
Certifications with American Academy of Project Management (AAPM)
◦ www.aapm.info (MPM,CIPM,PME)
◦ MPM - Master Project Manager - The MPM ™ is the world's premier
graduate masters certification for project managers. This credential is for
college educated professionals who manage teams, departments, and
employees. This designation is a project management certification
designed for senior project managers and project directors. This is the
Graduate Gold Standard of Project Management.
PME - Project Management E-Business - International Charter Certification
involves many specialized skills including: management, leadership,
international law, marketing/SEO, ecommerce and IT concepts.
CIPM - Certified International Project Manager - The Original International
Charter Designation is designed for project managers and project leaders.
This is the International Project Managers Credential and requires multi-
national knowledge, training and skill sets
(source) http://www.certifiedprojectmanager.org
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10. Requirements for AAPM
If you have 3 years of Project Management
Experience and PM Training, you may apply for
MPM™ Master Project Manager, CIPM ™ Certified
International Project Manager ™ or PME ™ Project
Manager E-Business ™ Board Certification. If you
have a masters degree or qualified Project
Management training or experience, you can
apply for an exam executive waiver
A 4 year Degree and 3 years PM Experience
A Masters Degree and 1 year PM Experience
◦ & Graduate from an AAPM Approved Certificate Program
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12. Queens College a PMI approved
program for Project Management
Queens College is an approved provider
program for Project Management Certification
by PMI.
https://www.pmi.org/CCRS/ProviderDetails.aspx
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16. What is a Project ?
A PROJECT is a complex series of non-routine
tasks directed to meet a specific one-time goal.
The PROJECT MANAGER works to balance project
scope, the time available to carry out the project,
and the budget available for the project.
A Temporary Endeavor Undertaken to Deliver a
unique Product or Service. Such as:
◦ Booking Engine
◦ Website
◦ Database System
◦ Write a Book
◦ Build a bridge
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22. Attributes of a Project
•Unique Purpose
•Temporary
•Require Resources From Various Areas
•Has a Primary Sponsor and/or Customer
•Involves Uncertainty
Never been done before
Must contain a well-defined purpose
Because each project is unique, creates
uncertainty and risk
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27. Features of Project & Process
Novel: has not been done before, not in exactly the same way.
May be managed across divisions or directorates.
Some key risks involved are not well understood.
Value to the organization is by delivering the project on time and on budget.
• PROJECT Projects, in their purest form, create entirely new processes. Creating a new process
necessarily involves doing new things.
Repeated continually: has been done before, will be done again.
Managed by a single division or department.
Most risks involved are well understood.
Value to the organization is created by continuous improvement of the process.
• PROCESS Procedures that get repeated frequently are usually refined through experience to the point
where they are unlikely to fail catastrophically.
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31. Why Project fail?
One of the main reasons why projects fail is
that they were not identified as being projects
and so were not managed as projects.
Understanding what projects are and knowing
their features and how they differ from
processes can help to reduce the amount of
waste and risk in your organization.
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34. What is Project Management ?
Project management is "The application of
knowledge, skills, tools, and techniques to
project activities in order to meet project
requirements"²
Project Management involves a series of
activities - and a logical path to success.
Source - ²PMI
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46. Project Management Simplified
Project Management is the discipline of
organizing and managing resources (i.e.
human, financial & material) in such a way
that a project is completed within defined
scope, quality, time and cost constraints.
◦ The first challenge of project management is to
make sure that a project is delivered within defined
constraints.
◦ The second, more ambitious, challenge is the
optimized allocation and integration of inputs
needed to meet pre-defined objectives.
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47. PM Tools and Techniques
Include:
•Project Charter
•Scope Statement
•The Work Plan
•Gantt Charts
•Network Diagrams
•Critical Path Analysis
•Cost Estimates
•Earned Value Management
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49. Project Management Foundation
Include:
◦ Core Knowledge Areas
◦ Core Processes
◦ Facilitating Processes
◦ Life Cycle Processes
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50. Project Manager
The project manager is focused on making
their project succeed; delivering the project is
all, and if the project does not deliver the
project then they have failed.
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54. The Triple Constraint
Every Project is Constrained in Different Ways
◦ Scope Goals:
What is the Project Trying to Accomplish?
◦ Time Goals:
How Long Should it Take to Complete?
◦ Cost Goals:
What Should it Cost?
It is the Project Manager's Duty to Balance Th
ese Three Often Competing Goals
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55. Project Budget, Schedule, & Scope
Budget • Budget
Cost / •People
Resources •Equipment
•Material
Triple Scope Mgmt. Goals & Objectives
The work required to
Constraint complete them.
