NEFLIN - Organize Your Technology: Tools and Tips to Organize, Sync and Simplify Your Life
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We all make the resolution to stay organized and become more efficient learn how to utilize technology instead of letting it create clutter - both real and digital. During this presentation, help yourself become prepared to meet and exceed this goal. Learn how to declutter, dedupe and easily organize your files. Organize incoming knowledge to maximize the time you have and to avoid becoming overwhelmed. Learn about tools you can use to help yourself stay organize. Organize your technology to ensure data security, back-ups, and other important processes are running at full efficiency. Rachel Eichen is a presenter who has had over four years of teaching experience. She teaches librarian-centric webinars on such topics as G-mail, Memes, and Reddit. She also currently works as a clinical trainer teaching nurses how to use smartphone software in the hospital. In the past, Rachel has taught computer classes to passengers on the Grand Princess cruise ship. Rachel holds a Master’s degree in Library & Information Science and a bachelor’s degree in Technical Writing.
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NEFLIN - Organize Your Technology: Tools and Tips to Organize, Sync and Simplify Your Life
- 1. Organize Your Technology: Tools and Tips to organize, sync and simplify your life Presented by: Rachel Eichen
- 3. Organize
- 5. • Duplicate Cleaner • Delete Duplicate Files
- 8. CCleaner
- 9. Folder Size
- 11. Create Folders • Right Click on Desktop (or within folder) • New > Folder • Name Meaningfully
- 12. Everything Has a Place • No Files left on Desktop or in folder • Create as many folders as needed • Folders Need Meaningful Names Tip: Use Folder View with Preview On to peak at files without opening them or use the slide arrow to make images largest enough to preview
- 13. Moving Files • PC: • Hold control to select multiple files • Control + X = Cut • Control + V = Paste • Control + A = Select All • Alternatively, you can drag files to a new folder • Mac • Hold Command to select Multiple Files • One select, click and drag to new folder Tip: Make sure you cut don’t copy files as you move them
- 14. Rename Files • Image003 v. 2011JulyGabrielPoolParty100
- 15. PURGE
- 16. Do you really need it? Picture Source http://www.elisquared.com/2011/12/follow-friday-14.html
- 17. Change Your Set-Up • Change your default Save Destination & Download Destinations to Desktop (Not my documents or downloads- where things will just gather)
- 18. Never Let it Happen Again • When Downloading Rename Pictures, Documents give a meaningful Name • Date • Event • Person • Tag if possible
- 19. Downloading Pictures Delete, Delete, Delete
- 20. The Key: Clear Your Desktop Regularly
- 21. Organize incoming knowledge to maximize the time you have and to avoid becoming overwhelmed
- 22. Consider an Information Diet
- 23. Twitter, Email, RSS, Facebook, Google+, Pinterest, LInkedIn BE AWARE OF NETFLIX QUEUE SYNDROME WITH YOUR NEWS
- 24. Consider Dumping • Redundant News Sources • Those you are “saving” for later • Topics no longer of interest
- 25. Social Media • Follow in ONE place • Why are you following them? • If you skim or skip them 70% of the time – delete, hide or unfollow
- 26. Cleaning Up Facebook • Delete your “likes” • “Hide” annoying family • “Unfriend” a few people • Create lists of close friends and family
- 27. Hide a Person’s Feed
- 30. Email • Get rid of the bacon • Create an account or folder just for signing up
- 32. E-mail Conslidation • Consolidate Listservs (digest) • Consolidate “daily e-mails”
- 33. Tools you can use to help yourself stay organized
- 34. Flipboard
- 36. Evernote
- 37. Organizing Apps • CardStar • Passbook • Reminders/ Forget the Milk • Notes
- 38. Organize your technology to ensure data security, back- ups, and other important processes are running at full efficiency.
- 39. Look into Password Managers • Features: • Multi-browser • Multi-device • Password Generators LastPass, Norton, Dashlane 1.1
- 40. Passwords • Change Everything! • One word is not enough – words, symbols, numbers, capitalization • Longer the better • Double Authentication when possible
- 41. Security Questions LIE!!!!!!!!! Mother’s Maiden Name? First Pet? First Concert? Favorite Book? Grandmother’s Maiden Name? First Car?
- 42. Back-up • Dropbox • SugarSync • Carbonite • iCloud
- 43. • Browser Extensions • Uninstall Programs • Turn off items on start menu Analyze Your Settings
Editor's Notes
- Why Declutter?Its distractingCluttered house = cluttered mind.It will stamper your creativity and create a barrier to successFind the Quality in what you own. Be able to find the treasures. It’s hard to know what you own when its buried with a million other things or stuffed into an overfilled drawer or closetAn organized place with give you peace of mind and a sense of self-satisfaction. Don’t “dread” looking into drawers or around your house.Set about decluttering in an organized manner & set small goals- bouncing from one place to another will lead to nothing being completed.Set a goal (a folder, a type of file, a year)Create a vision in your head on how you want the space to look – - How are you going to access this stuff? By Year, By Name? By Album?
- Good: HOA2011, Christmas2011Bad: Stuff, Pictures