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May 30, 2012




     WebXpress Transport Management Solution


                                  For Express Cargo Industry




                                  Apurva Mankad
                                  ECFY Consulting Pvt. Ltd.
                                  apurva@webxpress.in
                                  w w w. w e b x p r e s s. i n
Agenda


   About WebXpress

   WebXpress Solution Suite

   WebXpress Solution Offering- Express Cargo

   WebXpress Control Tower

   WebXpress Mobility Solutions

   WebXpress GPS Integration

   WebXpress Finance & Accounts
May 30, 2012




      About WebXpress
Company Snapshot


Genesis                                        Solution Focus

   Private limited company                       Transportation & fleet management

   Founded in November 2004                      Warehousing

   Based at Mumbai                               Supply chain visibility

   Development centers at Mumbai & Surat         Devices: Mobile, GPS

Technology                                        Business Intelligence

   Web based technologies                     Customer Segment Focus

   Microsoft technologies                        Logistics Service Providers (LSPs)

   AJAX, C# .Net, SQL 2008, SSRS/SSAS            User of Logistics Services (LSUs)

   Mobile: SMS/ GPRS, Windows Mobile

Team Profile

   Business Process consultants

   Training and Process Head

   Project Managers- 9+ years exp

   System & database designer- 6+ years exp
Organization Chart


                                                                 Partners
                                      Founder & CEO
                                      Apurva Mankad
                                                              Finance & Admin



                                      Chief Operating
     Business                              Officer
  Development Head                    Darshan Hadkar
    Brijesh Arora




Head- Project Implementation           Head- New Technology          Head- Product Development
            Krishan Malik                 Chaitanya Tembe                   Ramashish Gupta




  Project                   Project                                 Module Leader     Module leader
   Manager                  Manager


                                          Customers

            Project Team                                                    Development Team
WebXpress Product Suite




                       Business Intelligence- Qlikview/ Microsoft BI



                           WebXpress Product Suite
DEVICES                                                                            Customer
Android                                                             B2B
                                                                                   Portal
HHT        Fleet Management     Transportation   Order Mgm & WMS    Integration
                                                                                   • Tracking
GPS                                                                 Web Services
                                                                                   • Invoice
Bar Code      Cold Chain        Home Delivery     EXIM Containers   ANSI X12
RFID                                                                RosettaNet     • Complaints
Sensors                                                                            • Enquiry
                           Finance & Accounts | CRM
                                                                                   • Contracts
                                                                                   • E-POD
             Allied Services: Managed Web Hosting | Connectivity
Why WebXpress?



                                     Proven Solution
                                     • Over 2000 users, 1200 locations,
                                       2 mn transactions per month
Lineage                                                                   Diversified Customer base
                                     • Built in Industry practices
• Promoted by professionals                                               • Start-ups to industry leaders
• From IT and logistics industry                                          • LSPs and user industry
• Global expertise for local needs                                        • IT challenged to IT mature


                                        The WebXpress Advantage
Domain Focus                                                              Support Infrastructure
• Undiluted focus on supply chain                                         • Online Customer Support Portal
  and logistics                                                           • Telephonic and IM support
                                     Ecosystem Approach
• Product focus with services                                             • Project Management Office
                                     • One stop solution
• Transaction to Analysis
                                     • Web hosting to GPS to training
                                     • Enabled through partners




          A Technology Solution that works even at the Bottom of the Pyramid
WebXpress Customers


                      WebXpress is used by
WebXpress WMS Salient Customers


                         3PL PARTNERS




                         Deployments




                                        Deployments
WebXpress Partners


                     Qliktech Inc

                     Business Intelligence Solution

                     www.qlikview.com



                     Microsoft

                     WebXpress is Microsoft Independent Software Vendor

                     www.microsoft.com



                     Motorola India

                     Enterprise Mobility Solutions Partner

                     www.motorolasolutions.com



                     Netmagic Solutions | CntrlS Data Center

                     Web Hosting Partner

                     www.netmagicsolutions.com | www.cntrls.in
May 30, 2012




      WebXpress Solution Suite
WebXpress Product Suite

Product                 Description
Transport Management    TMS helps to manage all transactions such as load planning, tendering, placement,
System                  load movement and delivery. Manages various business models such as FTL, Cold
                        Chain, Express Cargo.

Fleet Management        FMS manages fleet related operations for long haul, secondary distribution, taxi fleet
System                  businesses. Also includes fleet maintenance, fuel management, expenses, document
                        and driver management

Warehouse               WMS helps to manage warehousing operations for a 3PL or a manufacturing/trading
Management System       organization. WMS is highly configurable to manage multi user facility and can
                        integrate with any ERP

Business Intelligence   WebXpress products are integrated with Qlikview BI tool to offer analytics for data
                        generated. WebXpress offers ready to use BI templates to realize quick benefits of
                        BI

Finance & Accounts      WebXpress has a fully functional Finance & Accounts systems fully integrated with
                        all operations module of Fleet and TMS.
Data Integration        WebXpress can be integrated with ERP such as SAP and Oracle to exchange relevant
                        information
Devices                 WebXpress applications can be integrated with variety of devices such as GPS, Hand
                        Held Terminal and also sensors such as temperature and fuel sensors
Solution Architecture

                                                                                       PC with Browser- IE 7+




                 Internet Data Center.                       Broadband connection



                                                     F
                                                     I                                     • Branch Offices
                           WebXpress
                                                     R                                     • Area Offices
                            Application              E
                                                                     INTERNET              • Hub Centers
                                 +                   W
                             Database                A
                              Servers                L
                                                     L




                                          High-speed Internet Link
                                                                             GPRS/3G connection


                            Firewall Server               LSP company HO

     Servers
       at                                                 Users at LSP company
       LSP
                                                          HO personnel
    company                       LAN
                                                          Sys. Admin


               Interface System
WebXpress Product Features & Controls




            WebXpress TMS features




            WebXpress TMS Controls
WebXpress TMS for Express Cargo Industry
WebXpress TMS Modules


               EXPRESS CARGO SERVICE PROVIDER




                            Reports

                                                                Customer Self
                                                                Service Portal
Customer contracts        Operations             Tracking
                                                                •   Tracking
                                                                •   Invoice

