MADLCon 2008 Program Overview

mid-atlantic Digital Library Conference 2008 — July 9, 2008

Dear Colleagues,

Welcome to the first-ever Mid-Atlantic Digital Library Conference! We are thrilled with the
turnout, particularly for a new event with no precedent. Our intent was to create a conference
that would bring together practitioners, researchers, experts, graduate students, and those
new to the field. Sessions and posters were selected to spark discussion, lead to the sharing of
ideas, and allow all of us to learn from each other. We also wanted to create opportunities for
networking that, hopefully, will lead to future collaborations among participants.

The numbers tell the story. This conference includes 24 presentations spread over five tracks
as well as 20 posters/exhibits. There will be approximately 175 participants from over 80
institutions, organizations, and libraries from across 14 states. This is an exciting time to be
involved in the field of digital libraries, and it is wonderful to see so much interest throughout
the region.

This conference would not have been possible without the hard work of the Conference Program
and Planning Committee; the support of Bucknell University and the Library and Information
Technology Department; the work of our presenters, moderators, facilitators; and the help of
our volunteers.

enjoy the conference — and join us in looking forward to next year’s event!

Abby Clobridge
Conference Chair

2008 mid-atlantic Digital Library Planning and Program Committee
abby Clobridge, Conference Chair Christopher raab
Digital Initiatives Group Leader Archives and Special Collections Librarian
Bucknell University Franklin & Marshall College
Lewisburg, Pennsylvania Lancaster, Pennsylvania

michael foight Laura riskedahl, Conference Co-Chair
Special Collections and Digital Library Coordinator Metadata Librarian
Villanova University Bucknell University
Villanova, Pennsylvania Lewisburg, Pennsylvania

Chris Kemp Carolyn Sautter
Head of Digital Initiatives Cataloging and Metadata Librarian
University of Richmond Gettysburg College
Richmond, Virginia Gettysburg, PA 17325

Daniel mancusi
Digital Projects Technologist
Bucknell University
Lewisburg, Pennsylvania

graphic design for the 2008 mid-atlantic Digital Library Conference was provided by Jeremy Powlus
Smash-o-matic Productions www.smash-o-matic.com

www.madlcon.org


Ta B L e o f C o n T e n T S
Schedule at a Glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 2

Detailed Schedule
Session One: 9:00 - 10:00 am . . . . . . . . . . . . . . . . . . . . . . . . . . page 4

Session Two: 10:15 - 11:15 am . . . . . . . . . . . . . . . . . . . . . . . . . . page 6

Session Three: 11:30 am - 12:30 pm . . . . . . . . . . . . . . . . . . . . . . page 8

Session Four: 2:00 - 3:00 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . page 10

Session Five: 3:15 - 4:15 pm . . . . . . . . . . . . . . . . . . . . . . . . . . . page 12

Posters, Technology Showcase, and Vendor Exhibits . . . . . . . . . . . page 15

Presenter Biographies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 20

Upcoming Events Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 26

Campus Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 28

Wireless Internet access
To use wireless access on the
Bucknell campus: connect to the
bucknell_guests
network

Please go to Coleman Hall, Room
119 if you need further assistance.

www.madlcon.org Page 1


Conference Schedule
Tuesday, July 8th

6:00 pm Dinner at La Primavera
2593 Old Turnpike Rd., Lewisburg, PA 17837

Wednesday, July 9th

8:00 - 8:30 am Registration, Continental Breakfast [Elaine Langone Center, Walls Lounge, Room 213]

8:30 - 8:50 am Opening, Welcome [Elaine Langone Center, Forum]

1 2 3 4 5
Track one Track Two Track Three Track four Track five
getting archives & Digital Digital Library Case Case
Started Libraries Technologies & Systems Studies Studies

Balancing the
Local History Need for Efficient The Tri-Colleges’
Building and
online: an open Submission of Collaborative
managing a
Source Solution to Scientific Data Visual resource
Introduction to Successful Digital
9:00 - 10:00 am

the management with the need to Collection
Session One

Digital Library repository in
and access Collect metadata — Nicole Finzer,
Technologies & DSpace
of Historical — Robert R. Downs Bryn Mawr College;
metadata 101 — Michele Kimpton,
Collections and Robert S. Susan Dreher,
— Laura Riskedahl, Holly Mercer,
— John Lyles, Chen, Center for Swarthmore
Bucknell University William Simpson,
Chattahochee International Earth College; Julie D.
Jeffrey Trimble and
Valley Regional Science Information Coy, Haverford
Abby Clobridge
Library System Network (CIESIN), College
Columbia University
Coleman 221 Coleman 252 Coleman 251 Coleman 120 Coleman 150

Various access to
approaches to Visual resource
Johns Hopkins
Building Digital Collections
10:15 - 11:15 am

archivists’ Toolkit applied Physics
Session Two

Libraries Introduction to — Joan Beaudoin,
— Brian Hoffman, Laboratory Digital
— From Tech Cool Streaming Video Ph.D. Candidate,
New York University Image Library
to Strategic – — Eric Smith, Drexel University
and Sibyl Roud, — Karen Higgins,
Deborah Ludwig Bucknell University and Rachael
Archivists’ Toolkit Johns Hopkins
and Sheryl Bradley,
University
Williams, University Ph.D. Candidate,
of Kansas Univ. of Maryland

Digital reference
The Classical
Services: The
Implementing a artifact research
11:30 am - 12:30 pm

Scaling Up Current State
Digital Library repository Tools for
Session Three

Digital Library of Library
repository Using in DSpace: a repurposing marC
Production: and archival
fedora Partnership with metadata in Digital
Strategies for Instruction
— David Kennedy Students Libraries
Practitioners — Valli Hoski,
and Jennie A. — Lois Widmer, Dai — Michael Bolam,
— Aaron L. Brenner, Kathleen O’Neill,
Levine, University Wei, and Jenny Univ. of Pittsburgh
Univ. of Pittsburgh Donna Scanlon,
of Maryland Zimmer,
Mark Sgambettera,
Brandeis University
Vanessa Uribe

