Carrying_out_Closure_of_the_Operational_Programmes_2007_2013_DM

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Brochure
Practical Workshop
Carrying out Closure of the Operational
Programmes 2007 - 2013
Latest Guidelines & Requirements • Obligations • Pitfalls
14th
– 15th
April 2016, Berlin
With focus on:
• Implementation of the Latest Guidelines on Closure of Operational Programmes
• Carrying out Closure in Practice: Requirements, Resources, Timetable and Deadlines
• Identifying Key Priorities for Managing Authorities
• Practical Advice on Delivering the Closure Pack: Submission and Content of Closure
Documents
• Effective Treatment of Irregularities and Errors
• Handling Unfinished and Non-Operational Projects
• Dealing with Pitfalls and Barriers for Successful Programme Closure
• Fulfilling Requirements and Obligations after Closure
• European Court of Auditor‘s Experience With Auditing Closures
Send in your current questions and
discuss them during the seminar!

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Who is this seminar for?
Directors, Head of Departments
or Units, Programme Officers,
Managers and other professionals
involved in preparation and
carrying out the closure
procedure of the Operational
Programmes, especially from:
• Managing Authorities
• Certifying Authorities
• Audit Authorities
• Intermediate Bodies
• Other Public Bodies and Institutions
involved in the management and
control of EU Funds
As well as for:
• Consultancies specialised in
EU funding
• Private companies cooperating with
public institutions
PRACTICAL WORKSHOP
Carrying out Closure of the Operational Programmes 2007-2013
All participants are encouraged to send us
a short summary on their closure actions
and current questions – they will be
discussed during the seminar.
Ask and discuss your questions before
the seminar on our LinkedIn Closure
Group „Closure of the Operational
Programmes 2007-2013“
Facing Closure Deadlines Requires Multitasking And Synchronised
Performance
2016 will be the decisive year for the closure process of the Operational Programmes
2007-2013.While closure already had to be conducted simultaneously to the preparation
and management of the new programming period 2014-2020 over the past months,
the latest procedures require joining all forces in order to meet the final deadline in an
efficient and secure way. This task involves contributions of Managing, Certifying and
Audit Authorities that need to prove effective communication as well as disciplined time
management and coordinated performance.They have to clarify their actions in detail and
deploy proper capacities and human resources for their inputs. The better they carry out
their actions, the smoother the closure process will be conducted. Moreover, European
Commission’s guidelines and procedures must be strictly followed for every component of
the closure pack.Yet, the experiences from previous programming periods show that this
is a very complicated and long-term process that often causes enormous delays and risks.
Improper Handling Of Closure Can Cause Immense Financial Risks
The closure of Operational Programmes requires among others the preparation of a
high-quality final implementation report, the submission of a reliable closure declaration
and the application for payment of the final balance. Failure to send any of these
documents required by the regulations for the payment of the final balance shall result
in its decommitment. Therefore, the national bodies need to make sure to minimise their
liability and reduce potential risks regarding these final actions and manage cases of
suspended and non-operational projects.
Learn at this seminar about the Commission’s requirements and guidelines on closure
of Operational Programmes 2007-2013 and how to best cope with your responsibilities
regarding the closure in practice. Make sure that your capacities are well planned so that
the closure procedures not hinder your work on the new programming period.

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Your benefits
• Discuss your current difficulties
and questions with our experts and
compare your experience with other
participants
• Receive advice regarding the
implementation of the recent
EU requirements for closing the
Operational Programmes
2007-2013
• Increase the efficiency of your work
by good planning of your tasks
during the closure process
• Revise your actions so far and
efficiently plan the rest of your
closure activities
• Learn how to improve stakeholders’
performance in order to deliver a
good final implementation report
and a closure declaration
• Secure positive opinion of the
Commission on your closure
declaration and avoid negative
balance and the risk of
reimbursements
• Network with colleagues from all
across Europe and exchange
know-how
What will you learn at this seminar?
• How to carry out the main tasks for Managing, Certifying and Audit Authorities for
closure of the programming period 2007-2013
• How to ensure a successful collaboration between all involved authorities
• Which are the essential elements of a successful closure pack
• How to deploy the capacities of your institution for closure
• Which mistakes can be avoided from the last programming periods
• How to prepare the final implementation report and closure declaration
• What are the conditions for the payment of the final balance
• What are your responsibilities after closure
• How to prepare best for the closure of 2014-2020 Operational Programmes
• What are the most common weaknesses of the final documentation
• How to ensure effective management of unfinished and non-operational projects
This Seminar is also an optional Masterclass seminar for the
„Masterclass Management in EU Funds“
For further Information, please click here.
“Extremely informative and providing good material to take
home and share.”
Susan Copeland, ESF Managing Authority, Northern Ireland Civil
Service Department of Employment and Learning

