What is DMS Document Management System? DMS is a system (based on computer programs in the case of the management of digital documents) used to track, manage and store documents. The document management system should be capable of keeping a record of the various versions of the documents created and modified by different users (history tracking). Many businesses have piles of paperwork in a chaotic, making it hard for employees to find specific documents. Implementing a document management system is critical for a business to succeed. When searching for a reputable document management system, there are 7 primary qualities to consider about the software: 1. Cross-platform functionality 2. Document scanning capabilities 3. Powerful Keyword, Multi-lingual Content & Attribute based Search 4. Easy-to-use interface 5. Increases productivity 6. Maximum Security 7. Model your own processes

1. 7 Characteristics of Ideal (DMS)
Document Management System DMS Document Management System

2. What is DMS
Document
Management
System?

3. What is DMS - Document Management System?
VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
 DMS is a system (based on computer programs in the case of
the management of digital documents) used to track,
manage and store documents.
 This system should be capable of keeping a record of the
various versions of the documents created and modified by
different users (history tracking).

4. What is DMS - Document Management System?
VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
Document management software
makes it easy for businesses to
combine paper and digital files and
store them. File formats supported can
range from:
 Word documents,
 Excel spreadsheets,
 PowerPoint presentations,
 PDF files, etc.
 Document Management processes are
essential to ensure statutory or regulatory
compliance, such as tax declarations,
conformation to various standards, such as
ISO, FDA, etc.
 Such requirements demand easy traceability
of documents and audit trail of document
creation, access, modification, approval and
submission.

5. What is DMS - Document Management System?
VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
Document management is essential is
all sectors:
 Commercial Businesses
 Banking
 Non-Banking Finance & Insurance
 Government & Non-Government
 Education
 Healthcare
 Research & Development
 Construction & Real Estate, etc.
 Documents stored in a document
management system such as procedures,
work instructions, and policy statements—
provide evidence of documents under
control.
 Failing to comply could cause penalties, loss
of business due to con-conformance or
non-compliance, or irreparable damage to a
business's reputation.

6. What is DMS - Document Management System?
VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
 Integrated document management comprises the technologies, tools, and methods
used to capture, manage, store, preserve, deliver and dispose of 'documents' across
an enterprise.
 In this context 'documents' are any of a myriad of information assets including
images, office documents, graphics, and drawings as well as the new electronic
objects such as Web pages, email, instant messages, and video.
I want to receive monthly DMS updates

7. VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management SystemIs this how your
DAILY MANAGEMET
of DOCUMENTS
looks like?

8. VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
Would you feel better
if it looked like this?

9. VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
FIND A SUITABLE DMS TODAY!
7 Characteristics to look for in a
Document Management System

10. VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
Access to your organized documents
should not be limited to a single device.
It is important to ensure the software is
compatible with all devices including
desktops, laptops, smartphones, and
tablets. With modern technology, there
is no reason that applications are
unavailable for any of these devices.
Cross-platform
functionality
#1

11. VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
The ability to scan documents into a
database one at a time is an extremely
daunting task and a major waste of
time. When selecting a document
management system, ensure the
software has the ability to queue up
multiple documents for scanning. This
will allow you to complete the task
quickly while still maintaining a high
level of readability.
Document Scanning
Capabilities
#2

12. VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
An ideal document management system
contains a powerful document search
engine that searches through document
content and gives you quick results and
allows you to quickly retrieve
documents.
Powerful Search
Features
#3
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13. VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
The software interface should be simple
and easy to navigate. Not everyone is
technologically inclined, so the simpler
the software, the better.
Easy-To-Use
Interface
#4

14. VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
Look for a DMS solution that can be
easily understood by all employees to
save time and the money spent on
training in the new system. Ideal DMS
should provide role based information
and alerts based on documents.
Increases
productivity
#5

15. VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
Security is one of the most critical
aspects of a document management
system. The ideal software will provide
a high level of documents encryption
and role based access. There should be
a folder hierarchy and options for folder
privacy.Maximum
Security
#6

16. VIENNA Advantage DMS
http://www.viennaadvantage.com/dms-overview.php
Document Management System
An ideal document management system
has an inbuilt enterprise level Business
Process Management and Workflow
Automation that automatically routes
the documents to their destination. Also
it allows you to create your own
processes and manage them however
you like.
Model your own
processes
#7
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17. If you want to have a closer look at our
DMS solution see the
GETTING STARTED DMS VIDEO
or find more about its
ENTERPRISE LEVEL FEATURES
VIENNA Advantage DMS is an Enterprise level DMS
VIENNA Advantage DMS can be installed on premises, on your private cloud or on the Enterprise Cloud offered
by VIENNA Advantage. Its web based mobile client is light enough to run on mobile devices such as tablets and
enables you to be in control of your documents from anywhere and still offering you're the full power.

18. ABOUT VIENNA ADVNATAGE
OPERATING GLOBALLY
VIENNA Advantage is a certified product and service provider operating
globally with its headquarters in Germany.
WORK TOGETHER WITH MANY FORTUNE 500 BRANDS
With world-renowned German precision and quality we find new ways of
software engineering and work together with many Fortune 500 brands in
the area of business applications and web development. Our innovative
and creative team guarantees a successful implementation of our products
and services in any organization.
SUCCESSFUL IMPLEMENTATION IN CLOSE TO 1000
ORGANIZATIONS WORLDWIDE
VIENNA Advantage has been implemented in close to 1000 organizations
around the world including government agencies, universities, NGOs and
corporations. It will provide a benchmark for your operations and helps
you to optimize your processes using world-class standards.
VIENNA Advantage open source ERP & CRM
http://www.viennaadvantage.com/

19. ABOUT VIENNA ADVNATAGE
INNOVATIVE & FUTURE-ORIENTED BUSINESS SOLUTIONS
VIENNA Advantage delivers the precise blend of sincere and productive
business features, and a highly innovative and future-oriented structural
design and solution approach. VIENNA’s product portfolio range proffers
you with all the solutions that you would need to equip your enterprise
with, incorporated into a single podium.
STRONG PARTNERS’ NETWORK
With development and support centers all over the globe, VIENNA
Advantage has succeeded in developing a strong partner network across
different countries. Its partner eco system assists customers from
numerous countries in adapting to localized versions of VIENNA Advantage
and availing local support right at their door steps.
VIENNA Advantage open source ERP & CRM
http://www.viennaadvantage.com/

20. CONTACT
one of our offices and find out more about our products
Germany
VIENNA Advantage
Bohlenskamp 21, 26340 Zetel
Phone: +49-621-307-80370
United States
VIENNA Advantage
2372 Morse Avenue Suite #418
Irvine, CA 92614
Phone: 1-949-325-0615
India
VIENNA Solutions
#493 Phase-9, Industrial Area
Mohali, PB 160062
Phone: +91-172-5090-860
VIENNA Advantage open source ERP & CRM
http://www.viennaadvantage.com/
www.viennaadvantage.com
info@viennaadvantage.com
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