12:30 - 2:00 pm Lunch and Special-Interest Group Discussions [Larison Dining Hall]

Page 2 www.madlcon.org


1 2 3 4 5
Track one Track Two Track Three Track four Track five
getting archives & Digital Digital Library Case Case
Started Libraries Technologies & Systems Studies Studies

Defining and
a Series of
Collaborating with Digitizing a
Unfortunate events,
Building Digital faculty on Digital Commonwealth:
or How not to Build
audiovisual metaDB: a Projects Towards a
2:00 - 3:00 pm
Session Four

a Digital Image
Collections: an Distributed metadata — Michael Weaver, Collaborative
archive
example from the Creation Tool Bucknell University; approach to the
— Jami L. Bryan,
archives — Eric Luhrs, Jim Gerencser, Digitization of
Thomas McNulty, and
— Kevin Clair, Penn Lafayette College Dickinson College; Pennsylvania’s
Carolyn S. Parsons,
State Robert Harris, William History, Society, and
University of Mary
Paterson University Culture
Washington
— John Barnett, PALCI

LSTa grants: from
Projects from
Project Planning
University archives Using open Source
3:15 - 4:15 pm
Session Five

to fruition to World War II Poster
— Rodney G. Software: What Tour of Bucknell
Sustainability Project
Obein, Worcester it means for Your University’s
— Janet Hurlbert, — David Del Testa,
Polytechnic Institute Institution Bertrand Library
Lycoming College Bucknell University
and Malinda Triller, — Panel discussion
and Jim Gerencser,
Dickinson College
Dickinson College
Coleman 150 Coleman 252 Coleman 251 Coleman 221
Tracks Combine - Bertrand Library, Second floor
Digital Herbarium Collection
— Andrew Sallans, Carla Lee, and Sherry Lake, University of Virginia
encoded archival Description (eaD): a microsoft Word Template
— Daniel Mancusi, Bucknell University
evaluation of Digital Libraries: my Personal experiences with mIC, nJDH, and nJVid
— Judy Jeng, New Jersey City University
Posters, Technology Showcase, and Vendor Exhibits

fleet Street found: The global Photos metadata Project
— John Fahs and Abigail Meisterman, New York Public Library
I never met a Digital object I Couldn’t Cite: Zotero and alternatives for Personal Digital Libraries
— Jack Widner, Edinboro University of Pennsylvania
an Investigation of Image Users across Disciplines: a model of Image needs, retrieval, and Use
— Joan E. Beaudoin, Drexel University
Leveraging History with Social Technologies
— Judith Brink-Drescher and Diane Holliday, Dowling College
4:30 - 6:00 pm

managing Digitization activities: an arL SPeC Kit
— Rebecca L. Mugridge, Penn State University
a manakin makeover: DSpace “Looks and feels” good
— Christina Richison, National Institute for Technology and Liberal Education (NITLE)
metaDB: a Tool for Distributed metadata Creation
— Eric Luhrs, Lafayette College
Planning and administering a Digitization Project in a Small, Team-Based Library
— Brian Ardan, Bernadette Heiney, Joby Topper, and Cathy Weglarz, Lock Haven University of Pennsylvania
Streaming Video Technologies
— Eric Smith, Bucknell University
Using an Institutional repository (Ir) for Prostate Tissue array Image Data Preservation
— William Simpson, University of Delaware
Using Dublin Core to Create electronic access to the West Virginia and regional History Collection’s Printed
ephemera Collection
— Anna Schein, West Virginia University
West Virginia History onView: a Big Digital Project with a Little Budget
— John Cuthbert, West Virginia University

Vendors: alexander Press, ContentDm, D&e Communications, DSpace, Kirtas Technologies, Luna, nITLe, PaLIneT



ConferenCe SCHeDULe
Session one: 9:00 – 10:00 am
Building and managing a Successful
Introduction to Digital Library Digital repository in DSpace
Technologies & metadata 101
Coleman Hall, room 251
michele Kimpton
Laura riskedahl executive Director
metadata Librarian DSpace foundation
Bucknell University Holly mercer
Head of Scholar Services
This session is designed to introduce topics, terminology,
University of Kansas
technologies related to digital libraries and metadata. The
session is intended for librarians who are new to digitization
William Simpson
projects and digital library concepts. Topics will be covered Senior assistant Librarian and Coordinator,
quickly and at a very broad, general level. UD Library Institutional repository
University of Delaware
http://www.bucknell.edu/x43623.xml Jeffrey Trimble,
Systems Librarian
Youngstown State University
abby Clobridge
Digital Initiatives group Leader
Local History online: an open Source Bucknell University
Solution to the management and access
DSpace is an open source digital repository application that
of Historical Collections
can be used by any organization to provide permanent access
Coleman Hall, room 252 to its digital works. The software is free and open source,
meaning users can download and customize the application to
John Lyles fit their needs. The software was initially developed by MIT
archivist/genealogist and HP labs, and made open source in 2002. The platform was
Chattahoochee Valley regional Library System adopted quickly by numerous organizations around the world,
as it was easy to use and provided broad access to much of
The Chattahoochee Valley Regional Library System (CVRLS) the key intellectual output produced in digital form. Currently
project provides greater management and online access to there are over 300 organizations in 42 countries using DSpace.
its local history and genealogy collections. Like many public The majority of these organizations are college and university
libraries, CVRLS had amassed numerous unidentified and libraries.
unprocessed historical collections but had little experience
managing and providing access to them. To complicate matters, In the first several years after DSpace gained adoption, many
CVRLS agreed to assist other cultural heritage organizations in organizations noted they were having trouble getting traction
arrangement and access to their respective archival collections. on campus to entice users to deposit content into their
How does a library, with limited resources, establish intellectual repository. This presentation will discuss the common issues
control and provide online access to these unique collections? faced across the community, several case studies on what
One option is Archon, an open source archival management tool libraries did to promote their repository and engage users, and
developed by the University of Illinois at Urbana-Champaign. how the DSpace application has evolved to better address the
This presentation will discuss the selection of an open source needs of the end users.
management system, usability issues, project workflows, and
will emphasize the challenges and benefits of serving history
online.