Demand Management      WebXpress TMS        POD Management      •   Complaints
                                                                •   Enquiry
                                                                •   Rates
 Vendor contracts     Invoice & payments    Online accounts
                                                                •   E-POD
                                                                •   Octroi Rcpts

                      Security management                       •   MIS




  GPS SYSTEM          RFID/BAR CODING           MOBILE SYSTEM
Business Models Covered by WebXpress TMS

Business Model              Description

Full Truck Load (FTL)       Movement from customer warehouse to warehouse,
                            without involving HUBS
Express Cargo Delivery      Committed Time for door to door delivery employing hub
                            & spoke network
Multi-modal Delivery- AIR   Movement of car with Air and Rail movement as significant
and RAIL                    component
Parcel Delivery             Godown pick-up and delivery with warehousing services

Local Delivery              Intra-city Next Day Delivery

Packers and Movers          Specialized module to capture entire life cycle from
                            customer call to packing, moving and delivery
Milk run distribution       Multi point pick up and drop for distribution of goods ex-
                            warehouse
Home Delivery Solutions     Work flow from sales at shop to warehouse dispatch to
                            customer home delivery
Crossing                    Delivery for another transporter, handover to a partner
                            transporter
WebXpress for Express Cargo


OPERATIONS

   Booking of small parcels and LTL
                                                    C1          C2            C3         C..n
    consignments at branches

   Consolidation at hubs
                                                         Branch 1                  Branch 2
   Hub to Hub movement on set routes

   Transshipment to destination hubs and then
                                                                Transshipment Hub
    to branches

   Delivery from branches using DRS

FINANCE
                                                                Transshipment Hub
   Transporter will charge customers for door to
    door service

   Transporter will deploy/ hire a vehicle              Branch 1                  Branch 2

    capacity and pay for km. run of vehicle

   Transporter will manage all costs of booking    C4          C5            C6         C..n

    to delivery but charge customer a single
    amount
Transportation Booking Process



                              Booking Process




                                                      Pickup Run Sheet
            Customer             Docket Entry
                                                         Preparation
            Contracts




                              Loading Sheet
                                Preparation




                            Manifest Preparation




             Vendor
                              Vehicle Contract     FMS- Trip Sheet Module
            Contracts
Transportation Transshipment Process



                                          Transshipment Process




     Unloading Pre-alert Print             Vehicle Arrival Update             FMS- Trip Sheet Module




                                                 Stock Update                  Vehicle Unloading Report




                                                 Loading Sheet
                                                   Preparation




                                           Manifest Preparation




                           Load in New Vehicle              Load in connection vehicle
Transportation Delivery Process



                                    Delivery Process




   Unloading Pre-alert Print     Vehicle Arrival Update    FMS- Trip Sheet Module




                                     Stock Update          Vehicle Unloading Report




                                   Delivery Run Sheet
                                       Preparation




                               Delivery Run Sheet Update       Track & Trace
Transportation POD Movement



                                           POD Process




                                         Delivery Update




                                            POD Scan




       Track & Trace                       POD Forward




                                          POD Receipt
                                        Acknowledgement




                   POD to Consignor with Bill              POD to Next Location
Invoice Process


                                    Invoice




                                                        Docket Financial Edit &
POD Arrival & Finalization      Docket Booking
                                                             Finalization




                                Bill generation




                             Bill submission update




                                 Bill Collection




                                                      Cheque: Deposit Voucher
                                 Generate MR
                                                      Cash: Receipt Voucher




                              Update CBS & A/R
WebXpress Salient Features for Express Cargo Industry

Feature                      Description

Document Management          • All documents are managed through a series management module

Paid and To Pay Controls     • Specific Controls exist to manage to pay and paid outstanding

Route and Schedule           • WebXpress helps to define routes and schedule for each route.
Management                   • WebXpress also has features to define optimum route for each
                               combination of locations.

E-POD using Mobile devices   • WebXpress application can be loaded on a mobile device to capture
                               delivery details and also POD scan.

GPS Integration              • WebXpress is integrated with GPS to provide real time view of
                               delivery and pick up vans and load in them.

Bar code management          • WebXpress can help generate Unique Bar code Identifier (UBI) for
                               each box. This can be done using mobile printer or fixed devices at
                               customer premises.
                             • Bar codes can then me scanned to manage inward and outward for
                               all consignments

DEPS Management              • WebXpress has an extensive DEPS management system to track all
                               missing and misrouted consignments
                             • WebXpress has tracking mechanism to record each DEPS case
Customer Contracts


   Contract Features

     • Business Model wise contracts- LTL, FTL, 3PL, IDT, Secondary Movement
     • Pay basis wise plus Service Wise
     • Multiple Active Contracts
     • Single slab, Multi slab, FTL-Capacity based
     • Rates- Per Kg., Per Ton, Fixed, Fixed + Variable
   Contracts are enforced at time of docket entry

   This reduces errors and also ensures revenue in line with contracts

   Leads to lesser Invoice rejections thus better working capital
Vendor Contracts


   Contract Features

     • Contracts for long haul, local vendors, BA
     • Fixed route, Per Kg., Per Km, Per docket
     • Switching between multiple contracts
   Contracts are enforced at time of VHC entry/ payments

   Reduced mistakes in vendor payment, higher efficiency

   Faster vendor payment, better service level from vendors
WebXpress TMS- Key Benefits


   Real Time information visibility across Transportation network

   Reduction in costs due to

     • Reduction in data entry time and effort
     • Measurement of transaction wise profitability
     • Tighter control on vehicle deployment expenses
   Increase in income due to

     • Ability handle higher work volume with same investment in staff and facility
     • Better service leading to better customer satisfaction, thus more business
     • Better information on customers leading to targeted sales effort
   Savings in working capital

     • Smaller and more accurate billing cycle
     • Faster collections
     • Daily control on cash & bank across locations
May 30, 2012




      WebXpress Control Tower
Customer Dashboard
Booking Dashboard
Booking Breakups
Yield Analysis
Delivery
SLA Measurement
May 30, 2012




