In this presentation, we will discuss ways to access HR information that are stored centrally, hoe it functions , skills required for HRIS practitioners and benefits of the same. To know more about Welingkar School’s Distance Learning Program and courses offered, visit: http://www.welingkaronline.org/distance-learning/online-mba.html

1. HUMAN RESOURCE
INFORMATION
SYSTEMS
Chapter 6 – Designing an HRIS
Department

2. Chapter 6
Abilities which HRIS department must
possess
Access HR information stored centrally
Provide remote access to central information
Provide customization for local and regional
market

3. Chapter 6
HRIS Department and Information
An effective HRIS department should be able to
provide information that meets the following
requirements:
Timely
Accurate
Concise
Relevant

4. Chapter 6
Functions of HRIS Department
Input functions
Data Maintenance Function
Output function
HRIS Reports
Routine Reports
Exception Reports
On Demand Reports
Forecast Reports

5. Chapter 6
Skills required for HRIS Practitioners
Project management
Consulting skills
Entrepreneurship
Self Management
Communication skills
Facilitation skills
Presentation skills
Skills for transforming groups into self-directed mutually controlled high
performing work teams
Trans-cultural skills
Meditation & arbitration skills
Financial skills
Problem solving skills
Diagnostic skills

6. Chapter 6
Sub-roles of HRIS managers
Participates in meetings with management and administrative staff to analyze
existing systems and policies
Evaluates, for the purpose of upgrading systems in a cost effective manner
Prepares workflow analyses of manual processes for conversion to automated
systems
Assesses computer hardware and software configuration alternatives to present
management with viable options
Administers and maintains the departmental website
Assists in the development of training materials
Servers as a liaison between the department and the Department of Information
Technology
Assists with the development and administration of countrywide initiatives and
pilot programs
Cont…………

7. Chapter 6
Participates in short and long-range departmental information
technology planning
Reviews and evaluates potential information systems
Diagnoses and troubleshoots computer problems
Monitors the operations of the computer testing rooms
Assists in the selection and use of any new applications
Participates in meetings
Provides in-depth support for specific applications
Communicates with vendors and service contractors
Assists in monitoring and revising ongoing management
information
Maintains all current and anticipated computerized information
technology systems
Keeps informed on state-of-the-art technology
Uses computer applications

8. Chapter 6
HRIS Designing Issues
Level of involvement of the people in the
system
Merger of old and new systems
Financial Aspects

9. Chapter 6
Benefits of Web-based HRIS
Reduce administrative overhead
Improve employee HR service and efficiency
Improve employee time and work tracking and accountability
Allow managers to make informed HR decision without direct
contact with the HR department
Improve corporate communications
Leverage existing information systems architecture
Free-up HR resources for more strategic innovation
Recruitment and selection
Personnel management
Compensation management
Training and skill development

10. Chapter 6
Ways of improving Web-based HRIS
processes
Publication
Interactive
Instant Access to HR Information
Categories of information available
Policies and procedures
Frequently asked questions about the company
Employment opportunities
Employee directory
New employee data form

11. Chapter 6
Policies and Procedures
Table of Contents
Introduction of benefits
Health benefits
Medical benefits
Dental benefits
Vision benefits
Vacation Benefits
First year of employment
Second year of employment
More than two years of employment
Bonus Plans
First tier scales
Second tier scales
Third tier scales

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