ConferenCe SCHeDULe

The Tri-Colleges’ Collaborative Visual Balancing the Need for Efficient
resource Collection Submission of Scientific Data with the
Coleman Hall, room 150 need to Collect metadata
nicole finzer
Visual resources Specialist robert r. Downs
Bryn mawr College Senior Digital archivist
Susan Dreher Center for International earth Science
Visual resources Digitization Coordinator Information network (CIeSIn)
Swarthmore College Columbia University
Julie D. Coy robert S. Chen
Bibliographic and Digital Services assistant Director
Haverford College Center for International earth Science
Information network (CIeSIn)
The Tri-Colleges (Bryn Mawr, Swarthmore, Haverford) developed Columbia University
and maintained separate Visual Resources Collections until
Summer 2006. At this time the colleges decided to bring the Providing capabilities for efficient self-submission of
online image collections together and participate in the ARTstor scientific data into digital repositories can enable scientists
hosting program. Multiple systems (Luna Insight, Embark, MDID, to submit their data for preservation and use by current and
ContentDM) were reviewed. This session will discuss the issues future communities of users. Obtaining documentation and
and decisions that went into making a successful collaboration, descriptions of submitted data from scientists can improve the
from cataloging practices to digitization standards, along with quality of the submission and facilitate the discovery, use, and
our ongoing challenges. curation of scientific data. When designing capabilities that
enable web-based submission of scientific data and research
http://triptych.brynmawr.edu/ related information into digital repositories, the user interface
enabling self-submission must offer simple and efficient
ways for scientists and their representatives to contribute
metadata, documentation, and descriptive information about
the data that they are sharing. Digital repository developers
and managers need to meet the challenge to balance the
requirements for enabling efficient submission of scientific
data with the requirements for scientists to provide metadata,
documentation, and descriptive information with their
data. Designing the user interface to enable capabilities for
the self-submission of data that meets this challenge can
facilitate the submission of scientific data that includes the
information needed to improve data quality, provenance, and
understandability, and to facilitate its preservation for future
discovery and use.

http://www.ciesin.org/



ConferenCe SCHeDULe
Session Two: 10:15 – 11:15 am
archivists’ Toolkit
access to Visual resource Collections
Brian Hoffman
Part one: Seeing, Seeking and Sensing: Intellectual
analyst
access to Visual Collections
new York University
Sibyl roud
Joan Beaudoin
archives analyst
Ph.D. Candidate & ImLS research fellow
archivists’ Toolkit
College of Information Science & Technology
Drexel University
The Archivists’ Toolkit is the first open source archival data
management system to provide integrated support for
Although images are among the most intriguing materials to
accessioning, description, donor tracking, name and subject
be found in digital collections, providing intellectual access
authority work, and location management for archival
to them presents unique challenges. This session sets out
materials. NYU has adopted the Archivists’ Toolkit for archival
to address the various dimensions that must be considered
management, and has created workflows that leverage
in providing access to images in an online setting. These
the Toolkit to facilitate preservation- and access-oriented
dimensions are the cataloging of materials, the methods of
digitization; desktop web publishing; and OAI-PMH exposure
retrieval, and user expectations.
of archival collections. This demonstration will review the
main functionality of the Toolkit, highlighting new features in
Part Two: Image Search, retrieval, and Collaborative
the latest release. We will then discuss the various authoring
Use during the Costume Design Process
and publication lifecycles of finding aid data at NYU and invite
questions and discussion.
rachael Bradley
Ph.D. Candidate http://www.archiviststoolkit.org/
College of Information Studies
University of maryland
Information Systems engineer
mITre Corporation

Visual information is used during collaborative design Introduction to Streaming Video
processes to convey both factual and affective information. Coleman Hall, room 221
Understanding image use during design facilitates developing
digital collections to support communities of practice that need eric Smith
to find, retrieve and discuss images. This session will present assistant Director of Information Security
results from a pilot study of image use during a costume design and networking
process. It will discuss how the findings fit with previous users
Bucknell University
studies of image use in other contexts and within a larger
research framework on image use during collaborative costume
Increasingly, more institutions are streaming video and audio
design practice.
within institutional repositories and digital library collections
to distribute multimedia content to global audiences. In this
presentation, we will review the basics of web streaming and
present a simple solution that will allow an institution to easily
begin to stream video. We will demonstrate techniques using
a combination of software that many institutions already own
and some additional open-source utilities. We will also cover
the steps required to integrate digital video services with
the Akamai global distribution network and discuss options
for incorporating the streamed video into digital library and
institutional repository systems.

This session will be interactive; attendees are encouraged to
bring laptops.

http://www.bucknell.tv/



ConferenCe SCHeDULe

Johns Hopkins applied Physics Various approaches to Building Digital
Laboratory Digital Image Library Libraries – from Tech Cool to Strategic
Coleman Hall, room 120 Coleman Hall, room 251

Karen B. Higgins Deborah Ludwig
Johns Hopkins University assistant Dean for Collections and
Scholar Services
The Applied Physics Laboratory had a collection of approximately University of Kansas Libraries
30,000 digital photographs dating back to 1999 managed using Sheryl Williams
Extensis Portfolio, a desktop application. The collection was Interim Head of Spencer research Library
mainly used by a few graphic artists and designers. A project
University of Kansas
was undertaken in 2006 to make the collection web accessible
by all laboratory staff. Web access was launched in July
The race is on at many cultural heritage institutions to build
2007. This presentation will explain the project and include a
new and innovative digital collections that extend knowledge
discussion of:
and experiential learning in exciting ways. Institutions utilize a
variety of approaches in building digital collections and libraries.
• Defining a metadata schema for the collection
Some focus on systematic identification, prioritization, and
• Using a taxonomy vs. authority lists
digitization of existing collections. Others may foster cross-unit
• Indexing the Collection
teams of collections or subject specialists, curators, archivists,
• Designing the web interface
university administrators, and digital or technical specialists to
• Conducting the Usability study
establish digital development priorities. Still others may build
• Future enhancements
digital content through outreach, engagement, and partnership
with individual faculty, departments, researchers, artists,
students, or community groups. Some innovative institutions
concentrate on creating model or demonstration projects that
illuminate possibilities for new types of digital collections with
an eye on using technology to enable interactive experience.