      Solution Offering: WebXpress Mobile
WebXpress Enterprise Mobility Technology


                      Microsoft Windows Phone

                      Independent Software Vendor for Microsoft

                      www.microsoft.com



                      Google Android

                      Business Intelligence Solutions

                      www.android.com



                      Motorola India

                      Enterprise Mobility Solutions Partner

                      www.motorolasolutions.com



                      Qliktech Inc

                      Business Intelligence Solution on Mobile

                      www.qlikview.com
WebXpress Mobility Architecture



Hand Held
Terminals
Windows CE
Windows Mobile




                                                  WebXpress Mobile

Tablets                                         Application Middleware
                                     Cellular
Android 2.3
                                     Network
Android 4.0                                     Customer Application/
                         GPRS
                                                 WebXpress Solution
                         3G
                         Wi-Fi

Android Mobile
Android 2.2, 4.0
WebXpress Android Capability


   Android is world’s fastest growing Operating
    system for Mobile Phones

   Android is available across vendors such as
    Samsung, HTC, Micromaxx

   Android phones range starts from Rs. 3800
    onwards, making it cheapest mobility device

   Android is a Full Operating System, thus making
    it possible to build feature rich applications

   Thus, WebXpress has selected Android as
    platform to offer its mobility solutions

   WebXpress has a dedicated team of Android
    developers who work closely with Product Team
    to design Integrated Applications
Hand Held Terminal Vs. Mobile Phones


HHT                                              Mobile Phones

   HHT are industrial quality, rugged, high        Mobile phones are consumer devices
    performance devices used for industrial          designed for multiple features aimed at mass
    applications                                     market

   HHT have a high endurance for dust, water,      Mobile phones are relatively fragile and have
    heat and cold climate                            low tolerance for extreme conditions

   HHT are backed by long term warranty and        Mobile phones have shorter warranty and
    support                                          limited support

   HHT is mainly available in Windows              Mobile phones are available for Android,
    Operating system platforms                       Windows, Apple iOS

   HHT can combine mobile phone, camera, bar       Mobile phones have camera, speakers, GPS.
    code scanner, GPS, smart card reader etc.        Mobile phones can also use many general
    Applications are custom made for HHT             purpose Applications or Apps

   Good quality HHT cost in the range of Rs.       Mobile phones range from Rs. 6000 to Rs.
    35,000 to 90,000                                 35,000 based on brand, feature

   For high endurance applications,                For mass usage but low intensity
    WebXpress recommends HHT                         applications, WebXpress recommends
                                                     Android Mobile phones
WebXpress Ready to Use Mobile Application
WebXpress Ready to Use Mobile Applications


   WebXpress has already designed a set if mobile applications for Windows Mobile as
    well as Android Platforms

   These applications are integrated with WebXpress TMS, FMS and WMS

   Thus, all that customer is required to do is purchase mobile devices, data connections
    and load the mobile devices with WebXpress applications

   All WebXpress applications are Security Enabled and access is through user name
    and pass word only
WebXpress Mobile Applications for
Transportation

Functionality            Description

Transportation Booking    User can enter CN data into mobile device
and Scan                  CN image can also be scanned and sent to server
                          CN and image can then be uploaded to server for completion of data entry
                          Booking can be done after login and only if CN is not already entered and
                           DCR is provided

Delivery                  User can enter delivery information for a given Consignment in mobile
Information Update         device
                          System allows data entry only if DRS is prepared and CN is not yet
                           delivered
                          User can capture delivery date and time, delivery person etc.
                          Application also captures location if device is GPS enabled

POD Scan                  User can scan POD using camera function of Mobile device
                          POD image is then sent to server against CN number
                          CN number needs to be valid and CN must be delivered in system
                          Application also captures location if device is GPS enabled

Track & trace             User can enter CN and get tracking information on mobile device
                          User can also view location of CN on map if GPS service is enabled
WebXpress Mobile Applications for Fleet
Management

Functionality       Description

Vehicle Tracking     User can enter a vehicle number in mobile device
                     Application will retrieve vehicle tracking information and display on device
                     User can also view location of vehicle on map if GPS service us enabled for
                      that vehicle

GPS Tracking         Mobile device with GPS service enabled can be given to driver or a vehicle
                     The device will capture GPS data and send the same to server
                     This information can be used to track the vehicle, check idle time, check
                      speed etc.

Accident/ Damages    In case of accident, user can enter details on spot in mobile device
Information          User can also capture photos and send to central server for future claims
                      process

Status Update        Driver can use mobile application to update status of his vehicle using
                      mobile device
                     Driver can update information from multiple selection
                     System will capture GPS location of the device and status to offer picture
                      to customer
WebXpress Mobile Applications for Warehouse
 Management*

Functionality        Description

GRN preparation       User can download an ASN into mobile device
                      User can then scan each arrived item and enter arrived quantity
                      After completion of all items, system will prepare a GRN (Goods Receipt Note)
                      GRN information is uploaded in WMS/ ERP

Put Away ticket       User will prepare put away ticket in WMS and download put away ticket in mobile
update                 device
                      User will then put away a given SKU as per put away plan
                      User will scan SKU and scan location to confirm put away
                      On completion of put away, ticket is closed and discrepancy reported

Pick ticket update    User will down load pick ticket and visit location to pick SKU
                      User will scan SKU and location to confirm pick
                      If user finds SKU at different location, he will update the same in HHT
                      On completion of all pick, system will close pick ticket

Packing and           At the dispatch area user needs to pack SKUs in cartons
dispatch              He will download a dispatch note in HHT
                      He will scan SKU as he packs in boxes
                      On completion of a box, he will print a bar code label and stick onto the box
                      On completion of all boxes, system will print a dispatch note with box wise packing
                       lists
                                                      * WMS application is available only on Windows platform for HHTs
WebXpress TMS Application- Select Screens
WebXpress TMS Mobile Modules


       Android Application     Windows Application
WebXpress Mobile Authentication


   WebXpress mobile can be used only by
    authorized personnel

   On login, WebXpress will automatically
    identify

     • User name
     • Rights
     • Location of operation
     • Document series
   Thus, WebXpress mobile is a fully
    secure application
Cnote/ docket entry


        Android Application   Windows Application
Cnote completion on WebXpress




  Shows information entered at time of quick entry in Mobile device.
One Click POD Update
Enter/ scan Cnote number
Validation to ensure proper entry
Photo Capture Screen gets activated on Shoot & Upload


   Click on Shoot and Upload button to
    invoke camera function

   Take a picture of POD- use flash if
    required

   Click on done button

   WebXpress Mobile will now upload
    POD automatically

   Wait for main screen to appear again
View image uploaded through Mobile
Application
WebXpress GPS Solutions
WebXpress GPS capabilities


   GPS provides location, WebXpress makes sense of that location

   Thus, WebXpress has devises applications around GPS data to enable an enterprise

    to solve business problems such as Track & Trace, Impending Arrival Notification,

    Proof of Delivery with GPS Signature etc.