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PROGRAMME DAY 1
Carrying out Closure of the Operational Programmes 2007 - 2013
8.30-9.00
Registration and Handout of Seminar Material
9.00-9.05
Opening Remarks from the European Academy for Taxes, Economics
& Law
9.05-9.45
Welcome Note from the Chair, Round of
Introductions and Discussion on Objectives
of the Seminar: How to Succeed in Closure
of Operational Programmes
• Participants expectations
• Current biggest risks, threads and challenges
• Discussion on challenges raised by participants
Barry North, former Head of ERDF Closure, ERDF
Programmes Team, Department for Communities
and Local Government, Senior Expert, Strategic
Management of Structural Funds, United Kingdom
9.45-10.45
General Principles for Closure and the
Closure Guidelines: Role of the Managing
Authority
• Deadline for submission of closure documents
• Changing documents after the deadline for their submission
• Availability of documents
• State aid and eligibility of expenditure
• Most common weaknesses of the final documentation
• Effective management of unfinished and non-operational projects
10.45-11.00
Discussion Round
11.00-11.30
Coffee Break and Networking Opportunity
12.45-14.00
Lunch Break and Networking Opportunity
14.00-14.45
Role & Responsibilities of the Certifying
Authority During Closure
• Certified Statement of Expenditure
• Application for payment
• Reporting post closure
• Financial calculation at closure
• Unfinished or suspended projects
• Reconciling negative adjustments
• Lessons learnt from the last closure
Helga Levin, Head of the Certifying Authority,
Council of the European Social Fund, Sweden
14.45-15.00
Discussion Round
Interactive Workshop
11.30-12.45
Identifying the Key Priorities for
the Managing Authority from now
until 31st
March 2017
In this interactive workshop participants will have
the chance to discuss their individual problems and
challenges during the closure process. Participants can
adapt their required knowledge and exchange know-how
and best practice.
Current stay of play
Identifying current key priorities
Tackling problems: obstacles, management
issues, system weaknesses
Questions & Answers
Make sure to not miss the wood for the trees
Barry North, former Head of ERDF Closure,
ERDF Programmes Team, Department for
Communities and Local Government, Senior
Expert, Strategic Management of Structural
Funds, United Kingdom
A discussion round is included in the workshop.

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17.00-17.30
Final Discussion Round
17.30
End of Day One
Interactive Workshop
15.00-17.00
Pitfalls and Barriers for Successful
Programme Closure:
How to Manage the Final Stages of
Programme Closure
In this workshop you will practice your methodology,
techniques and strategies in identifying most common
risk areas and irregularities. Moreover, our experts can
do a check-up of your closure activities so far and work
out suitable solutions and procedures.
By solving real-life case studies as well as your individual
cases and questions, you will be provided with practical
solutions and procedures that you might implement
during your closure process.
Technical and methodological optimalisation
and tackling any weaknesses
Ensuring all Projects are Closed or allocated to
the correct “non-closed” category
Treatment of errors and irregularities
Clear definition of responsibilities
Guidelines (sample checks, management
verifications, closure)
Coordination with Audit Authorities
Final follow-up of all outstanding issues
Programme Interruptions
Non-Operational Projects
Suspended Projects
Projects with disputed “Irregularities”
In this interactive workshop session you will work in
groups on your own cases or on the case studies
provided by our experts. After group work the results will
be discussed. Open questions and possible solutions
will be discussed with the audience. During an extra
discussion time our expert is ready to give advice.
Barry North, former Head of ERDF Closure,
ERDF Programmes Team, Department for
Communities and Local Government, Senior
Expert, Strategic Management of Structural
Funds, United Kingdom
Helga Levin, Head of the Certifying Authority,
Council of the European Social Fund, Sweden
A coffee break will be provided during the workshop.
“This seminar is focused on practicality which
is extremely useful.”
Yana Mifsud, Programme Manager, EU Paying
Authority, Ministry of Finance, Malta

