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Getting “good”
e-theses MARC
records from
DSpace
Alison Hitchens
Short talk at Code4Lib
Midwest
July 2014
Acknowledgements
 This program is based on MSpace project
by Jonathan Roby at University of
Manitoba & was modified for UW needs
Hitchens-C4LMW2014 - UWSPACE MARC
2
Quick history of ETDs at
uWaterloo
 1997 - Pilot project
 1998 - Prototype database
 1999 - Proposal for ETD system
 2000 - Voluntary submission of e-theses
 2006 - switched from local system to
DSpace (aka UWSpace)
 2006 - mandatory submission of e-theses
 Visit the project page
Hitchens-C4LMW2014 - UWSPACE MARC
3
Thesis cataloguing workflow
 Print/fiche
 Received physical item and catalogued it
 Voluntary ETD
 Received physical item and catalogued it;
checked for e-version
 Mandatory ETD with no print/fiche
 Receive e-mail alert of new theses from
UWSpace
 Receive e-mail with MARC records
 Minor editing/checks by cataloguing staff
Hitchens-C4LMW2014 - UWSPACE MARC
4
Why not generic DSpace
MARC?
Some of the issues:
 Missing essential control fields, e.g. 008, 007
 Many indicators miscoded, e.g. 100 10, 245 00
 Missing statement of responsibility
 No publication data
 No standard thesis notes
 No entry for related department/school
 Local thesis cataloguing policies
Hitchens-C4LMW2014 - UWSPACE MARC
5
Solution: program to create
“good” MARC records
 Systems Department co-op student/contract
Adam Patterson in collaboration with
Cataloguing Department (2007)
 Based on MSpace project by Jonathan Roby at
University of Manitoba & modified for UW needs
 UWMARC21Export.java
 Version 2 revised by Graham Faulkner with
migration from DSpace 1.4 to 3.1
 Also updated for new cataloguing code, RDA
Hitchens-C4LMW2014 - UWSPACE MARC
6
E-mailing MARC records
 Part of the itemexport package
 Creates MARC files for new submissions (if
not embargoed) & for items with
embargo removed
 E-mails the MARC file after UWSpace has
sent out the new e-theses alert e-mails
 Checks for empty MARC files (i.e. if no
new submissions) before e-mailing
Hitchens-C4LMW2014 - UWSPACE MARC
7
Creating MARC records
 Creates control fields
 Processes relevant Dublin Core fields from
UWSpace into MARC
 Adds new information for local needs
 E.g. creator field:
 Creates string for 100 tag
 Sets indicators as 1b
 Adds author as Last name, First name
 Adds comma at end (or changes . to ,)
 Adds $e author.
 Validates there should only be one 100 tag
Hitchens-C4LMW2014 - UWSPACE MARC
8
Sample section of code: 100 tag
public static String process100Field(String value)
{
String retstring = "";
if (!value.equals(""))
{
retstring = "u001e1 u001fa"; //first num
is always "1", second is missing
retstring += value;
if (value.charAt(value.length()-1) != '.')
{
retstring += ",";
}
retstring += "u001fe author.";
numValidFields += 1;
}
return retstring;
}
Hitchens-C4LMW2014 - UWSPACE MARC
9
Examples of modifications to
245
 Normalized title to sentence case
 First indicator 1; second indicator based
on presence of A, The, An etc. using an
LC table
 Checks for “:” and creates $b for other
title information
 Adds “/$c by” + author information, with
First name Last name
 (used to add $h [electronic resource])
Hitchens-C4LMW2014 - UWSPACE MARC
10
Added/revised by local
request
 264 (was 260) with UW as publisher
 502 with appropriate abbreviations for degree names
 Local wording in linking field (856)
 Local codes for 040 field, e.g. $a CaOWtU
 710 for department/school to match authorized access
point
 Added a 300 field $a 1 online resource
 Added generic thesis note
 500 $a "A thesis presented to the University of Waterloo in
fulfilment of the thesis requirement for the degree of
 Changed some of the 008 mappings (e.g. literary form)
 Remove extra spaces in abstracts
Hitchens-C4LMW2014 - UWSPACE MARC
11
Example e-mail with file
attached
From: uwspace-admin@library.uwaterloo.ca [mailto:uwspace-
admin@library.uwaterloo.ca]
Sent: Monday, July 14, 2014 2:30 AM
To: Graham Faulkner; Alison Hitchens
Subject: [UWSpace] Patent Pending removed:
patentPendingChanged140714.mrc
The attached file contains MARC records for Etheses
submissions which had Patent Pending the last time the MARC
generation script was run, but do not have Patent Pending
anymore. These records use the UTF-8 character set so be sure
you save them as "mrk8".