   WebXpress has built standard interface to receive data from multiple GPS providers

   WebXpress has built Application to convert the GPS data into information relevant to

    customers business needs
Vendor Neutral GPS Solution


                                                                                       USER ACCESS LAYER


  Qlikview
                              WebXpress                WebXpress
  Business
                             Applications/             GPS reports
Intelligence
                            Customer ERP                and maps
    layer                                                                                  Computer




                 WebXpress GPS Integrator Middleware
                                                                                            Tablet




   Server of                   Server of
                                                                                          Smart phone
  GPS Service                 GPS Service
  Provider A                  Provider B



                                                                     Field team with
                                                                     Mobile Devices


Trailers with devices     Trailers with devices
       from A                    from B
WebXpress GPS Solution Diagram




GPS Satellites


                   GPS Tracker
                                                    WebXpress
                    Command
                                         INTERNET   Application
                     Center
                                                    GPS Module
                   Application




                 Mobile Receiver

                                                                  WebXpress
                                                                    Users


GPS Tracker
   Box

                              Cellular
                              Network
Vehicle Tracking using GPS
Integration of GPS with WebXpress

                               Query based GPS status
                                       screen
Integration of GPS with WebXpress


  Integration of VHC        Speed calculation base
number and Route code           don GPS data
Integration of GPS with WebXpress


Integration with Google
         Maps
All vehicles on India Map
Only selected vehicles shown for tracking
Specific Vehicle on Map with all details
Vehicle Running History
GPS enabled Consignment Tracking Status Details
May 30, 2012




      Solution Offering: WebXpress Online Accounts
WebXpress Accounts- Salient Features


   WebXpress has an Integrated Online Financial Accounts System compliant with Indian GAAP

   About 80-90% of accounts transactions are posted automatically from operations system, reducing
    data entry by over 80%

   WebXpress Accounts helps customers to track P&L, TB and BS of every location individually

   WebXpress Accounts provides and Online and Real Time view of Cash & Bank position of each
    location

   WebXpress Accounts follows a SINGLE and UNIFORM Chart of Account (CoA) across locations.

   The CoA is controlled centrally and no location can add/ edit any accounts groups or ledgers

   The sub-ledgers in CoA are created from Masters thus there is no need to create separate sub-
    ledgers for every location

   As a centralized CoA, there is no need to consolidate accounts of various locations. Accounts are
    entered into a SINGLE CoA but referenced by locations
Understanding WebXpress Accounts Features


CENTRALISED & ONLINE ACCOUNTS                       AUTOMATIC & INTEGRATED

   This means that locations can not change           As operation transactions happen, relevant
    accounts rules                                      account entries are automatically posted

   Provides high integrity of accounts structure      No need to take transaction data to

   As entries are entered across India, central        accounting system and post manually

    accounts can see the effects immediately           Saves data entry by over 70% as more than

   No need to get accounts data from across            80% of accounts transaction originate in

    locations and consolidate                           operations

                                                       For example, when a bill is generated, Billed
                                                        Debtor ledger is Dr. and Income Cr.. When
                                                        bill is collected Bill Debtor is Cr. and
                                                        Cash/bank Dr.
Understanding WebXpress Accounts Features


 Automatic Posting Treatment Chart

       All operational transactions are integrated with accounts as per pre-set accounting rules

       These rules define instance of accounting, location and entry

       The rules are set in accordance with Indian Accounting Standards as set by ICAI and in line with
        Accounting policies of customer

       For example, following rule sheet defines accounts treatment when bill is generated




                                                    When Bill is Generated


 Value Name        Acccode          Accdesc          Debit     Credit                           Narration

                  CDA0001     Billed Debtors           5050             0   WHEN BILL IS GENERATED BL/KNUN/07/700002
Sub Total
                  INC0001     Freight Income              0       5050      WHEN BILL IS GENERATED BL/KNUN/07/700002

                  CDA0001     Billed Debtors            606             0   WHEN BILL IS GENERATED BL/KNUN/07/700002
S.tax
                  LIA00012    Service Tax Payable         0        606      WHEN BILL IS GENERATED BL/KNUN/07/700002

                  CDA0001     Billed Debtors             12             0   WHEN BILL IS GENERATED BL/KNUN/07/700002
Cess
                  LIA00013    Cess Payable                0         12      WHEN BILL IS GENERATED BL/KNUN/07/700002

                  CDA0001     Billed Debtors              6             0   WHEN BILL IS GENERATED BL/KNUN/07/700002
H. Cess
                  LIA00014    HE Cess Payable             0             6   WHEN BILL IS GENERATED BL/KNUN/07/700002
Understanding WebXpress Accounts Features


EVERY LOCATION AS PROFIT CENTER                   REAL TIME CASH & BANK STATUS

   All accounting entries are posted in             All Dr and Cr entries are posted as
    WebXpress along with reference of location        transactions are carried out

   Thus it is possible to view every ledger         Cash/ bank is Dr./ Cr. as a result of these
    filtered by a every location                      entries

   This helps to check P&L, TB and BS of every      All transactions can be viewed in form of a
    location individually                             Cash & Bank statement

   The location can be grouped by area or           It is possible to view cash & bank statement
    region to get area wise or region wise P&L        of ANY location from anywhere subject to
    analysis                                          rights

                                                     Thus, management has an ONLINE & REAL
                                                      TIME idea of cash/ bank position of entire
                                                      business
Chart of Account


CoA features                                      System accounts

   Chart of accounts is specified in WebXpress      Some of the account heads are also used to
    by company’s accounts department                  post automatic accounting entries for

   CoA remains SAME for all locations and can        transactions

    not be altered by locations                      These accounts are embedded into

   CoA is managed centrally and modifications        transactions

    care carried out with approval from Account      These accounts CAN NOT BE removed from
    Head/ CFO                                         CoA, but names can be changed

   WebXpress provides its own internal account      Example accounts:
    code to each account group and ledger              • Billed Debtors
   It is possible to also define company’s            • Sundry Creditors
    internal accounts code against each account        • Cash in hand
    or group

   It is possible to add new account heads or
    inactivate existing account heads
Sub-ledgers from Masters


   WebXpress removes need for creating sub-
    ledgers for customer, vendors, vehicles,
                                                          TRANSACTION
    drivers etc.

