Maximizing Business Productivity with Technology

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Doug Lucy

2007 presentation to River City Express Network on technologies that can help maximize small business productivity

Business

Allegro – keeping I.T in tune
Al – le –gro [ uh – ley – groh ]
-adjective, adverb
Brisk or rapid in tempo

• Founded in 1993
• Richmond, DC, Norfolk
• 35 programmers and DBAs
• Support business and government
• Tailor software to meet the needs of
business

Agenda
• What is available to help
• How it can be used
• Examples here in Richmond

Email
• Primary communication channel
• Replaced faxes, physically-mailed
documents
• PDF creator
• Newsletters

Online email
• Available anywhere
• No PC

Email server
• Exchange server
• Outlook
• Calendar
• ActiveSync
• PDA / SmartPhone

Online calendars
• Reminders and Invites
• Publish and subscribe
• See “anywhere”

Evite and MeetUp
• Manage event invitations
• Adhoc subject meetings

IM or Instant messaging
• Quick typed conversation
• One-to-one or many
• Less of an interruption

Instant messaging
• Multitaksing
• AIM, Yahoo, Jabber, Pidgin

Instant messaging and SMS
• SMS or “texting”
• Short, quick messages
• From
– Phones
– PCs
– Servers

Jott.com
• Free voice transcription
• And delivery

Conference calling
• ConferenceCall.com
• Meet without traveling
• Avoid hassles
• Cheap, easy

Audio and video conferencing
• Mics and webcams are cheap
• IM for audio and video easy
• Example: Lawyer’s Staffing

Web conferencing
• WebEx and GoToMyMeeting
• Show app or PPT
• Interaction
• Recording

Remote assistance
• Built into XP and Mac
• Request help
• Remote helpdesk
• Show how-to

Screen recording
• Camtasia and Wink
• Training, procedures

Google docs and spreadsheets
• Word processor and spreadsheet
• Available anywhere
• Sharable

Blogs
• Chronological list
of notes or
comments
• Explain, comment
or announce

Content management system
• User-updateable website
• Fresh info
• Communicate

Intranet CMS or portal
• Documents, policies, how-to’s

Customer portal
• Self-service
• Improve service, lower costs

Surveys
• Gather info from a group
• SurveyMonkey and Logic Depot

Whiteboards and Pixid
• Whiteboards are communication
• Avoid fancy solution

Thanks!
Contact info:
Doug Lucy
dlucy@allegroconsultants.com
804-553-1130

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Maximizing Business Productivity with Technology

1. Who's Afraid of a Little Bitty Mouse? Using Technology to Maximize Business Productivity Doug Lucy, Allegro Consultants

2. Relief from allergies….

3. Allegro – keeping I.T in tune Al – le –gro [ uh – ley – groh ] -adjective, adverb Brisk or rapid in tempo

4. • Founded in 1993 • Richmond, DC, Norfolk • 35 programmers and DBAs • Support business and government • Tailor software to meet the needs of business

5. Agenda • What is available to help • How it can be used • Examples here in Richmond

6. Email • Primary communication channel • Replaced faxes, physically-mailed documents • PDF creator • Newsletters

7. Online email • Available anywhere • No PC

8. Email server • Exchange server • Outlook • Calendar • ActiveSync • PDA / SmartPhone

9. Email server integration

10. Online calendars • Reminders and Invites • Publish and subscribe • See “anywhere”

11. Evite and MeetUp • Manage event invitations • Adhoc subject meetings

12. IM or Instant messaging • Quick typed conversation • One-to-one or many • Less of an interruption

13. Keener Communications

14. Instant messaging • Multitaksing • AIM, Yahoo, Jabber, Pidgin

15. Instant messaging and SMS • SMS or “texting” • Short, quick messages • From – Phones – PCs – Servers

16. Jott.com • Free voice transcription • And delivery

17. Conference calling • ConferenceCall.com • Meet without traveling • Avoid hassles • Cheap, easy

18. Audio and video conferencing • Mics and webcams are cheap • IM for audio and video easy • Example: Lawyer’s Staffing

19. Web conferencing • WebEx and GoToMyMeeting • Show app or PPT • Interaction • Recording

20. Remote assistance • Built into XP and Mac • Request help • Remote helpdesk • Show how-to

21. Screen recording • Camtasia and Wink • Training, procedures

22. Wiki • Wikipedia • Enterprise Wiki

23. La Difference

24. Spread knowledge

25. Spread the knowledge

26. Google docs and spreadsheets • Word processor and spreadsheet • Available anywhere • Sharable

27. Blogs • Chronological list of notes or comments • Explain, comment or announce

28. Turnkey Promotions

29. Content management system • User-updateable website • Fresh info • Communicate

30. Intranet CMS or portal • Documents, policies, how-to’s

31. Customer portal • Self-service • Improve service, lower costs

32. Surveys • Gather info from a group • SurveyMonkey and Logic Depot

33. Whiteboards and Pixid • Whiteboards are communication • Avoid fancy solution

34. High score

35. Thanks! Contact info: Doug Lucy dlucy@allegroconsultants.com 804-553-1130

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