Institutions embarking on, or re-evaluating, a digital library
program may wish to take some time to discuss these
approaches, consider the strengths and challenges of these
various options for building and sustaining digital collections,
and focus on those options that best meet the mission and
goals of the institutions.



ConferenCe SCHeDULe
Session Three: 11:30 – 12:30 pm
The Classical artifact research
Implementing a Digital Library repository repository in DSpace: a Partnership with
Using fedora Students
David Kennedy and Jennie a. Levine
Lois Widmer
University of maryland
associate Director for e-research Support
The University of Maryland Libraries launched its Digital
Brandeis University
Collections repository in July 2007. Digital Collections at Dai Wei
the University of Maryland is based on the Fedora platform. Digital Initiatives Librarian
While two collections were mounted in Fedora a year after Brandeis University
implementation began, it took an additional 18 months to Jenny Zimmer
release an integrated repository which supports both federated Brandeis ‘08
searching across collections, as well as the development of
individual ‘boutique’ collections with their own interfaces, The Classical Artifact Research Center, part of the Classical
search parameters, and browse functionality. We will focus on Studies Department at Brandeis University, houses a collection
how these goals informed the development of an extensible of some 800 archaeological artifacts primarily from the Mid
framework that was flexible enough to accommodate multiple East. Each year a select group of students is awarded internships
object types (images, full text TEI and EAD, moving images, to manage and research this collection. During academic year
and audio) but which also supported cross-object retrieval. 2007-2008, the current group of interns began a project to
photograph and describe each object in order to provide broader
The presentation will explore not only the technical issues access to the collection than can be accomplished through
faced, but the organizational issues in mounting a relatively local exhibits. Simultaneously with this initiative, Brandeis has
complex architecture with limited resources. We will also launched an institutional repository based on DSpace software.
discuss the various metadata schemes used in the system, as The logical next step was to negotiate the addition of the
well as the system architecture, including the development CLARC digital image collection in the institutional repository.
of an API, object and content classifications, web services, This effort has been a joint negotiation and collaboration
and the development of the administrative interface. Lastly among the student interns, the faculty advisor, and Library &
we will discuss issues of migration, authentication and Technology Services (LTS) staff members.
archival storage. Finally, the presentation will address future
enhancements and plans for development, as well as stumbling The initial collection for the institutional repository consists of
blocks and lessons learned from the process of building a digital about 300 images of some 170 objects in the CLARC collection.
collections repository. Additional images as well as students’ research papers, senior
honors theses, and bibliographies will be added as they become
http://www.lib.umd.edu/digital/ available. As more research is conducted, metadata for the
objects will be updated; therefore, this is an active, living
collection in the institutional repository. Future plans include
3-dimensional viewing of the objects.

The presentation will cover decision-making and negotiation
processes, metadata choices, metadata crosswalks between
FileMaker Pro local metadata set and DSpace qualified Dublin
Core, working with multiple manifestations of each object,
and the overall experience of collaborating and coordinating
with busy students and faculty.

http://www.brandeis.edu/departments/classics/CLarC.html



ConferenCe SCHeDULe

Digital reference Services: The Current Scaling Up Digital Library Production:
State of Library and archival Instruction Strategies for Practitioners

Valli Hoski aaron L. Brenner
Kathleen o’neill Digital Projects Librarian
Donna Scanlon University of Pittsburgh
mark Sgambettera
Vanessa Uribe As libraries transition their digitization initiatives from ad hoc
projects to ongoing programs, there is great incentive to scale-
The panel presents two content analyses, one qualitative up the work of creating and managing digital objects. The
survey, and one case study that focus on how reference Digital Research Library within the University Library System
services and library and archival instruction are currently at the University of Pittsburgh has been engaged in such an
being delivered in a digital environment. In addressing the effort; over the last several years it has worked to generalize
current state of library and archival instruction, the panelists its processes, streamline workflows, and automate as much of
hope to raise awareness about the importance of the human its digital production work as possible.
element in digital libraries, highlight the ways that reference
services add value to digital collections, and demonstrate This lecture will present our workflow strategies as a case-
practical solutions for the design of digital reference services study, focusing on general principles that should be widely
that conference attendees can apply to their host institutional applicable to other library digitization practitioners. Specific
website or reference services workflow. topics will include: process mapping, workflow tracking, file
management, quality control, documentation strategies,
Valli Hoski will present case studies of self-guided bibliographic automation design, and custom tool development. Ongoing
and research methodology modules that can be used challenges and future goals will also be addressed.
independently by students, teachers, or librarians, or integrated
into instructional lesson plans in order to accommodate a range
of audiences and learning styles.

Kathleen O’Neill and Mark Sgambettera present the results
from two content analyses of archival websites in which the Tools for repurposing marC metadata in
panelists ask: What reference materials are available online Digital Libraries
that provide users with information about archival repositories Coleman Hall, room 120
and their collections? Ms. O’Neill will analyze whether the
format, content, and presentation of reference materials michael Bolam
can be classified as user centered or material centered, the
metadata Librarian for Digital Production
degree to which digital reference materials improve archival
University of Pittsburgh
literacy, and how these elements impact intellectual access
to archival collections. Mr. Sgambettera will report on state-
Libraries expend a huge amount of resources creating and
of-the-art archival instruction modules and survey trends in
maintaining MARC data for their online public access catalog.
digital reference services.
Transforming catalog records to MARCXML allows libraries to
reuse their MARC data in XML-based digital library projects.
Donna Scanlon and Vanessa Uribe will compare educational
Free open source tools for creating MARCXML from MARC, built
and training methods used by library schools and the Internet
on a variety of platforms, are available to help librarians make
Public Library to train students and staff in how to answer
the transformation.
reference questions. Using evidence from interviews with
educators and instructors, Ms. Scanlon and Ms. Uribe will
The lecture will present a brief overview of the MARCXML
contrast pedagogical styles as they relate to traditional, face-
standard and feature some of the tools for creating XML
to-face reference transactions and digital reference services.
from MARC records. Specific tools will include the Library of
Congress MARCXML Toolkit, MarcEdit, MARC4J, and MARC/Perl.
Strengths and weaknesses of each of the tools will be explored
using actual data.