   Accounting transactions are posted with
    reference of relevant code

   For example when Bill Debtor is Dr, system
    also records customer code against that
                                                     Ledgers          Masters
    transaction

   Thus, ledger can then be viewed with
    reference to a particular customer or vendor
    as the case may be

   This avoids need to maintain masters and           Accounts Transaction
    sub-ledgers separately and still provides view          Database

    of every sub-ledger
COA


COA Hierarchy              EXAMPLES

   CATEGORY                  ASSETS

     • GROUP                    •   Fixed Assets

                                           Furniture & fixtures
            SUB GROUP
                                •   Investments
                – LEDGER
                                •   Current Assets

                              LIABILITIES

                                •   Share Capital

                                •   Reserves & Surplus

                                •   Current Liabilities

                              INCOME

                                •   Operations Income

                                           Freight Income- TBB

                                •   Other Income

                              EXPENDITURE

                                •   Operations cost

                                           Transport Costs

                                •   Personnel cost

                                •   Communication cost
May 30, 2012




      Thank You


                  APURVA MANKAD              apurva@webxpress.in

                  Founder and CEO            +91 93242 42802


                               ECFY Consulting Private Limited
                               Employing Technology for Business Benefits

                                                        www.webxpress.in

                                                WebXpress Profile on Linkedin

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WebXpress Solutions TMS Express Cargo

