In a virtual meeting, live sketching helps people follow the conversation and makes things clear to everyone. Visuals help the client know that we understand and that we are listening and hearing what they say.

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TIPS FOR LIVE SKETCHING IN VIRTUAL MEETINGS
JUNE 2014
By Marc Hewitt, Marvin Gaviola, Tim May

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TIPS FOR LIVE SKETCHING IN VIRTUAL MEETINGS
We love technology. It enables us to connect with people all
over the globe without even changing out of our pajamas
(which is nice when you are on a 6am client call)! And while
we can’t control how awake everyone is on the call, we can
help make the calls more engaging by using something core
to XPLANE: visuals.
In a virtual meeting, live sketching helps people follow the
conversation and makes things clear to everyone. Visuals
help the client know that we understand and that we are
listening and hearing what they say.
It actually has become an unwritten rule here that a designer
always has a tablet ready to take sketch notes for external or
internal meetings.

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TIPS FOR LIVE SKETCHING IN VIRTUAL MEETINGS
1. COME IN WITH SOMETHING BEFORE YOU START
• Create assets before the call. If the client is a helicopter
company, draw a helicopter before the meeting.
• Build your own asset library. If you like an icon you did for
a milestone? Throw it in a library for easy access so you
don’t start from scratch every time.
• Open at least 6 different 11x17 artboards in Illustrator.
This enables you to have areas for different topics or
ideas. This also enables you to easily save them out in a
print friendly format to provide to team and/or client.
To make that process easier for designers, our design team came up with
“sketch notes 101” training to walk designers through that live capture
process. We use webex, but most of these tips and tricks could be used on
other online meeting networks. Here are some of the ideas considered most
valuable by designers who’ve been through the training:

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TIPS FOR LIVE SKETCHING IN VIRTUAL MEETINGS
2. REMEMBER, YOU ARE ON STAGE
• If you can, only share Illustrator. That way your incoming
email and other alerts don’t show. Otherwise, close any
other apps that can be distracting.
• If you want a very fancy presentation, hide your AI tools
(although some clients like seeing “under the hood”.
• Use varied brush strokes to provide emphasis and create
clearer sketches
• Create a few brush strokes that have pressure
sensitive line widths
• Save brushes to brush library:
• Brush menu
• Save Brush Library
• Name Brush Library
• Set the new brushes as a default by creating a new
Workspace

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TIPS FOR LIVE SKETCHING IN VIRTUAL MEETINGS
3. USE QUICK KEYS SO YOU CAN WORK FAST
It can be hard to keep up with a conversation. Quick keys
enable you to move much faster. Here are some of the
essentials:
• T: Text tool
• Esc: Brings you out of the Text Tool
• B: Brush Tool
• V: Selection Tool
• A: Direct Selection Tool
• M: Rectangle
• Command-Space: Zoom In
• Option-Command-Space: Zoom Out
• Shift-O (letter O): Artboard Tool
• Tab: Hide Tools
• F: Change Screen Mode
• Option-drag: Duplicate selection
• Views: Command-0
• Fit in Window, Command-1
• Actual Size
• Option-Command-0: Fit all Artboards in Window
Finally, have fun. People love to watch what they say come
to life. Getting a chuckle or two out of the client is always
nice.

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