ConferenCe SCHeDULe
Session four: 2:00 – 3:00 pm
The intersection of these undertakings with the Access
Defining and Digitizing a Commonwealth: Pennsylvania Digital Repository and the Pennsylvania Digital
Towards a Collaborative approach to the Library metadata repository will also be discussed. Meeting
attendees will be encouraged to discuss and provide feedback
Digitization of Pennsylvania’s History, on these projects, which will then be used to shape the
Society, and Culture digitization work being done.
http://padl.pbwiki.com/
John Barnett
assistant Director
Pennsylvania academic Library
Consortium, Inc. (PaLCI)
Tom Clareson a Series of Unfortunate events, or How
Program Director for new Initiatives
not to Build a Digital Image archive
PaLIneT
Dan Iddings Coleman Hall, room 252
executive Director
Pennsylvania academic Library Jami L. Bryan
Consortium, Inc. (PaLCI) Library manager
Laura Blanchard College of graduate and Professional Studies
executive Director University of mary Washington
Philadelphia area Consortium of Special Thomas mcnulty
Collections Libraries (PaCSCL) assistant Systems Librarian
Simpson Library
The presentation will focus on two collaborative undertakings University of mary Washington
by several of Pennsylvania’s library consortia — PACSCL, PALCI, Carolyn S. Parsons
and PALINET — in conjunction with Access Pennsylvania and the Special Collections librarian
Pennsylvania Office of Commonwealth Libraries to help define Simpson Library
and create Pennsylvania’s digital library. University of mary Washington

The first part of the presentation will concentrate on the Librarians and IT staff at the University of Mary Washington
efforts of the Collection Development Working Group of the encountered myriad pitfalls and problems in building a digital
Pennsylvania Advisory Committee for Collaborative Digitization image archive for the University’s Centennial Celebration. Three
(PACCD), a statewide coalition of leaders in digitization of librarians involved in the project will share lessons learned
and access to important resources across the Commonwealth over a two year period of missteps, trials and tribulations
of Pennsylvania. Representatives from this working group in the creation of Archives @ UMW, a digital repository that
will report on their activities to develop guidelines for the runs on VTLS’s VITAL software. The team will discuss the many
subject matter and content of a comprehensive, distributed, issues they discovered in securing funding and maintaining a
statewide digital collection of Pennsylvania’s history, society, realistic and workable project scope. Difficulties with metadata
and culture. standardization and editing, complex copyright issues, image
acquisition, and hardware and software limitations will also
The second part of the presentation will elaborate on PALINET be discussed. Finally, the group will reveal some of the more
and other consortia’s efforts to carry out a regional mass challenging moments they faced as they tried to sustain a
digitization operation that complies with the Open Content productive team environment, train student workers and
Alliance philosophy of free and open access through the Internet handle increasing pressures from the University community to
Archive. With support from a Sloan Foundation grant, PALINET “get the images online already.”
and PALCI member libraries have committed to make a portion
of their public domain books available for digitization in order
to provide a broad array of research materials to students,
faculty, and the community as a whole.



ConferenCe SCHeDULe

Building Digital audiovisual Collections: Collaborating with faculty on Digital
an example from the archives Projects

Kevin m. Clair Part one: Part of the Team: Working with faculty to
metadata Librarian meet Their Digital goals
Penn State University
Jim gerencser
Advances in technology have put the possibility of making College archivist
audiovisual content available digitally within reach for many Dickinson College
institutions that could not previously afford to do so. There
are unique challenges associated with digitizing and managing Many of the digital projects that have been undertaken
this type of material. In this presentation, attendees will learn utilizing resources of the Dickinson College Archives and Special
how to make their audiovisual collections accessible, including Collections have been initiated by faculty at the college. In
digitization software, file formats appropriate for archival some cases, professor and archivist worked very closely through
purposes, and metadata standards which exist to make every detail of the project, while in others the archivist merely
this material findable. The Jack Rabin Collection, a digital provided advice on scanning and metadata standards. Some
collection produced by Penn State with significant audiovisual projects involved college resources and personnel exclusively,
materials, will be used to demonstrate these topics. and others required working with outside vendors and website
designers. In this presentation, Jim will be talking about his
http://www.jackflaps.net/talks/bucknell/ different collaborative experiences and will suggest ways in
which information professionals can be especially helpful when
supporting faculty members in their digital aspirations.

Part Two: Teaching History using Digital resources

metaDB: a Distributed metadata Creation robert alan Harris
Tool asst. Dir. for academic Technology, IrT
Coleman Hall, room 120 The William Paterson University of
new Jersey, Wayne
eric Luhrs
Digital Initiatives Librarian Can the usual secondary and tertiary source readings assigned
Lafayette College in upper-level college history classes be replaced by primary
sources taken from digital libraries and archives? Have the
The key to successful digitization work at small colleges is to online resources created by scholars and librarians developed
build strong relationships among scholars, librarians, archivists, to the point that secondary studies, analyses, and summaries
and technologists, and to learn how to break projects into can be put aside in favor of the building blocks of history itself:
tasks that can be distributed among these collaborators and primary sources?
then re-assembled into cohesive collections. Lafayette College
is developing MetaDB, a distributed metadata creation system These questions rest on two levels: first, the debate
that allows us to farm out individual digitization tasks to concerning the value of primary sources vs. secondary and
experts throughout campus, and then to export completed tertiary analyses, and second the question of the viability of
collections directly to our digital repository. MetaDB allows current online resources as a vehicle of study for college level
these users to work concurrently, automates tedious data entry students. I will treat both questions, but my primary interest
tasks, minimizes input mistakes, and provides remote access is the latter. What is the state of online history resources, and
to digital collection builders. Using MetaDB’s web interface, is it reasonable to expect that they can be used as central
students create technical records as items are scanned, the reading materials in a college-level course?
digital initiatives librarian defines metadata requirements and
supplies data for static administrative fields, then archivists
or faculty subject specialists provide descriptive metadata for
each item. continued on next page