  • 1. May 30, 2012 WebXpress Transport Management Solution For Express Cargo Industry Apurva Mankad ECFY Consulting Pvt. Ltd. apurva@webxpress.in w w w. w e b x p r e s s. i n
  • 2. Agenda  About WebXpress  WebXpress Solution Suite  WebXpress Solution Offering- Express Cargo  WebXpress Control Tower  WebXpress Mobility Solutions  WebXpress GPS Integration  WebXpress Finance & Accounts
  • 3. May 30, 2012 About WebXpress
  • 4. Company Snapshot Genesis Solution Focus  Private limited company  Transportation & fleet management  Founded in November 2004  Warehousing  Based at Mumbai  Supply chain visibility  Development centers at Mumbai & Surat  Devices: Mobile, GPS Technology  Business Intelligence  Web based technologies Customer Segment Focus  Microsoft technologies  Logistics Service Providers (LSPs)  AJAX, C# .Net, SQL 2008, SSRS/SSAS  User of Logistics Services (LSUs)  Mobile: SMS/ GPRS, Windows Mobile Team Profile  Business Process consultants  Training and Process Head  Project Managers- 9+ years exp  System & database designer- 6+ years exp
  • 5. Organization Chart Partners Founder & CEO Apurva Mankad Finance & Admin Chief Operating Business Officer Development Head Darshan Hadkar Brijesh Arora Head- Project Implementation Head- New Technology Head- Product Development Krishan Malik Chaitanya Tembe Ramashish Gupta Project Project Module Leader Module leader Manager Manager Customers Project Team Development Team
  • 6. WebXpress Product Suite Business Intelligence- Qlikview/ Microsoft BI WebXpress Product Suite DEVICES Customer Android B2B Portal HHT Fleet Management Transportation Order Mgm & WMS Integration • Tracking GPS Web Services • Invoice Bar Code Cold Chain Home Delivery EXIM Containers ANSI X12 RFID RosettaNet • Complaints Sensors • Enquiry Finance & Accounts | CRM • Contracts • E-POD Allied Services: Managed Web Hosting | Connectivity
  • 7. Why WebXpress? Proven Solution • Over 2000 users, 1200 locations, 2 mn transactions per month Lineage Diversified Customer base • Built in Industry practices • Promoted by professionals • Start-ups to industry leaders • From IT and logistics industry • LSPs and user industry • Global expertise for local needs • IT challenged to IT mature The WebXpress Advantage Domain Focus Support Infrastructure • Undiluted focus on supply chain • Online Customer Support Portal and logistics • Telephonic and IM support Ecosystem Approach • Product focus with services • Project Management Office • One stop solution • Transaction to Analysis • Web hosting to GPS to training • Enabled through partners A Technology Solution that works even at the Bottom of the Pyramid
  • 8. WebXpress Customers WebXpress is used by
  • 9. WebXpress WMS Salient Customers 3PL PARTNERS Deployments Deployments
  • 10. WebXpress Partners Qliktech Inc Business Intelligence Solution www.qlikview.com Microsoft WebXpress is Microsoft Independent Software Vendor www.microsoft.com Motorola India Enterprise Mobility Solutions Partner www.motorolasolutions.com Netmagic Solutions | CntrlS Data Center Web Hosting Partner www.netmagicsolutions.com | www.cntrls.in
  • 11. May 30, 2012 WebXpress Solution Suite
  • 12. WebXpress Product Suite Product Description Transport Management TMS helps to manage all transactions such as load planning, tendering, placement, System load movement and delivery. Manages various business models such as FTL, Cold Chain, Express Cargo. Fleet Management FMS manages fleet related operations for long haul, secondary distribution, taxi fleet System businesses. Also includes fleet maintenance, fuel management, expenses, document and driver management Warehouse WMS helps to manage warehousing operations for a 3PL or a manufacturing/trading Management System organization. WMS is highly configurable to manage multi user facility and can integrate with any ERP Business Intelligence WebXpress products are integrated with Qlikview BI tool to offer analytics for data generated. WebXpress offers ready to use BI templates to realize quick benefits of BI Finance & Accounts WebXpress has a fully functional Finance & Accounts systems fully integrated with all operations module of Fleet and TMS. Data Integration WebXpress can be integrated with ERP such as SAP and Oracle to exchange relevant information Devices WebXpress applications can be integrated with variety of devices such as GPS, Hand Held Terminal and also sensors such as temperature and fuel sensors
  • 13. Solution Architecture PC with Browser- IE 7+ Internet Data Center. Broadband connection F I • Branch Offices WebXpress R • Area Offices Application E INTERNET • Hub Centers + W Database A Servers L L High-speed Internet Link GPRS/3G connection Firewall Server LSP company HO Servers at Users at LSP company LSP HO personnel company LAN Sys. Admin Interface System
  • 14. WebXpress Product Features & Controls WebXpress TMS features WebXpress TMS Controls
  • 15. WebXpress TMS for Express Cargo Industry
  • 16. WebXpress TMS Modules EXPRESS CARGO SERVICE PROVIDER Reports Customer Self Service Portal Customer contracts Operations Tracking • Tracking • Invoice Demand Management WebXpress TMS POD Management • Complaints • Enquiry • Rates Vendor contracts Invoice & payments Online accounts • E-POD • Octroi Rcpts Security management • MIS GPS SYSTEM RFID/BAR CODING MOBILE SYSTEM
  • 17. Business Models Covered by WebXpress TMS Business Model Description Full Truck Load (FTL) Movement from customer warehouse to warehouse, without involving HUBS Express Cargo Delivery Committed Time for door to door delivery employing hub & spoke network Multi-modal Delivery- AIR Movement of car with Air and Rail movement as significant and RAIL component Parcel Delivery Godown pick-up and delivery with warehousing services Local Delivery Intra-city Next Day Delivery Packers and Movers Specialized module to capture entire life cycle from customer call to packing, moving and delivery Milk run distribution Multi point pick up and drop for distribution of goods ex- warehouse Home Delivery Solutions Work flow from sales at shop to warehouse dispatch to customer home delivery Crossing Delivery for another transporter, handover to a partner transporter
  • 18. WebXpress for Express Cargo OPERATIONS  Booking of small parcels and LTL C1 C2 C3 C..n consignments at branches  Consolidation at hubs Branch 1 Branch 2  Hub to Hub movement on set routes  Transshipment to destination hubs and then Transshipment Hub to branches  Delivery from branches using DRS FINANCE Transshipment Hub  Transporter will charge customers for door to door service  Transporter will deploy/ hire a vehicle Branch 1 Branch 2 capacity and pay for km. run of vehicle  Transporter will manage all costs of booking C4 C5 C6 C..n to delivery but charge customer a single amount
  • 19. Transportation Booking Process Booking Process Pickup Run Sheet Customer Docket Entry Preparation Contracts Loading Sheet Preparation Manifest Preparation Vendor Vehicle Contract FMS- Trip Sheet Module Contracts
  • 20. Transportation Transshipment Process Transshipment Process Unloading Pre-alert Print Vehicle Arrival Update FMS- Trip Sheet Module Stock Update Vehicle Unloading Report Loading Sheet Preparation Manifest Preparation Load in New Vehicle Load in connection vehicle
  • 21. Transportation Delivery Process Delivery Process Unloading Pre-alert Print Vehicle Arrival Update FMS- Trip Sheet Module Stock Update Vehicle Unloading Report Delivery Run Sheet Preparation Delivery Run Sheet Update Track & Trace
  • 22. Transportation POD Movement POD Process Delivery Update POD Scan Track & Trace POD Forward POD Receipt Acknowledgement POD to Consignor with Bill POD to Next Location
  • 23. Invoice Process Invoice Docket Financial Edit & POD Arrival & Finalization Docket Booking Finalization Bill generation Bill submission update Bill Collection Cheque: Deposit Voucher Generate MR Cash: Receipt Voucher Update CBS & A/R
