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Transmittal Memorandum TO: Rachel Smith, Human Resource Director FROM: Business Development Manager DATE: December 18, 2015 SUBJECT Implementing a telecommuting policy The Business Development department has noticed that Platinum Company lacks a telecommuting policy. Some employees have complained about the lack of such a policy, given that our organization has locations all over the world. They say that reporting to a main location is not necessary for them to do their work. Telecommuting is the practice of working outside a company’s primary business location, either at home or another remote location. This policy has been a practice exercised by many businesses for more than 20 years, both in United States and abroad. The Internet, faxes, phones, webcams, and instant messaging are some of the tools required for this practice. This ideal business practice may suit for any modern business including ours. The benefits this policy would bring to the workplace include • Cost and time efficient for both companies and employees • Flexible work-hours for telecommuters • Increased productivity • Working offsite • Worldwide recruitment Along with the benefits, there are a few potential problems that might affect this business practice. There are certain risks that businesses must take into consideration before developing a telecommuting policy in the workplace. These risks include • Fraud or hacking • Employee isolation from the social bonds of the office or from management • Reduction of face-to-face interaction with other employees and management • Connectivity issues To implement a successful telecommuting policy the business must put in place greater filters and spam protectors to avoid being hacked, obtain advanced technology to support teleworkers, invest in training for potential teleworkers, and structure monitoring prior to implementing a telecommuting practice. My research shows that telecommuting could make Platinum Company more competitive in the business world. The benefits of implementing this policy allow companies to work from multiple locations worldwide and keep their customers in contact with the teleworkers at any place and time. In addition, employees can accomplish their jobs from their homes. Developing a telecommuting policy at Platinum Company would help the business, employees, and customers. We hope you will take this policy into consideration. Thank you for your time. Table of Contents Transmittal Memorandum...........……………………………...……………………… ii Executive Summary…..……......………………………………………………………. iv 1.0 Introduction 1 1.1 Topic Investigation 1 1.2 Objectives 1 2.0 Findings and Discussion 1 2.1 Definition and History of Telecommuting 1 2.2 Benefits of Telecommuting 2 2.3 Potential Pitfalls of Telecommuting 2 2.4 Requirements of Telecommuting 3 2.4.1 Connectivity and Accessibility 3 2.4.2 Data Sharing 3 2.4.3 Communication 3 3.0 Implementing Telecommuting Policy 3 3.1 Eligibility 4 3.2 Management Respon ...
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memo/Example 3220 memos.docMemo 1 Date: 5/3/2011 To: VP of Human Resources Cc: Directors and Account Managers From: Fred Flintstone, HR Director RE: Telecommuting: An Untapped Resource Globalization is in full swing and luckily our company is growing, both financially and geographically. Historically, our pool of candidates has been limited to the narrow field available in the immediate vicinity of our main office. To keep up with changing times we need to explore options to that will allow us to enjoy a larger pool of qualified candidates, as well as attracting and keeping those candidates. Enhancing our technology and opening our standard policies to telecommuting could give us the edge we need to stay ahead of our competitors. Relevant Issues Telecommuting is not a new concept. The government explored telecommuting options to conserve gas as early as the 1970s and the private sector began taking advantage of it as soon as home computers and the internet made it possible. Today, telecommuting is common place in many industries. The newest generation of candidates and soon to be graduates have already adapted to a constant bombardment of steaming media, multitasking and all the newest technology. The brightest minds work well independently and desire the nontraditional workplace. Telecommuting opportunities will give them more flexible schedules, the ability to work on the go and the ability to work in whatever kind of environment they find most comfortable and productive. The downside to permitting our employees to work from home, or wherever, is we will lose a certain amount of control. We will have to screen candidates very carefully and develop other ways to track their productivity to assure they aren’t taking advantage of the situation. There are multiple ways we could achieve telecommuting capabilities and before we move forward, we’ll have to investigate which option or combination of options will give us the best results at the least cost. In the long run, converting more of our staff to telecommuters will likely save us money on top of everything else. Changing Perspective We know our business is already successful. With that in mind, it’s hard to picture making dramatic changes to our business model and breaking from tradition. Part of the reason we’ve been successful this long is because of our ability to find solutions in unconventional ways. We shouldn’t be shutting our door to some of the best candidates because they don’t happen to live here. Allowing employees to work from home will open the pool of candidates nationally, and potentially worldwide, without us having to pay relocation costs. We must also look at the changing generations and encourage the best results from our new hires and current employees. We already know that people learn best under varying conditions. This is true of the best work environments as well. While working standard 8 to 5 hours in the controlled environment of a trad ...
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