Presented July 9th, 2011 at Blogging While Brown in Los Angeles, CA. Does it seem like some days you're get anything done? Would you like to make more money and get important goals out of the way? Are you sick and tired of being sick and tired? First we'll show you how to identify important goals in your life by being effective and then we'll discuss how to work smarter, not harder by focusing on efficiency. Lastly, we'll show you the tools you can start using immediately to organized your incoming information from emails, Twitter and phonecalls.

2. Dealing with Information Overload and Improving Effectiveness Scott Hanselman Principal Community Architect Microsoft Corporation @shanselman on Twitter Adria Richards Technology Consultant ButYoureAGirl.com @adriarichards on Twitter

6. About Me Blogging since April 2002 Software Engineer 20 years Author, Speaker, Professor 2rd Blogging while Brown Live in Portland Tech, Diabetes, Parenting, Race, Linguistics, Fashion, Podcasting, Media, Culture, Code, Ratchet. Biggest accomplishment: Happy Family

8. I help companies select the right tools to be more productive.

9. About Me Blogging since 2008 Information Technology 12+ years 3rd Blogging while Brown Live in San Francisco Love Bacon Biggest blogging accomplishment: Interviewed on The Rachel Maddow Show

10. The Quantity of Information…has changed http://www.flickr.com/photos/anotherpintplease/4093428787/

11. The Quantity of Information…has changed http://www.flickr.com/photos/jypsygen/3922750879/

12. The Numbers “Every two days we create as much information as we did from the dawn of civilization up until 2003” Knowledge workers spend 50% of their day on unproductive tasks such as scheduling, duplicate communication, trying to get in touch and filtering spam. *Xerox http://www.xerox.com/information-overload/enus.html

13. Danger Signs Missing deadlines Feeling like a failure Family complains “I just need to work lateto catch up.”

14. Right Tool For the Job Phil hack story… * David Allen

15. Effectiveness

17. Effectiveness doing "right" things, i.e. setting right targets to achieve an overall goal Goal-oriented

18. Efficiency

19. Efficiency doing things in the most economical way (good input to output ratio) Process-oriented

20. Effectiveness vs. Efficiency Effectiveness is doing the right things. Efficiencyis doing things right.

21. Effectiveness

22. Inbox Issues Information coming in… Needs to be triaged And acted on.

23. Triage from the French verb trier, meaning to separate, sort, sift or select

24. Triage from the French verb trier, meaning to separate, sort, sift or select

25. Three-Fold Nature of Work Pre-defined Work Work as it Appears Defining Works * David Allen

27. Drop It

28. Delegate It

29. Defer It* David Allen

30. URGENCY I II Decide When To Do It Do It Now IMPORTANCE III IV Delegate It Dump It

31. URGENCY I II Crises Preparation IMPORTANCE III IV Interruptions Trivia

32. URGENCY/ I II Project Email Phone, In person IMPORTANCE III IV Twitter,Web, News IM, Texts, Most Email

33. http://www.flickr.com/photos/rgewing/4104932476

34. All Systems that work need to have Flow Control, so Drop Packets. Communication is Fault Tolerant.

35. Sometimes Dropping the Ball is the right answer Communication is Fault Tolerant.

37. “Psychic Weight”

38. Let it go

39. My Vision Board

40. Vision Board

41. Efficiency

43. Sort by Signal vs. Noise

45. Work Email

46. Bosses

47. CC:ed vs. To:

48. Personal Email

49. Wife, Parents, Family

50. All Others

51. Twitter

52. Google Reader

54. Email Don’t check email in the morning If you respond, they will respond… You teach people how to treat you. Don’t put energy into things you don't want more of. * David Allen

55. Conserve Your Keystrokes * Jon Udell

58. Find aTrusted Sourceand put stuff there

60. Keep it…

61. open all the time

63. * David Allen

64. Recognize Internal Interruptions “The first objective is to be aware of the number and type of internal interruptions. Observe them, accept them, and schedule them or delete them…”

65. Scott Hanselman

66. Scott Hanselman

67. Recognize External Interruptions “The second objective is tobe aware of the number and type of external interruptions.”

69. Discovery

70. Delivered* Office Space

71. Principles of Flow Everything important will find its way to you many, many times: don’t worry if you miss it. Remain in your flow: be wrapped up in the thing that has captured your attention. * Stowe Boyd http://saunderslog.com/2007/02/27/communications-underload-stowe-boyd/

72. The optimal number of threads in any system is one. This includes humans. Multitasking

73. The optimal number of threads in any system is one. This includes humans. Multitasking

75. Workout and listen to Podcasts

76. Drive and do Email by Voice

77. Commute and Read

78. Utilize Idle/Waiting Time* LifeHacker

79. Multitasking * Kathy Sierra

80. Multitasking You can't simultaneously be current on: Technology Current events Pop culture Professional practices Health/fitness/diet trends * Kathy Sierra

81. Let someone else aggregate Finding the right person, business, web site, etc. who does the best job of filtering (attenuating) in a specific area adds time to your life. * Kathy Sierra

82. News Tips Audit Your News Feeds for Noise If there’s another 9/11, you’ll hear.

83. Let someone else guide Find a person who can tell you what is: Must know Should know Trivia * Kathy Sierra http://headrush.typepad.com/creating_passionate_users/2006/04/the_myth_of_kee.html

84. * Kathy Sierra http://headrush.typepad.com/creating_passionate_users/2006/04/the_myth_of_kee.html

85. Tools

86. Right Tools For the Job?

87. * Paul Chin

88. * Paul Chin

89. Shoeboxed Scan Business Cards

91. Get Paid With Harvest

92. Sync To Paper

93. Echosign Electronic Signatures

94. Evernote

95. OneNote & OneNote for iPhone

96. Secure Passwords in one spot http://Keepass.info

97. Instapaper and Bookmarklets

98. Instapaper and Bookmarklets

99. Remember the Milk

100. DropBox

101. Google Apps: Spam free Email, Calendar & shared docs

102. Office365.com - $6 per month.

103. Throw it out? If it’s not helping me to make money, if it’s not improving my life in some way, it’s mental clutter and it’s out.” - Christopher Hawkins

104. Conclusion Audit and Sort your Sources Schedule Work Sprints Turn off distractions How are you triaging your inbox? Are you effective? Are you efficient? Consider your personal Toolbox

105. Be well,do good work,and stay in touch@shanselman@adriarichards