• The Timing of Sequence of Tasks
•Task
Schedule
•Task Dependencies
•Duration
•Constraints
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59. Project Stakeholders
Stakeholders Are the People Involved in or Aff
ected By Project Activities
Stakeholders Include
◦ The Project Sponsor and Project Team
◦ Support Staff
◦ Customers
◦ Users
◦ Suppliers
◦ Opponents to the Project
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71. PLC Initiation Phase
Initiation - Define the Project
◦ The Initiating stage of project management includes
examining the strategic fit for a proposed project. Before
beginning a new project, an organization must determine
that the project fits in with its strategic goals.
Understanding the organization’s goals can help executives
identify certain proposed projects focusing on mission-
critical activities as high-priority, and other projects
peripheral to organization goals as lower priority. During
the Initiating stage, an executive sponsor should be
identified. A high-level evaluation of the project’s business
case should be developed, along with project limitations
and technical and financial requirements. A project
manager should be identified and a placeholder project
plan set up in Microsoft Office Project 2003, Microsoft
Project 2002, or Microsoft Project 2000.
Source: MS Project Quick Reference Guide
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72. Project Initiation
Link a Project to An Underlying Business Need
Analyze and Understand the Stakeholders
Build the Business Case
Identify Constraints
Document Assumptions
Develop a Preliminary Scope Statement
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74. PLC – Planning Phase
Planning – Create the Plan & Assign Resources
◦ The Planning stage devises a workable scheme to
accomplish the project’s intended goals and
outcomes. In the Planning stage, you identify the
project’s milestones, deliverables, and tasks. This
plan can be your work breakdown structure (WBS).
You develop and refine the schedule, and identify
the resources needed to implement the project.
Source: MS Project Quick Reference Guide
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76. Project Planning
The Activities:
•Develop a Work Breakdown Structure (WBS)
•Estimate Resource Requirements
◦ Personnel
◦ Time Line
◦ Budget
•Determine the Milestones
•Develop the Work‐plan
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78. PLC – Execution Phase
Execution - Update and keep track
Controlling – Communicate & Report
◦ The Executing/Controlling stage coordinates people
and other resources to carry out the plan as defined
in the project plan. The deliverables in this stage
focus on managing change, entering schedule
updates, tracking progress, and communicating
project information. Each team member performs
defined tasks within the project scope, ensuring
their contribution to the project’s success.
Source: MS Project Quick Reference Guide
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80. Project Execution
The Interrelationships
◦ Planning
◦ Execution
◦ Control
The Constraints
◦ Scope
◦ Schedule
◦ Cost
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81. Project Control
Monitoring and Control
◦ The Work
◦ The Time
◦ The Budget
◦ The Deliverables
◦ The Communications
◦ The Quality
◦ The Completion
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83. PLC – Closing Phase
Closing – close out the project
◦ The Closing stage includes final details for
completing a project. Resolve any final project
details, and obtain customer acceptance of final
deliverables. Conduct a Lessons Learned session,
recording information about areas for improvement
and best practices. Make any final updates to the
project plan. Finally, archive the project plan
according to your organization’s project data
archival guidelines.
Source: MS Project Quick Reference Guide
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85. Project Closure
Gain Acceptance for Deliverables
Implement the Transition Plan
Assess the Lessons Learned
Archive Information
Close out the Team
Conclude the Project
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87. Project Management Recap!
Projects are the means to bring about change faster than it would
happen otherwise; projects accelerate change to beyond the rate at
which the organization naturally evolves and changes.
Projects have a definite start and end point. (This contrasts with
processes, which continue in a cycle.) Once a project reaches its
objective, it finishes.
Projects have high risk. This is an outcome of accelerated change.
Projects are about doing something new. Consequently, projects have to
develop new approaches and means of doing things.
Projects come in all sizes and every variety of difficulty. Some can be
planned, managed and executed all by the same person working part
time. Others require tens of thousands of people working on many sites
doing many different things.
All of them share some common features and will benefit from some
parts of the body of knowledge that has built up around project
management in general, but which parts of the body of knowledge
should be applied will vary according to the specifics of the project.
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88. Advantages of Project Management
Better Control of Resources
Improved Customer Relations
Shorter Development Times
Lower Costs
Higher Quality and Increased Reliability
Higher Profit Margins
Improved Productivity
Better Internal Coordination
Higher Worker Morale
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89. Next Session: Introduction
The nine knowledge areas of project management
are:
Project Integration Management.
Project Scope Management.
Project Time Management.
Project Cost Management.
Project Quality Management.
Project Human Resource Management.
Project Communication Management.
Project Risk Management.
Project Procurement Management.
Source : PMI Handbook
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