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9.00-9.30
Welcome Note and Brief Review of Day 1
9.30-10.15
How to Prepare a Winding-Up Declaration
• Regulatory and methodological framework
• Objectives and performed tasks
• Results of the audits
• Lessons learnt
Marianna Miklós-Molnár, Director of Strategy and
Methodology, Directorate General for Audit of
European Funds, Hungary
10.15-10.30
Discussion Round
10.30-11.00
12.00-12.45
European Court of Auditor‘s Experience
With Auditing Closures of Cohesion
Operation Programmes
• Types of errors in projects included in closure payments 2000-06
• Main issues identified in design of closures 2000-06
• Performance audit of closure 2007-13
Speaker (tba), Financial Audit,
European Court of Auditors
12.45-13.00
Discussion Round
13.00-14.15
Lunch Break and Networking Opportunity
14.15-14.45
Rules and Obligations after Closure
• Legal basis
• Roles of MA, CA and AA
• Lessons learnt from the last closure
14.45-15.00
Discussion Round
15.00-15.30
15.30-16.15
How to Prepare for the Closure of the
Programming Period 2014-2020
• Lessons learnt from the past
• Bad examples and cases
• Summary of the training and concluding thoughts
16.15-16.30
Final Discussion Round, Summary of the Training, Concluding
Thoughts
16.30
End of Seminar and Hand-out of Certificates
PROGRAMME DAY 2
“Very good, highlighted clearly the importance of specific
issues and raised some points I had not considered.”
Joseph Burns, Marine Management Organisation,
EFF Managing Authority, United Kingdom
11.45-12.00
Discussion Round
Workshop
11.00-11.45
Preparing a Winding-Up
Declaration in Practice
Legal requirements and deadlines
Content of winding-up declaration
- Summarisation of checks
- Validity of final certificate of expenditures
Content of a winding-up declaration
In this interactive workshop session you will work in
groups on examples provided by our expert. After
the group work results, open questions and possible
solutions will be discussed with the audience. During an
extra discussion time our expert is ready to give advice.
Marianna Miklós-Molnár, Director of Strategy and
Methodology, Directorate General for Audit of
European Funds, Hungary

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SPEAKERS
Carrying out Closure of the Operational
Programmes 2007 - 2013
Barry North
Former Head of ERDF Closure, ERDF Programmes Team, Department for Communities
and Local Government, Senior Expert, Strategic Management of Structural Funds,
United Kingdom
Barry North has been responsible for ensuring the successful closure of all ERDF programmes in England. He has
35 years of experience in risk management within the private and government sectors. He was appointed Assistant
Director for ERDF Closure for all the English Regions in 2008. Prior to that appointment, he was Head of ERDF
& ESF Programmes for the East Midlands of the UK for four years. This followed appointments analysing and
managing risk in the criminal justice system and North Sea oil industry.
Marianna Miklós-Molnár
Director of Strategy and Methodology, Directorate General for Audit of European Funds,
Hungary
Marianna Miklós-Molnár has been working at the Hungarian Audit Authority since Hungary started receiving funding
from the European Union. During this period as Auditor she has been involved in sample and system audits and
risk analyses related to ERDF, ESF and CF funding. Since 2008, Marianna Miklós-Molnár has been involved in
strategy development, sampling, planning and reporting activities. In 2010 she was appointed Director of Strategy
and Methodology. Her responsibilities include managing the tasks related to the closure of the previous programming
period.
Helga Levin
Head of the Certifying Authority, Council of the European Social Fund, Sweden
Helga Levin has been working with the European Social Fund since 2003 in Hungary and in Sweden. She joined the
Swedish ESF Council in 2009 and held a number of other positions within the Managing Authority before becoming
the head of the Certifying Authority in 2012. For the Operational Programme 2007-2013 she is overseeing the
ESF and EIF programmes. For the programming period 2014-2020 she will be responsible for the ESF and FEAD
programmes.
“Excellent experience for my practical development”
Ciprian Vasile Tăut, Project Monitoring Expert, Department of Project Verification and
Monitoring, North-West Regional Development Agency, Romania
“I am satisfied with this seminar.The speaker gave me important info and advice for
closure. I appreciate that they tried to answer all questions.”
Silvia Kozelková, Financial Manager, Ministry of Regional Development, Czech Republic