Have a nice day :-)
Hitchens-C4LMW2014 - UWSPACE MARC
12
Example MARC
=LDR 05500nam a2200229 i 4500
=006 md
=007 crcn|||||a||
=008 140619s2014oncobm0000engd
=040 $aCaOWtU$beng$erda$cCaOWtU
=100 1$aSteinmoeller, Derek,$e author.
=245 10$aHigh-order numerical methods in lake
modelling /$cby Derek Steinmoeller.
=264 1$aWaterloo, Ontario, Canada : $b University of
Waterloo, $c2014.
=300 $a1 online resource ( pages)
=336 $atext$2rdacontent
Hitchens-C4LMW2014 - UWSPACE MARC
13
MARC record continued
=337 $acomputer$2rdamedia
=338 $aonline resource$2rdacarrier
=500 $a"A thesis presented to the University of
Waterloo in fulfillment of the thesis requirement for
the degree of
=502 $aThesis (Ph.D)--University of Waterloo, 2014.
=504 $aIncludes bibliographical references.
=520 $aThe physical processes in lakes remain only
partially understood despite…
=710 2$aUniversity of Waterloo. $bDepartment of
Applied Mathematics.
=856 40$uhttp://hdl.handle.net/10012/8534 $zClick
here for access
Hitchens-C4LMW2014 - UWSPACE MARC
14
Questions?
Alison Hitchens
Cataloguing & Metadata Librarian
University of Waterloo Library
ahitchen@uwaterloo.ca
Twitter: @ahitchens
Slideshare: aehitchens
This work is licensed under a Creative Commons
Attribution-ShareAlike 4.0 International License.
Hitchens-C4LMW2014 - UWSPACE MARC
15

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Getting "good" e-theses MARC records from DSpace

  • 1. Getting “good” e-theses MARC records from DSpace Alison Hitchens Short talk at Code4Lib Midwest July 2014
  • 2. Acknowledgements  This program is based on MSpace project by Jonathan Roby at University of Manitoba & was modified for UW needs Hitchens-C4LMW2014 - UWSPACE MARC 2
  • 3. Quick history of ETDs at uWaterloo  1997 - Pilot project  1998 - Prototype database  1999 - Proposal for ETD system  2000 - Voluntary submission of e-theses  2006 - switched from local system to DSpace (aka UWSpace)  2006 - mandatory submission of e-theses  Visit the project page Hitchens-C4LMW2014 - UWSPACE MARC 3
  • 4. Thesis cataloguing workflow  Print/fiche  Received physical item and catalogued it  Voluntary ETD  Received physical item and catalogued it; checked for e-version  Mandatory ETD with no print/fiche  Receive e-mail alert of new theses from UWSpace  Receive e-mail with MARC records  Minor editing/checks by cataloguing staff Hitchens-C4LMW2014 - UWSPACE MARC 4
  • 5. Why not generic DSpace MARC? Some of the issues:  Missing essential control fields, e.g. 008, 007  Many indicators miscoded, e.g. 100 10, 245 00  Missing statement of responsibility  No publication data  No standard thesis notes  No entry for related department/school  Local thesis cataloguing policies Hitchens-C4LMW2014 - UWSPACE MARC 5
  • 6. Solution: program to create “good” MARC records  Systems Department co-op student/contract Adam Patterson in collaboration with Cataloguing Department (2007)  Based on MSpace project by Jonathan Roby at University of Manitoba & modified for UW needs  UWMARC21Export.java  Version 2 revised by Graham Faulkner with migration from DSpace 1.4 to 3.1  Also updated for new cataloguing code, RDA Hitchens-C4LMW2014 - UWSPACE MARC 6
  • 7. E-mailing MARC records  Part of the itemexport package  Creates MARC files for new submissions (if not embargoed) & for items with embargo removed  E-mails the MARC file after UWSpace has sent out the new e-theses alert e-mails  Checks for empty MARC files (i.e. if no new submissions) before e-mailing Hitchens-C4LMW2014 - UWSPACE MARC 7
  • 8. Creating MARC records  Creates control fields  Processes relevant Dublin Core fields from UWSpace into MARC  Adds new information for local needs  E.g. creator field:  Creates string for 100 tag  Sets indicators as 1b  Adds author as Last name, First name  Adds comma at end (or changes . to ,)  Adds $e author.  Validates there should only be one 100 tag Hitchens-C4LMW2014 - UWSPACE MARC 8