  • 24. WebXpress Salient Features for Express Cargo Industry Feature Description Document Management • All documents are managed through a series management module Paid and To Pay Controls • Specific Controls exist to manage to pay and paid outstanding Route and Schedule • WebXpress helps to define routes and schedule for each route. Management • WebXpress also has features to define optimum route for each combination of locations. E-POD using Mobile devices • WebXpress application can be loaded on a mobile device to capture delivery details and also POD scan. GPS Integration • WebXpress is integrated with GPS to provide real time view of delivery and pick up vans and load in them. Bar code management • WebXpress can help generate Unique Bar code Identifier (UBI) for each box. This can be done using mobile printer or fixed devices at customer premises. • Bar codes can then me scanned to manage inward and outward for all consignments DEPS Management • WebXpress has an extensive DEPS management system to track all missing and misrouted consignments • WebXpress has tracking mechanism to record each DEPS case
  • 25. Customer Contracts  Contract Features • Business Model wise contracts- LTL, FTL, 3PL, IDT, Secondary Movement • Pay basis wise plus Service Wise • Multiple Active Contracts • Single slab, Multi slab, FTL-Capacity based • Rates- Per Kg., Per Ton, Fixed, Fixed + Variable  Contracts are enforced at time of docket entry  This reduces errors and also ensures revenue in line with contracts  Leads to lesser Invoice rejections thus better working capital
  • 26. Vendor Contracts  Contract Features • Contracts for long haul, local vendors, BA • Fixed route, Per Kg., Per Km, Per docket • Switching between multiple contracts  Contracts are enforced at time of VHC entry/ payments  Reduced mistakes in vendor payment, higher efficiency  Faster vendor payment, better service level from vendors
  • 27. WebXpress TMS- Key Benefits  Real Time information visibility across Transportation network  Reduction in costs due to • Reduction in data entry time and effort • Measurement of transaction wise profitability • Tighter control on vehicle deployment expenses  Increase in income due to • Ability handle higher work volume with same investment in staff and facility • Better service leading to better customer satisfaction, thus more business • Better information on customers leading to targeted sales effort  Savings in working capital • Smaller and more accurate billing cycle • Faster collections • Daily control on cash & bank across locations
  • 28. May 30, 2012 WebXpress Control Tower
  • 35. May 30, 2012 Solution Offering: WebXpress Mobile
  • 36. WebXpress Enterprise Mobility Technology Microsoft Windows Phone Independent Software Vendor for Microsoft www.microsoft.com Google Android Business Intelligence Solutions www.android.com Motorola India Enterprise Mobility Solutions Partner www.motorolasolutions.com Qliktech Inc Business Intelligence Solution on Mobile www.qlikview.com
  • 37. WebXpress Mobility Architecture Hand Held Terminals Windows CE Windows Mobile WebXpress Mobile Tablets Application Middleware Cellular Android 2.3 Network Android 4.0 Customer Application/ GPRS WebXpress Solution 3G Wi-Fi Android Mobile Android 2.2, 4.0
  • 38. WebXpress Android Capability  Android is world’s fastest growing Operating system for Mobile Phones  Android is available across vendors such as Samsung, HTC, Micromaxx  Android phones range starts from Rs. 3800 onwards, making it cheapest mobility device  Android is a Full Operating System, thus making it possible to build feature rich applications  Thus, WebXpress has selected Android as platform to offer its mobility solutions  WebXpress has a dedicated team of Android developers who work closely with Product Team to design Integrated Applications
  • 39. Hand Held Terminal Vs. Mobile Phones HHT Mobile Phones  HHT are industrial quality, rugged, high  Mobile phones are consumer devices performance devices used for industrial designed for multiple features aimed at mass applications market  HHT have a high endurance for dust, water,  Mobile phones are relatively fragile and have heat and cold climate low tolerance for extreme conditions  HHT are backed by long term warranty and  Mobile phones have shorter warranty and support limited support  HHT is mainly available in Windows  Mobile phones are available for Android, Operating system platforms Windows, Apple iOS  HHT can combine mobile phone, camera, bar  Mobile phones have camera, speakers, GPS. code scanner, GPS, smart card reader etc. Mobile phones can also use many general Applications are custom made for HHT purpose Applications or Apps  Good quality HHT cost in the range of Rs.  Mobile phones range from Rs. 6000 to Rs. 35,000 to 90,000 35,000 based on brand, feature  For high endurance applications,  For mass usage but low intensity WebXpress recommends HHT applications, WebXpress recommends Android Mobile phones
  • 40. WebXpress Ready to Use Mobile Application
  • 41. WebXpress Ready to Use Mobile Applications  WebXpress has already designed a set if mobile applications for Windows Mobile as well as Android Platforms  These applications are integrated with WebXpress TMS, FMS and WMS  Thus, all that customer is required to do is purchase mobile devices, data connections and load the mobile devices with WebXpress applications  All WebXpress applications are Security Enabled and access is through user name and pass word only
  • 42. WebXpress Mobile Applications for Transportation Functionality Description Transportation Booking  User can enter CN data into mobile device and Scan  CN image can also be scanned and sent to server  CN and image can then be uploaded to server for completion of data entry  Booking can be done after login and only if CN is not already entered and DCR is provided Delivery  User can enter delivery information for a given Consignment in mobile Information Update device  System allows data entry only if DRS is prepared and CN is not yet delivered  User can capture delivery date and time, delivery person etc.  Application also captures location if device is GPS enabled POD Scan  User can scan POD using camera function of Mobile device  POD image is then sent to server against CN number  CN number needs to be valid and CN must be delivered in system  Application also captures location if device is GPS enabled Track & trace  User can enter CN and get tracking information on mobile device  User can also view location of CN on map if GPS service is enabled
  • 43. WebXpress Mobile Applications for Fleet Management Functionality Description Vehicle Tracking  User can enter a vehicle number in mobile device  Application will retrieve vehicle tracking information and display on device  User can also view location of vehicle on map if GPS service us enabled for that vehicle GPS Tracking  Mobile device with GPS service enabled can be given to driver or a vehicle  The device will capture GPS data and send the same to server  This information can be used to track the vehicle, check idle time, check speed etc. Accident/ Damages  In case of accident, user can enter details on spot in mobile device Information  User can also capture photos and send to central server for future claims process Status Update  Driver can use mobile application to update status of his vehicle using mobile device  Driver can update information from multiple selection  System will capture GPS location of the device and status to offer picture to customer
  • 44. WebXpress Mobile Applications for Warehouse Management* Functionality Description GRN preparation  User can download an ASN into mobile device  User can then scan each arrived item and enter arrived quantity  After completion of all items, system will prepare a GRN (Goods Receipt Note)  GRN information is uploaded in WMS/ ERP Put Away ticket  User will prepare put away ticket in WMS and download put away ticket in mobile update device  User will then put away a given SKU as per put away plan  User will scan SKU and scan location to confirm put away  On completion of put away, ticket is closed and discrepancy reported Pick ticket update  User will down load pick ticket and visit location to pick SKU  User will scan SKU and location to confirm pick  If user finds SKU at different location, he will update the same in HHT  On completion of all pick, system will close pick ticket Packing and  At the dispatch area user needs to pack SKUs in cartons dispatch  He will download a dispatch note in HHT  He will scan SKU as he packs in boxes  On completion of a box, he will print a bar code label and stick onto the box  On completion of all boxes, system will print a dispatch note with box wise packing lists * WMS application is available only on Windows platform for HHTs