ConferenCe SCHeDULe
continued from previous page
Session five: 3:15 – 4:15 pm
Part Three: Collaborating with faculty
World War II Poster Project
michael Weaver Coleman Hall, room 221
Instructional Technology – Lead
Bucknell University David Del Testa
assistant Professor of History
What do historic architecture, bees, snakes, and multicultural Bucknell University
masks have in common?
Join us to learn about the World War II Poster Project, a unit
They’re all the subject of digital projects involving designed to embed several information literacy and technology
collaborations between faculty and the instructional technology fluency skills into an entry-level history course. The project
group at Bucknell University. Faculty at Bucknell use digital was initially conceived by David Del Testa, Assistant Professor
resources in research, scholarship, and classroom activities. of History, and was implemented as a collaborative effort
Some projects may involve existing digital resources, while between Del Testa and several members of the library and
others involve creating new resources. Often, there is some information technology staff who hoped to use a sensitive
form of underlying technology necessary to support the digital mix of ‘analog’ historical sources and technology as a vehicle
project, and that’s where the instructional technology group to promote more student engagement in the standards and
gets involved. With some projects, we are working with the methods of historical practice.
faculty alone. In other cases, we are also working with students
in a particular course. In this presentation, we will discuss:

We’ll take a look at several digital projects at Bucknell. • Planning
Emphasis will be on the collaborations between faculty and • Information literacy standards and the World War II Poster
instructional technologists in creating and supporting these Project
projects and resources. • Collaboration between faculty, librarians, and instructional
technologists
• Project chronology
• Students’ experiences working with archival materials
• Building the digital library
• Assessment
• Lessons learned
• Plans for the future

The intent is that this project can serve as a blueprint that
can be adopted by other institutions, using various types of
archival materials.

http://www.bucknell.edu/x36100.xml



ConferenCe SCHeDULe

LSTa grants: from Project Planning to Using open Source Software: What it
fruition to Sustainability means for Your Institution

Part one: The Lycoming County Women’s History michele Kimpton
Project executive Director
DSpace foundation and Panelists
Janet Hurlbert additional Panelists
associate Dean and Director of Library Services
Lycoming College Join us for a discussion about open source software. Michele
Kimpton (DSpace Foundation) will outline what criteria you
Lycoming College, in partnership with the James V. Brown should look for when evaluating an open source platform, what
Library and the Lycoming County Historical Society received resources you will need internally, what you get and what you
a LSTA planning grant for a digital Lycoming County Women’s do not get when you choose to run opensource, and lastly what
History Project. The presentation will focus on the conditions the long term benefits are, particularly for libraries, when
existing in the Williamsport community that led us to envision choosing open source solutions over proprietary commercial
such a grant and the beginning steps in procuring the grant. solutions.
Details will be shared about the consulting process and the
formation of a community users group to guide the planning The rest of the session will be a panel discussion. Panelists
and implementation stages for this project. Emphasis will be on will include representatives from various types and sizes of
the need for careful planning and will elaborate on our use of a institutions. Audience members will be encouraged to ask
project manager not employed by any of the three institutions. questions of panel members. A lively discussion is expected!
Future steps that will occur as a result of this planning process
will also be included.

Part Two: manageable and reasonable: Implementing
an LSTa Digitization grant

Jim gerencser
College archivist
Dickinson College
Waidner-Spahr Library

In September 2001, Dickinson College submitted its first grant
proposal for a digital project through the LSTA program.
Receiving that first grant provided a valuable foundation on
which we have been able to build ever since. We recently
completed our third LSTA-funded digital project, this past one
being a collaborative venture with Millersville University, and
we began work on our fourth project just last month.
In this presentation, Jim will discuss his experiences with
submitting, implementing, and sustaining each of these LSTA
grants. Jim will address the application process as well as the
reporting and other administrative details necessary as part of
the grant process. Jim will also speak about the challenges of
maintaining and sustaining digital initiatives through the years
and will suggest several options as possible solutions to these
challenges.



ConferenCe SCHeDULe

Projects from University archives

Part one: meet Theo: Digitizing the Theo Brown
Diaries

rodney g. obien
Curator of Special Collections & archives
george C. gordon Library
Worcester Polytechnic Institute

In 2006, the Worcester Polytechnic Institute (WPI) received a
grant from the Massachusetts Board of Library Commissioners
to digitize a collection of diaries by the noted John Deere
engineer Theo Brown. Theo Brown, a graduate of WPI Class
of 1901, was head of the experimental division of John Deere
& Co. and responsible for 158 design patents. The diaries
(65 volumes, 23,000 pages) chronicle his 41-years at John
Deere, and captures the spirit of Americana in his day-to-day
descriptions of family, travel, and current events from 1893
to 1971.
The presentation will offer an overview of the project, detailing
its planning and implementation.

http://theo.wpi.edu/

Part Two: Doing Digitization In-House: The James
Buchanan resource Center

malinda Triller
Special Collections Librarian
Dickinson College
Waidner-Spahr Library

This presentation will provide attendees with a model
for implementing an in-house digitization project based
on Dickinson College’s James Buchanan Resource Center.
Buchanan graduated from Dickinson in 1809, and the college
has since collected manuscript and print materials that
document his extensive and often-criticized career in politics.
The Archives and Special Collections Department created the
Resource Center in 2004 with funding provided by the Institute
of Museum and Library Services under the provisions of the
Library Services and Technology Act. This on-line resource
combines full-text searchable correspondence and published
works with images, a timeline, extensive bibliographies, and
other contextual information. This presentation will provide
an overview of the project’s workflow, including planning,
selection, equipment and technology, scanning and metadata
standards, quality control, and evaluation.

