1. 1
Program Renewal Form
Faculty-Led Study Abroad Programs
Instructions and Timeline:
 This form is used for previously approved study abroad programs where a complete
proposal was prepared and submitted within the last 3 years by the current lead faculty
director and is on file with the Study Abroad Office.
 This form should be submitted as per the schedule below. This allows adequate time to get
program approval and also arrange logistics, market the program, accept applications, and
prepare the group for departure.
o Fall Semester Semester/Embedded Programs: 9 months prior to departure
(January 15 of the same year)
o Spring Semester/Embedded Programs: 9 months prior to departure (May 15 of the
previous year)
o Summer/Maymester: 12 months prior to departure (May 15 of the previous year)
 Faculty members are advised not to market their program to students or accept students to
participate until their program has been approved.
 Both the academics and program logistics (including safety and security of students and
faculty who participate in Clemson University study abroad programs) are extremely
important. Therefore, all undergraduate and graduate programs sponsored by Clemson
University must be reviewed and approved by the Academic Department, the Study Abroad
Office and the International Programs Coordination Committee (IPCC).
 The Program Approval Form is submitted to the academic department for review and
approval and then submitted electronically to the Director for Study Abroad (Uttiyo
Raychaudhuri at uttiyo@clemson.edu). It will then be sent to the Clemson University
International Programs Coordination Committee (IPCC) for review. Upon approval by the
IPCC, the faculty member may begin arranging the program logistics and advertising to
students in collaboration with the Study Abroad Office.
Due with Application Due 6 months before departure Due 3 months before departure
- Completed and signed Faculty
Led Program Renewal Application
with Department Chair approval
-Program evaluations, operational
assessments, and incident reports
from previous year attached
- Signed Faculty Expectations form
- Complete program budget
- Course syllabi updated and
accurate for renewed program
- Complete, detailed itinerary
including academic schedule and
contact hours
-Complete Risk Management
Details
-Relevant proposals and
statements from third-party
partners
-Orientation materials (two weeks
before orientation date)
Current deadlines are also posted on the Study Abroad website: www.clemson.edu/studyabroad

2. 2
Program Information:
Program Faculty Leaders: _______________________________________________________________
_______________________________________________
______________________________________________
_______________________________________________
Student Assistants: ______________________________________________________________________
_____________________________________________________
Other Staff: _______________________________________________________________________________
___________________________________________________________
Department: ______________________________________________________________________________
Phone (U.S.): ______________________________________________________________________
Email: _____________________________________________________________________________
Program Name: ___________________________________________________________________________
Program Location (city/country): ________________________________________________________
__________________________________________
__________________________________________
__________________________________________
Program Dates: ____________________________________________________________________________
Tentative Program Costs: __________________________________________________________________
Courses and credits offered: _______________________________________________________________
_______________________________________________
_______________________________________________
_______________________________________________
Pre-requisites: ____________________________________________________________________________________
__________________________________________________________

3. 3
Program Modifications
Please indicate the areas in which a change from the original proposal is proposed.
Location: ___ yes ___ no
Courses or course descriptions: ___ yes ___ no
Faculty: ___ yes ___ no
Assistants: ___ yes ___ no
Housing: ___ yes ___ no
Excursions: ___ yes ___ no
Other (please be specific): ___ yes ___ no
Describe in detail the specified changes and the reasons for the change (attach additional sheets if
required):

4. 4
Program Renewal Form
Faculty-Led Study Abroad Programs
Department Chair Approval
Recommendation for: __________________________________________________________ (Faculty Member)
___________________________________________
___________________________________________
The faculty member is applying to repeat a study abroad program that has been previously
approved.
I have reviewed the application and all supporting documents and the proposed program meets
departmental academic expectations.
Please sign below:
Academic Department Chair Department Date
Study Abroad Office, Director Date
The contents of this recommendation will be kept in confidence in the Study Abroad Office. This form
may be reviewed by the Academic Department Chair, the Dean of the appropriate College, the
University International Programs Coordination Committee, the Director of Study Abroad, and the
Vice Provost for Global Engagement.