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Job opening for Events Project Manager
Beta-i - Associação para a Promoção da Inovação e Empreendedorismo


Is this you?

    ●   Are you passionate about entrepreneurship, startups, conferences?
    ●   Do you have a background in economics, management, marketing or engineering?
    ●   Are you methodical, self-driven, independent?
    ●   Do you have experience in organizing events?
    ●   Are you confident in managing people?
    ●   Do you have commercial skills to sell sponsorships and close deals?
    ●   Are you pro-active, collaborative, doer, positive thinker, and a change maker?

If so, then Beta-i wants you!



About the Beta-i Association (http://beta-i.pt)

Beta-i Association is a non-profit organization focused on the promotion of entrepreneurship
and innovation. We’re an independent, grassroots, collaborative, informal and passionate
organization made of multidisciplinary and dynamic associates. Our aim is to contribute to a
stronger culture and entrepreneurial ecosystem and to help startups grow and succeed. We
base our activity in two main areas: events and acceleration programs. We’re responsible for
events like Beta-Talk, TEDxEdges, Silicon Valley comes to Lisbon and SandBox Global Summit,
and for accelerations programs like, Startup Weekend, Beta-Start (http://beta-start.com).
We’re supported by various other organizations, and partner with a vast network of associates
and volunteers.




Position Summary

The Events Project Manager (EPM) is responsible for coordinating the production & operations
of all main Beta-i events. The EPM will report to the Boar of Beta-i and to the chair of each
event, in articulation with the strategic task force and team of volunteers. The main event are
Beta-Talk, TEDxEdges and Silicon Valley comes to Lisbon, but will also give support to minor
events related to Beta-i acceleration programs like Startup Weekend, Beta-Start and
MassChallenge Europe.
Position responsibilities

    1. Coordinate the event production of TEDxEdges 2012 and Silicon Valley comes to
        Lisbon 2012, including the coordination of the team of volunteers and facilitation of
        strategic task force meetings
    2. Report to Beta-i Board to the Chair of each Event Strategic Task Force
    3. Coordinate relations with all subcontractors and (in-kind) Sponsors & Partners
    4. Attend and follow up on potential fundraising and partnership meetings
    5. Coordinate all relevant Event areas like: communication & media, IT, websites,
        curation
    6. Support curators activities, by propose and following up on proposed speakers,
        trainers, mentors
    7. Secure proper budgeting and financial control of all events, support and articulate with
        Beta-i CFO
    8. Support the production of MassChallenge Europe events.
    9. Coordinate volunteer groups to help organize events successfully
    10. Prepare and participate in meetings with prospective and clients/ sponsors of events.
    11. Track and analyze international Beta-i media exposure, including development of a
        web/print clips archive.
    12. Assist in the development of systems to manage incoming data, including user stories,
        supporting quotes, and best practices.
    13. Update and improve the Beta-i (and its events) stakeholders database and web sites.
    14. Create/ Update the Beta-i database, including our press and staff pages as well as
        other major changes to the public relations.
    15. Research prospective media or speaking opportunities.
    16. Respond to public inquiries as required; possibly interface with journalists and media.
    17. Create draft press releases, community announcements, blog posts.
    18. Support creative services contractors as needed.
    19. Create support resources and seminars that help Beta-i build core skills including
        volunteer recruiting, event organizing, fund-raising, communications, financial
        management and governance
    20. Support Beta-i to plan the activities, and respective business plan.
Required Qualifications

   ●    Graduated from university, from economics, management, marketing, engineering
        fields with some professional experience.
   ●    Familiar with international world class events around innovation, creativity,
        technology and entrepreneurship, like TED, and TEDx concept and willing to learn
        everything about those kind of conferences.
   ●    Exceptional verbal and written communication skills and interpersonal skills are a
        must.
   ●    Experience working with or as part of large volunteer communities is a major plus,
        where most members will be working online.
   ●    Experience editing with or using wiki-based or web2.0 collaborative software, or
        strong willingness to learn.
   ●    Ideal candidate would have experience developing partnerships between not-for-
        profit organizations in a global context
   ●    Comfort with a wide variety of communications tools is a must: for example, mailing
        lists, instant messaging, facebook and twitter.
   ●    Interest in Beta-i and its entrepreneurship spirit spreading mission.
   ●    Strong computer skills (Microsoft Office, Web applications, experience with design
        software like Adobe Illustrator is a plus).
   ●    Must be able to work well with people with a very wide diversity of demographic and
        cultural characteristics.
   ●    Must flourish in an environment that is highly transparent and collaborative and
        sometimes ambiguous.
   ●    Ability to commute to Beta-i offices in downtown Lisboa all working days of week.
   ●    Pluses: project management experience (e.g. you have organized events, conferences,
        etc), basic knowledge of marketing and design.


