Presented with Ellen Makaravage. Identified methods used by Interlibrary Loan, Special Collections, and Technology staff at Z. Smith Reynolds Library to increase ILL access to rare materials and special collections.
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Preserving and Sharing: Bridging the Gap Between ILL and Special Collections
1. Preserving and Sharing:
Bridging the Gap Between
ILL and Special Collections
Anna Dulin and Ellen Makaravage
Z. Smith Reynolds Library
ILLIAD INTERNATIONAL CONFERENCE| MARCH 23, 2012
2. Wake Forest Overview
• History
– 1834: Founded in
Wake County, NC
– 1956: Relocated to
Winston-Salem, NC
– Private, liberal arts
institution
– Rich Southern
Baptist tradition
http://newstudents.wfu.edu/files/2011/05/WaitChapel11.jpg
3. Wake Forest Overview
• Student Population
– Undergraduate
– Graduate
• Colleges
• Degree Programs
• Motto
http://images.businessweek.com/ss/07/schooltours/BSWakeForestUGSS/source/5.htm
4. Z. Smith Reynolds Library
http://www.flickr.com/photos/wfunews/4950721785/sizes/m/in/photostream/
5. Z. Smith Reynolds Library
• People
– Staff
• 26 Librarians
• 26 Staff
• 2 P/T Staff
– 200+ student
assistants
http://www.flickr.com/photos/zsrlibrary/5237893732/
6. Z. Smith Reynolds Library
• Collection
– 1.7+ million
volumes
– Print Journals:
4,500+
– Electronic journals:
50,000+
– Database
Subscriptions: 180+
http://parents.wfu.edu/files/2011/11/zsr-offsite-storage.jpg
7. ZSR Interlibrary Loan
• About Us • Statistics (2011)
– Staff – Borrowing: 7,659
– Students – Lending: 9,145
– Consortia
24. The Current Solution
• Identified workflow
problems
• Established
effective
communication
• Wanted to:
– Integrate ILLiad
– Incorporate private
request form
• Created an Addon
34. Behind the Scenes
• Addon plugin emails Special Collections & Archives
• Addon plugin feeds request into LibStats and User-
Initiated Scan queue
• SCA staff view UIS queue
– Pull material
– Assess condition
• Scan materials
• Save materials and alert ILL staff
• Retrieve and deliver
35. Assessment
Pros Cons
• Efficient • Don’t see our SCA
• Timely feedback friends as often
• Green • Need more information
• Tracking from borrowing
libraries
• ROI for Special
Collections • Cloud storage
– Manual notification
– Inconvenient retrieval
36. Future Solution
• Discovery Tools Addon
– Vufind
– Finding Aids
– D-Space
• Communication with Special Collections
– Practice active listening
– Understand each process/workflow
37. Questions?
• ILL or Special
Collections?
• Aeon?
• Unique collections?
• Unique challenges?
• Communication
challenges?
• Communication
procedures?