http://deila.dickinson.edu/buchanan/



PoSTerS, TeCHnoLogY SHoWCaSe, anD VenDor eXHIBITS

Digital Herbarium Collection encoded archival Description (eaD)
Template in microsoft Word
andrew Sallans
research Computing Lab manager Daniel mancusi
University of Virginia Digital Projects Technologist
Sherry Lake Bucknell University
metadata Specialist
University of Virginia We will demonstrate a Microsoft Word .doc file which serves
rebecca Pappert as a template for filling out the most common EAD fields for a
Librarian for Life Sciences finding aid. When completed, the template can be exported
University of Virginia to an EAD-encoded XML file.

additional authors:
Carla Lee
Director of Science
engineering and education Libraries evaluation of Digital Libraries: mIC,
University of Virginia nJDH, and nJVid
Deborah eshenour
Web and Publications editor Judy Jeng
University of Virginia Head of Collection Services
new Jersey City University
The Research Computing Lab, of the University of Virginia’s
Charles L. Brown Science and Engineering Library, has been This poster reports my digital library evaluation experiences,
collaborating with the University of Virginia’s Department of including the evaluations of the Moving Image Collections (MIC,
Biology and Mountain Lake Biological Station to develop a http://mic.imtc.gatech.edu/), the New Jersey Digital Highway
digital herbarium collection. The digitization of this collection (NJDH, http://www.njdigitalhighway.org/index.php), and the
will improve access to the collection, while also preserving the NJVid (http://www.wpunj.edu/njvid/).
knowledge stored in the physical collection and held by those
who curate the collections. Immediately upon digitization, Usefulness was the primary evaluation criterion for both the
this collection will become available to a far wider audience, MIC and the NJDH. The evaluation of the MIC used FRBR’s four
rather than just those who visit the semi-remote research tasks (find, identify, select, and obtain) as the framework and
facility during the summer months. uncovered what metadata fields were useful in these four
information retrieval stages. The evaluation of the NJDH helped
In addition to these basic digitization goals, we have aligned to discover the priorities of themes to add to its collections,
with the efforts of the NSF-funded SERNEC (Southeast Regional why some local museums were not able to participate, and
Network of Expertise and Collections) project to develop other usability issues. The evaluation of the NJVid has thus far
standards for digital collections, funding, resources, and completed its first stage: needs assessment.
preservation of expert knowledge in Southeast herbaria. This
wider collaboration will allow insufficiently-funded institutions
the opportunity to pool resources with other institutions
and still successfully preserve and increase access to their
institution’s herbaria. The potential impact of increased
access to herbaria is significant. Newly discovered herbaria
data, timescale collections, and subsequent opportunities for
powerful computation and analysis, increases the potential for
new discoveries and better decision-making around botanical
resources in the Southeast.



fleet Street found: The global Photos I never met a Digital object I Couldn’t
metadata Project Cite: Zotero and alternatives for
Personal Digital Libraries
John fahs
Senior Young adult Librarian Jack Widner
new York Public Library assistant Professor
abigail meisterman reference Librarian
nYPL Labs edinboro University of Pa
new York Public Library
Zotero, a free utility developed at George Mason University,
This poster focuses on a vernacular photography digitization is a client-based application for bibliographic management
project currently underway at the Queens College’s Graduate and document storage while using the web. Based exclusively
School of Library and Information Science (Queens College on open source and on the Firefox browser, Zotero is finding
GSLIS). The presentation is being made by John Fahs, with a niche in an open-source world, and recently was cited as
quality control and consulting input from my former QC the bibliographic management tool of choice for the American
classmate and current NYPL colleague Abigail Meisterman of Social History Online project. See http://www.dlfaquifer.org/
NYPL Labs. The Global Photos Metadata Project was initially In this poster, Zotero will be demonstrated and compared to
conceived as the final project in Dr. Colleen Cool’s Digital other packages that may be available to users in University
Libraries course (GSLIS 753) and is currently being refined settings, and the advantages and shortcomings will be offered.
as an Independent Study project under Professor Thomas As digital libraries expand, the desire of users to collect
Surprenant (GSLIS 791). The project has been heavily modeled objects and even build personal libraries, while maintaining the
on the Waterways of New York postcard project initiated by Dr. importance of citing sources correctly, will remain important
Surprenant and Dr. Claudia Perry of QC. for anyone who plans to incorporate them into scholarly or
popular works.
The Global Photos Metadata project encompasses a subset of
20 images from a large collection (500+ images) from a defunct
wire service to which all rights have been acquired. They were
originally created as works for hire by anonymous Fleet Street
hacks on the crime beat in London from 1965-1981.
an Investigation of Image Users across
The project to date has included scanning both the front and Disciplines: a model of Image needs,
backs of the photos to create high-resolution Tiff files; the
retrieval, and Use
creation of access derivatives; the assignment of metadata;
and the creation of an access point for end users via Flickr.
Joan e. Beaudoin
Collection building is also underway with these images using
Greenstone, but for the purposes of the poster the focus
Ph.D. Candidate & ImLS research fellow
will be on the work currently accessible on Flickr in order to College of Information Science & Technology
present a case study in getting started with a project using Drexel University
metadata in a rapid development project and in preserving
fragile photographic materials before creating access for Images, visual representations of the world and ideas around
researchers and other stakeholders. The goal is to show how us, have become a pervasive presence in the 21st century.
experimentation and collaboration in applying metadata to Technological advances in the past two decades and the
a special collection of vernacular photography can provide growth of the Internet have accelerated the amount of visual
usability to researchers from an artistic, historical and social material available to us and increased our access to images.
background. Although there has been great deal of enthusiasm for the
entry of images into the digital realm, research into the topic
Vernacular photographs are often considered to be “accidental” of image users has not seen an equal level of support. In an
art in that they have typically been produced for purposes other attempt to understand image users’ behaviors this study will
than artistic. Sometimes described as “Fine Art Documentary examine twenty-four participants in four separate user groups,
Photographs” or “Outsider Art,” the genre is by definition quite including six in each group: archaeologists, architects, art
large, relatively new in terms of scholarly interest, and due to historians and artists. The choice of these groups of participants
the nature of the images, both compelling and addictive. creates a situation where two groups, archaeologists and art
historians, are expected to need images for pedagogical and
research purposes while the two remaining groups, architects
and artists, are believed to need images for inspiration and
problem-solving aims. These groups of image users will allow



for an assessment of image users’ behaviors by discipline and managing Digitization activities: an arL
underlying needs. This examination will be used to identify
the critical characteristics of users’ image needs, retrieval and
SPeC Kit
use. The frequency of image needs and the extent of direct
rebecca L. mugridge
image seeking are among these critical characteristics which
will in turn lead to the development of a theoretical model to Head
explain users’ image behaviors. Cataloging and metadata Services
Penn State University Libraries