 Code: BETA-I E01/2012

 Salary: Fixed salary + productivity bonus + transportation and meals daily allowance.

 Type: Full -Time Job.

 Availability: from March, 2012.
Candidate characteristics

    ●     High energy for, drive and commitment to the mission: Deeply believes in the value of
          Beta-i and its projects and exudes enthusiasm for the mission and can powerfully
          embody and communicate the mission.
    ●     Intellectual curiosity and flexibility: Enjoy tackling difficult, ambiguous problems and
          able to incorporate new knowledge into how one approaches situations and generates
          solutions; loves learning from others and expanding intellectual horizons
    ●     Open and transparent: Comfortable working in a highly transparent fashion, open to
          input and feedback, proactive candid communicator who wants people to know what
          she/he is doing and isn't afraid to bring others in when things are off-track or when
          you need help
    ●     Organizational builder: Essential that the leader see her/himself as a “servant leader”
          supporting the growth and health of the Beta-i association and its community; able to
          get things done through quality of interaction and persuasion rather than through
          hierarchical power
    ●     Effective organizer: Creates a range of opportunities/ approaches/ events that bring
          people together to strengthen the Beta-i events; willing to experiment with new ideas
    ●     Data-driven: Is on top of the data about the events and their activities; subjects her/his
          own approaches and activities as well as those of the team to rigorous analysis; willing
          to stop doing things that prove to be ineffective based on the data
    ●     Willing to travel: Periodic travel to engage Beta-i projects and attend national
          conferences; (3-6 national/international trips per year)



 Reports to:

 President of the Beta-i Association (1), and to the Project Leader / Chair of each Event (2).

 Location:

 Rua da Prata, 80

 1100-420 Lisboa, Portugal


 Apply:

 Please send a CV and cover letter to André Marquet: andre.marquet@beta-i.pt, before March
 1st, 2012. Please put the position title (Events Project Manager) in your subject line.
 Applications that do not include a cover letter will not be considered. Due to the volume of
 applications we receive, we regret that only those selected for an interview will be contacted.

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Job Opening for Events Project Manager for Beta-i