  • 9. Sample section of code: 100 tag public static String process100Field(String value) { String retstring = ""; if (!value.equals("")) { retstring = "u001e1 u001fa"; //first num is always "1", second is missing retstring += value; if (value.charAt(value.length()-1) != '.') { retstring += ","; } retstring += "u001fe author."; numValidFields += 1; } return retstring; } Hitchens-C4LMW2014 - UWSPACE MARC 9
  • 10. Examples of modifications to 245  Normalized title to sentence case  First indicator 1; second indicator based on presence of A, The, An etc. using an LC table  Checks for “:” and creates $b for other title information  Adds “/$c by” + author information, with First name Last name  (used to add $h [electronic resource]) Hitchens-C4LMW2014 - UWSPACE MARC 10
  • 11. Added/revised by local request  264 (was 260) with UW as publisher  502 with appropriate abbreviations for degree names  Local wording in linking field (856)  Local codes for 040 field, e.g. $a CaOWtU  710 for department/school to match authorized access point  Added a 300 field $a 1 online resource  Added generic thesis note  500 $a "A thesis presented to the University of Waterloo in fulfilment of the thesis requirement for the degree of  Changed some of the 008 mappings (e.g. literary form)  Remove extra spaces in abstracts Hitchens-C4LMW2014 - UWSPACE MARC 11
  • 12. Example e-mail with file attached From: uwspace-admin@library.uwaterloo.ca [mailto:uwspace- admin@library.uwaterloo.ca] Sent: Monday, July 14, 2014 2:30 AM To: Graham Faulkner; Alison Hitchens Subject: [UWSpace] Patent Pending removed: patentPendingChanged140714.mrc The attached file contains MARC records for Etheses submissions which had Patent Pending the last time the MARC generation script was run, but do not have Patent Pending anymore. These records use the UTF-8 character set so be sure you save them as "mrk8". Have a nice day :-) Hitchens-C4LMW2014 - UWSPACE MARC 12
  • 13. Example MARC =LDR 05500nam a2200229 i 4500 =006 md =007 crcn|||||a|| =008 140619s2014oncobm0000engd =040 $aCaOWtU$beng$erda$cCaOWtU =100 1$aSteinmoeller, Derek,$e author. =245 10$aHigh-order numerical methods in lake modelling /$cby Derek Steinmoeller. =264 1$aWaterloo, Ontario, Canada : $b University of Waterloo, $c2014. =300 $a1 online resource ( pages) =336 $atext$2rdacontent Hitchens-C4LMW2014 - UWSPACE MARC 13
  • 14. MARC record continued =337 $acomputer$2rdamedia =338 $aonline resource$2rdacarrier =500 $a"A thesis presented to the University of Waterloo in fulfillment of the thesis requirement for the degree of =502 $aThesis (Ph.D)--University of Waterloo, 2014. =504 $aIncludes bibliographical references. =520 $aThe physical processes in lakes remain only partially understood despite… =710 2$aUniversity of Waterloo. $bDepartment of Applied Mathematics. =856 40$uhttp://hdl.handle.net/10012/8534 $zClick here for access Hitchens-C4LMW2014 - UWSPACE MARC 14
  • 15. Questions? Alison Hitchens Cataloguing & Metadata Librarian University of Waterloo Library ahitchen@uwaterloo.ca Twitter: @ahitchens Slideshare: aehitchens This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. Hitchens-C4LMW2014 - UWSPACE MARC 15

Hinweis der Redaktion

  1. *program runs the query for us; automatic processing including e-mail to cataloguing staff *done in Java because DSPace is Java and programmer knows Java
  2. /** * process the DC author field into the MARC21 100 field * @param value - value of DC field to use for MARC21 field * @return String - MARC21 compatible version of field */ Elsewhere in the program: else if (currLabel.equals("contributor_author")) // 100 field { field100String = process100Field( value ); Function – from a query elsewhere knows the value for 100Field and can stuff the container with that information and concatenate based on the instructions in this function
  3. *it is a self-contained class but references global variables in the DSPace configuration *not on github at the moment because needs some explanation re: other configuration files in DSpace, very particular build process; mileage may vary due to a lot of local metadata *can e-mail me for the file (or see me here); I’ll also put you in touch with Graham and Chris