Academic and research libraries are increasingly becoming
involved in digitization activities. As the management of digital
projects and initiatives is a relatively new endeavor for most
Leveraging History with Social libraries, there is an impact on the libraries’ organizational
Technologies structures, workflows, staffing and budgets. Digitization
activities require different models for selection, cataloging,
Judith Brink-Drescher funding, and access. Staff skill sets are different, as well as
supporting equipment, and computer hardware and software.
faculty Librarian
Dowling College
This SPEC Kit was designed to identify the purposes of libraries’
Diane Holliday digitization efforts, the organizational structures that libraries
LISS History Curator use to manage digital initiatives, whether and how staff have
Dowling College been reassigned to support digitization activities, where
funding to sustain digital activities originated and how that
This poster focuses on using a wiki technology both as a tool funding is allocated, how priorities are determined, whether
for community outreach as well as digital preservation. With libraries are outsourcing any digitization work, and how the
a wiki’s unique collaborative interface, libraries are better success of libraries’ digital activities has been assessed. The
able to reach out to various constituencies (students, alumni, focus of the survey was the digitization of library materials,
faculty, community...the world?) in the spirit of collaboration. rather than the creation of born-digital objects. Survey results
This not only acts as a promotional tool, but also, invites the were published by the Association of Research Libraries as ARL
community to participate in its own local history, generate SPEC Kit 294. While the survey addressed research libraries
genealogical interest and much more. Included also are the (primarily academic), there is much in the survey results
web 2.0 social technologies which come part and parcel with that might be of interest to small or mid-size academic and
a project of this nature. Specifically, we address the notion of public libraries that are considering digital projects. Criteria
a hybrid approach by combining good old fashioned research, for digital project selection is one such topic that has broad
oral history and archives with Web 2.0 social technologies (e.g. appeal.
podcasts, mashups, wikis, blogs) and other folksonomy-friendly
web based applications such as Flickr and LibraryThing.

This poster is not intended to address the technical issues
of the Wiki-world; rather, we hope to address our peers in
layman’s terms to describe our experiences, best practices and
lessons learned.



a manakin makeover: DSpace “Looks and Planning and administering a Digitization
feels” good Project in a Small, Team-Based Library
Christina richison Brian ardan
nITLe Information Services electronic Collections Librarian
Technical Services Specialist Lock Haven University of Pennsylvania
nITLe (national Institute for Technology Bernadette Heiney
and Liberal education) Information Services Librarian
Lock Haven University of Pennsylvania
Whether starting a new repository or migrating an existing Joby Topper
collection into a new environment, institutions face many Technical Services Librarian
choices and challenges. Within the managed technology services Lock Haven University of Pennsylvania
unit of NITLE, DSpace is the supported platform of choice for an
Cathy Weglarz
institutional repository. As an open source application, DSpace
Health Sciences Librarian
is a low-cost and flexible option for repository development.
Lock Haven University of Pennsylvania
NITLE’s mission is to help participants using DSpace to become
Lock Haven University of Pennsylvania is a member of the
effective users quickly and efficiently. Participating campuses—
Pennsylvania State System of Higher Education (PASSHE). It
whether using the NITLE DSpace Service (a managed service) or
supports an average annual enrollment of 5000 students with
self-hosting DSpace—benefit from the professional development
69 undergraduate degree programs and 4 graduate programs.
opportunities and peer communities of practice that NITLE
Stevenson Library is the main campus library for LHU. With
offers. DSpace user community meetings, both face-to-face
a staff of seventeen, it has operated in a team environment
and virtual, give participants the opportunity to share best-
since 2000. Most library operations are administered and
case practices and to leverage each other’s expertise to make
performed by teams whose members can be faculty or staff,
better use of the DSpace technology. NITLE also offers DSpace
permanent or temporary. Task forces are subdivisions of teams
workshops in a virtual environment as well as delivered face-
and are designated to support a particular project. The Digital
to-face to interested campuses, providing additional support
Task Force, a child of the permanent Archive Team, was asked
to the NITLE DSpace community.
to create the Library’s first digitization project. Task Force
members included the Electronic Resources Librarian, the
Manakin is the new custom interface tool kit recently released
Health Sciences Librarian, the Technical Services Librarian,
with DSpace version 1.5. Manakin has a modular framework that
and the Information Services and Archive Technician.
allows any institution using DSpace the ability to customize the
campus repository to have a “look and feel” that meets the
The poster will review the development of the Task Force
specific needs of the campus repository, community within the
and the contributions of the individual members within this
repository, and / or collections within the communities of that
team environment. Each person brought unique talents to the
repository. NITLE believes that Manakin offers great value to
project and focused on different aspects of its completion.
DSpace users who wish to customize their DSpace instances.
This allowed a small library with no digitization experience
to successfully create the LHU Wrestling Digital Collection.
NITLE, the National Institute for Technology and Liberal
This collection is a part of the Access Pennsylvania Digital
Education, is a not-for-profit organization that enables small,
Repository.
undergraduate-focused colleges and universities to stay current
in digital technologies and focused on education-centered
goals. NITLE offers professional development opportunities,
peer communities of practice, and managed technology
services. NITLE aggregates the needs from participating
institutions so that cost-effective program development and
technical solutions are attainable with minimal cost and risk.


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