  • 1. Job opening for Events Project Manager Beta-i - Associação para a Promoção da Inovação e Empreendedorismo Is this you? ● Are you passionate about entrepreneurship, startups, conferences? ● Do you have a background in economics, management, marketing or engineering? ● Are you methodical, self-driven, independent? ● Do you have experience in organizing events? ● Are you confident in managing people? ● Do you have commercial skills to sell sponsorships and close deals? ● Are you pro-active, collaborative, doer, positive thinker, and a change maker? If so, then Beta-i wants you! About the Beta-i Association (http://beta-i.pt) Beta-i Association is a non-profit organization focused on the promotion of entrepreneurship and innovation. We’re an independent, grassroots, collaborative, informal and passionate organization made of multidisciplinary and dynamic associates. Our aim is to contribute to a stronger culture and entrepreneurial ecosystem and to help startups grow and succeed. We base our activity in two main areas: events and acceleration programs. We’re responsible for events like Beta-Talk, TEDxEdges, Silicon Valley comes to Lisbon and SandBox Global Summit, and for accelerations programs like, Startup Weekend, Beta-Start (http://beta-start.com). We’re supported by various other organizations, and partner with a vast network of associates and volunteers. Position Summary The Events Project Manager (EPM) is responsible for coordinating the production & operations of all main Beta-i events. The EPM will report to the Boar of Beta-i and to the chair of each event, in articulation with the strategic task force and team of volunteers. The main event are Beta-Talk, TEDxEdges and Silicon Valley comes to Lisbon, but will also give support to minor events related to Beta-i acceleration programs like Startup Weekend, Beta-Start and MassChallenge Europe.
  • 2. Position responsibilities 1. Coordinate the event production of TEDxEdges 2012 and Silicon Valley comes to Lisbon 2012, including the coordination of the team of volunteers and facilitation of strategic task force meetings 2. Report to Beta-i Board to the Chair of each Event Strategic Task Force 3. Coordinate relations with all subcontractors and (in-kind) Sponsors & Partners 4. Attend and follow up on potential fundraising and partnership meetings 5. Coordinate all relevant Event areas like: communication & media, IT, websites, curation 6. Support curators activities, by propose and following up on proposed speakers, trainers, mentors 7. Secure proper budgeting and financial control of all events, support and articulate with Beta-i CFO 8. Support the production of MassChallenge Europe events. 9. Coordinate volunteer groups to help organize events successfully 10. Prepare and participate in meetings with prospective and clients/ sponsors of events. 11. Track and analyze international Beta-i media exposure, including development of a web/print clips archive. 12. Assist in the development of systems to manage incoming data, including user stories, supporting quotes, and best practices. 13. Update and improve the Beta-i (and its events) stakeholders database and web sites. 14. Create/ Update the Beta-i database, including our press and staff pages as well as other major changes to the public relations. 15. Research prospective media or speaking opportunities. 16. Respond to public inquiries as required; possibly interface with journalists and media. 17. Create draft press releases, community announcements, blog posts. 18. Support creative services contractors as needed. 19. Create support resources and seminars that help Beta-i build core skills including volunteer recruiting, event organizing, fund-raising, communications, financial management and governance 20. Support Beta-i to plan the activities, and respective business plan.
  • 3. Required Qualifications ● Graduated from university, from economics, management, marketing, engineering fields with some professional experience. ● Familiar with international world class events around innovation, creativity, technology and entrepreneurship, like TED, and TEDx concept and willing to learn everything about those kind of conferences. ● Exceptional verbal and written communication skills and interpersonal skills are a must. ● Experience working with or as part of large volunteer communities is a major plus, where most members will be working online. ● Experience editing with or using wiki-based or web2.0 collaborative software, or strong willingness to learn. ● Ideal candidate would have experience developing partnerships between not-for- profit organizations in a global context ● Comfort with a wide variety of communications tools is a must: for example, mailing lists, instant messaging, facebook and twitter. ● Interest in Beta-i and its entrepreneurship spirit spreading mission. ● Strong computer skills (Microsoft Office, Web applications, experience with design software like Adobe Illustrator is a plus). ● Must be able to work well with people with a very wide diversity of demographic and cultural characteristics. ● Must flourish in an environment that is highly transparent and collaborative and sometimes ambiguous. ● Ability to commute to Beta-i offices in downtown Lisboa all working days of week. ● Pluses: project management experience (e.g. you have organized events, conferences, etc), basic knowledge of marketing and design. Code: BETA-I E01/2012 Salary: Fixed salary + productivity bonus + transportation and meals daily allowance. Type: Full -Time Job. Availability: from March, 2012.
  • 4. Candidate characteristics ● High energy for, drive and commitment to the mission: Deeply believes in the value of Beta-i and its projects and exudes enthusiasm for the mission and can powerfully embody and communicate the mission. ● Intellectual curiosity and flexibility: Enjoy tackling difficult, ambiguous problems and able to incorporate new knowledge into how one approaches situations and generates solutions; loves learning from others and expanding intellectual horizons ● Open and transparent: Comfortable working in a highly transparent fashion, open to input and feedback, proactive candid communicator who wants people to know what she/he is doing and isn't afraid to bring others in when things are off-track or when you need help ● Organizational builder: Essential that the leader see her/himself as a “servant leader” supporting the growth and health of the Beta-i association and its community; able to get things done through quality of interaction and persuasion rather than through hierarchical power ● Effective organizer: Creates a range of opportunities/ approaches/ events that bring people together to strengthen the Beta-i events; willing to experiment with new ideas ● Data-driven: Is on top of the data about the events and their activities; subjects her/his own approaches and activities as well as those of the team to rigorous analysis; willing to stop doing things that prove to be ineffective based on the data ● Willing to travel: Periodic travel to engage Beta-i projects and attend national conferences; (3-6 national/international trips per year) Reports to: President of the Beta-i Association (1), and to the Project Leader / Chair of each Event (2). Location: Rua da Prata, 80 1100-420 Lisboa, Portugal Apply: Please send a CV and cover letter to André Marquet: andre.marquet@beta-i.pt, before March 1st, 2012. Please put the position title (Events Project Manager) in your subject line. Applications that do not include a cover letter will not be considered. Due to the volume of applications we receive, we regret that only those selected for an interview will be contacted.