With remote working increasingly seen as the norm and the majority of workers now ‘mobile’, Sanjay Parekh, Managing Director at WebExpenses, discusses how, finance departments need to embrace enterprise mobility in order to become more efficient and slash admin costs.

2. With remote working increasingly seen as
the norm and the majority of workers now
„mobile‟, Sanjay Parekh, Managing Director
at WebExpenses, discusses how, finance
departments need to embrace enterprise
mobility in order to become more efficient
and slash admin costs.

3.  Workforce mobility has increased because of legislation
emphasising work/life balance and the increasing consumerisation
of IT
 More than a quarter of emails are now opened on mobile devices
 Increased use of consumer IT devices to perform corporate duties
has rendered the task of expenses management more difficult
 Businesses are striving as never before to reduce admin costs and
stay compliant

4.  As working from home and on the move becomes the
norm, employees will continue to access corporate data on
personal devices and shop online for the best T&E deals
 An increasingly mobile workforce means claims are splintered
among multiple sources, making the money trail harder to follow
 As a result businesses can no longer take a paper-based or PC-
centric approach to expenses-management
 Successful businesses in this changing economy will be those that
embrace mobility and give employees the flexibility to work from
any location or device

5.  Modern “i-workers” who are accustomed to technology built
around ease-of-use, meanwhile, will not tolerate rigid expenses
systems that make it hard to choose the best travel deals or
submit expense claims on the move
 Businesses are looking to slash their admin costs and to ensure
that fraudulent claims are identified/flagged easily
 It is important to spotting emerging trends and inconsistencies in
spending swiftly

6.  Clever FDs will take advantage of this mobility to speed up
processes and increase efficiency using cloud-based expense
management tools
 By switching from traditional paper-based solutions to automated
expenses-management systems, the Aberdeen Group believes
companies can slash their admin costs by over 50%
 This also increases compliance by almost 30%, as companies
can conduct best-practice audits, and instantly reimburse
employees
 Smartphone apps, the latest weapon in the war on waste, are giving
employees the ability to submit claims and evidence “on the go”

7.  By empowering employees to instantly upload their claims and
evidence when booking T&E, FDs can monitor claims in real-
time from anywhere, reimburse employees instantly, and
conduct first class audits
 Policy warnings can be issued as they happen, to eliminate
errors
 This approach to expenses enables companies to
identify, reimburse and reward the most honest employees
whilst excessive or fraudulent claimants will be more easily
spotted and monitored

8.  Smartphone expense management apps can turn the trend for
worker-empowering consumer-IT to their advantage, by making it
easier for employee‟s to submit claims and evidence on-the-go
 Apps, integrated with phone cameras, can capture electronic
receipts, removing any excuse for losing evidence or adding on
late “extras” and help remote FDs in keeping track of
expenditure, even while employees are “on the road”
 WebExpenses cannot eradicate fraud: ultimately every technology
depends upon a degree of trust in its users; but it offers
companies a golden opportunity to cut waste while restoring
employees trust in the system

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