  • 45. WebXpress TMS Application- Select Screens
  • 46. WebXpress TMS Mobile Modules Android Application Windows Application
  • 47. WebXpress Mobile Authentication  WebXpress mobile can be used only by authorized personnel  On login, WebXpress will automatically identify • User name • Rights • Location of operation • Document series  Thus, WebXpress mobile is a fully secure application
  • 48. Cnote/ docket entry Android Application Windows Application
  • 49. Cnote completion on WebXpress Shows information entered at time of quick entry in Mobile device.
  • 50. One Click POD Update
  • 52. Validation to ensure proper entry
  • 53. Photo Capture Screen gets activated on Shoot & Upload  Click on Shoot and Upload button to invoke camera function  Take a picture of POD- use flash if required  Click on done button  WebXpress Mobile will now upload POD automatically  Wait for main screen to appear again
  • 54. View image uploaded through Mobile Application
  • 56. WebXpress GPS capabilities  GPS provides location, WebXpress makes sense of that location  Thus, WebXpress has devises applications around GPS data to enable an enterprise to solve business problems such as Track & Trace, Impending Arrival Notification, Proof of Delivery with GPS Signature etc.  WebXpress has built standard interface to receive data from multiple GPS providers  WebXpress has built Application to convert the GPS data into information relevant to customers business needs
  • 57. Vendor Neutral GPS Solution USER ACCESS LAYER Qlikview WebXpress WebXpress Business Applications/ GPS reports Intelligence Customer ERP and maps layer Computer WebXpress GPS Integrator Middleware Tablet Server of Server of Smart phone GPS Service GPS Service Provider A Provider B Field team with Mobile Devices Trailers with devices Trailers with devices from A from B
  • 58. WebXpress GPS Solution Diagram GPS Satellites GPS Tracker WebXpress Command INTERNET Application Center GPS Module Application Mobile Receiver WebXpress Users GPS Tracker Box Cellular Network
  • 60. Integration of GPS with WebXpress Query based GPS status screen
  • 61. Integration of GPS with WebXpress Integration of VHC Speed calculation base number and Route code don GPS data
  • 62. Integration of GPS with WebXpress Integration with Google Maps
  • 63. All vehicles on India Map
  • 64. Only selected vehicles shown for tracking
  • 65. Specific Vehicle on Map with all details
  • 67. GPS enabled Consignment Tracking Status Details
  • 68. May 30, 2012 Solution Offering: WebXpress Online Accounts
  • 69. WebXpress Accounts- Salient Features  WebXpress has an Integrated Online Financial Accounts System compliant with Indian GAAP  About 80-90% of accounts transactions are posted automatically from operations system, reducing data entry by over 80%  WebXpress Accounts helps customers to track P&L, TB and BS of every location individually  WebXpress Accounts provides and Online and Real Time view of Cash & Bank position of each location  WebXpress Accounts follows a SINGLE and UNIFORM Chart of Account (CoA) across locations.  The CoA is controlled centrally and no location can add/ edit any accounts groups or ledgers  The sub-ledgers in CoA are created from Masters thus there is no need to create separate sub- ledgers for every location  As a centralized CoA, there is no need to consolidate accounts of various locations. Accounts are entered into a SINGLE CoA but referenced by locations
  • 70. Understanding WebXpress Accounts Features CENTRALISED & ONLINE ACCOUNTS AUTOMATIC & INTEGRATED  This means that locations can not change  As operation transactions happen, relevant accounts rules account entries are automatically posted  Provides high integrity of accounts structure  No need to take transaction data to  As entries are entered across India, central accounting system and post manually accounts can see the effects immediately  Saves data entry by over 70% as more than  No need to get accounts data from across 80% of accounts transaction originate in locations and consolidate operations  For example, when a bill is generated, Billed Debtor ledger is Dr. and Income Cr.. When bill is collected Bill Debtor is Cr. and Cash/bank Dr.
  • 71. Understanding WebXpress Accounts Features Automatic Posting Treatment Chart  All operational transactions are integrated with accounts as per pre-set accounting rules  These rules define instance of accounting, location and entry  The rules are set in accordance with Indian Accounting Standards as set by ICAI and in line with Accounting policies of customer  For example, following rule sheet defines accounts treatment when bill is generated When Bill is Generated Value Name Acccode Accdesc Debit Credit Narration CDA0001 Billed Debtors 5050 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 Sub Total INC0001 Freight Income 0 5050 WHEN BILL IS GENERATED BL/KNUN/07/700002 CDA0001 Billed Debtors 606 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 S.tax LIA00012 Service Tax Payable 0 606 WHEN BILL IS GENERATED BL/KNUN/07/700002 CDA0001 Billed Debtors 12 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 Cess LIA00013 Cess Payable 0 12 WHEN BILL IS GENERATED BL/KNUN/07/700002 CDA0001 Billed Debtors 6 0 WHEN BILL IS GENERATED BL/KNUN/07/700002 H. Cess LIA00014 HE Cess Payable 0 6 WHEN BILL IS GENERATED BL/KNUN/07/700002
  • 72. Understanding WebXpress Accounts Features EVERY LOCATION AS PROFIT CENTER REAL TIME CASH & BANK STATUS  All accounting entries are posted in  All Dr and Cr entries are posted as WebXpress along with reference of location transactions are carried out  Thus it is possible to view every ledger  Cash/ bank is Dr./ Cr. as a result of these filtered by a every location entries  This helps to check P&L, TB and BS of every  All transactions can be viewed in form of a location individually Cash & Bank statement  The location can be grouped by area or  It is possible to view cash & bank statement region to get area wise or region wise P&L of ANY location from anywhere subject to analysis rights  Thus, management has an ONLINE & REAL TIME idea of cash/ bank position of entire business
  • 73. Chart of Account CoA features System accounts  Chart of accounts is specified in WebXpress  Some of the account heads are also used to by company’s accounts department post automatic accounting entries for  CoA remains SAME for all locations and can transactions not be altered by locations  These accounts are embedded into  CoA is managed centrally and modifications transactions care carried out with approval from Account  These accounts CAN NOT BE removed from Head/ CFO CoA, but names can be changed  WebXpress provides its own internal account  Example accounts: code to each account group and ledger • Billed Debtors  It is possible to also define company’s • Sundry Creditors internal accounts code against each account • Cash in hand or group  It is possible to add new account heads or inactivate existing account heads
  • 74. Sub-ledgers from Masters  WebXpress removes need for creating sub- ledgers for customer, vendors, vehicles, TRANSACTION drivers etc.  Accounting transactions are posted with reference of relevant code  For example when Bill Debtor is Dr, system also records customer code against that Ledgers Masters transaction  Thus, ledger can then be viewed with reference to a particular customer or vendor as the case may be  This avoids need to maintain masters and Accounts Transaction sub-ledgers separately and still provides view Database of every sub-ledger
  • 75. COA COA Hierarchy EXAMPLES  CATEGORY  ASSETS • GROUP • Fixed Assets  Furniture & fixtures  SUB GROUP • Investments – LEDGER • Current Assets  LIABILITIES • Share Capital • Reserves & Surplus • Current Liabilities  INCOME • Operations Income  Freight Income- TBB • Other Income  EXPENDITURE • Operations cost  Transport Costs • Personnel cost • Communication cost
  • 76. May 30, 2012 Thank You APURVA MANKAD apurva@webxpress.in Founder and CEO +91 93242 42802 ECFY Consulting Private Limited Employing Technology for Business Benefits www.webxpress.in WebXpress Profile on Linkedin