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Date of Event
14th
– 15th
April 2016
Booking Number
S-1216 MC
Event Language
The event language will be English.
Event Price
1.289,- Euro excl. German VAT (19%)
The above price covers the following:
• Admission to the seminar
• Hand-out documents
• Seminar certificate, if seminar fully attended
• Soft drinks and coffee/tea on both event days
• Lunch on both event days
Upon request you can receive a digital version of the seminar
documents after the event for 60,- Euro excl. German VAT (19%)
in addition to the seminar.
Contact
European Academy for Taxes, Economics & Law
At Potsdamer Platz, Entrance Leipziger Platz 9,
10117 Berlin, Germany
Phone: +49 (0)30 80 20 80 20
Fax: +49 (0)30 80 20 80 250
E-mail: info@euroacad.eu
Internet: www.euroacad.eu
Your contact persons for the programme:
Regina Lüning, M. Sc. econ.
Head of Marketing and Sales
Phone: +49 (0)30 80 20 80 22 300
Fax: +49 (0)30 80 20 80 259
E-mail: regina.luening@euroacad.eu
Ani Handziska, MES
Conference Manager
Phone: +49 (0)30 80 20 80 21 338
Fax: +49 (0)30 80 20 80 259
E-mail: ani.handziska@euroacad.eu
(Programme is subject to alterations)
Event Location
Arcotel John F
Werderscher Markt 11
10117 Berlin, Germany
Phone: +49 (0)30 2888 6578 95
E-mail: reservation.johnf@arcotelhotels.com
Internet: www.arcotel.com
Please contact the hotel directly and refer to the “European Academy
for Taxes, Economics & Law” if you wish to benefit from a limited
room availability-contingent. Of course you can always look for an
alternative hotel accommodation.
BOOKING
E-mail: booking@euroacad.eu
Phone: +49 (0)30 80 20 80 230
Fax: +49 (0)30 80 20 80 250
For online booking please visit
our website: www.euroacad.eu
ORGANISATIONAL MATTERS

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BOOKING BOOKING NUMBER: S-1216 MC (DM) 14th
– 15th
APRIL 2016, BERLIN
Herewith we register the following persons for the Practical Workshop: “Carrying out Closure of the Operational Programmes 2007-2013“.
Only Valid with Signature and Stamp.
NOTE
European Academy for Taxes, Economics & Law Brauner Klingenberg GmbH | Leipziger Platz 9 | 10117 Berlin | Phone +49 (0)30 80 20 80 230 | Fax +49 (0)30 80 20 80 259
Place, Date Authorised Signature and Stamp
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I herewith agree to receive further information from the
European Academy for Taxes, Economics & Law

Your Organisation
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BOOKING
E-mail: booking@euroacad.eu
Phone: +49 (0)30 80 20 80 230
Fax: +49 (0)30 80 20 80 250
For online booking please visit
our website: www.euroacad.eu

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Terms & Conditions for Conferences, Seminars and other
Training Courses
1. Area of Application
The following terms and conditions settle the contractual relationship between conference participants and the European Academy for Taxes, Economics & Law Brauner Klin-
genberg GmbH [referred to as “European Academy for Taxes, Economics & Law” in the following]. Differing terms and conditions, as well as, other settlements and/or regulati-
ons have no validity.
2. Registration / Confirmation of Application
A registration can be made via internet, mail, fax, or email. The registration is considered granted and legally binding if not rejected by the European Academy for Taxes, Eco-
nomics & Law in writing within seven (7) days after receipt of registration. The registration will be supplemented by a booking confirmation via email. Partial bookings are only
valid for seminars designed in modules.
3. Service
The course fee covers the fee per participant and course in € net, subject to current German VAT. It includes training course documents as per course description, a lunch meal/
snack and refreshments during breaks, as well as, a participation certificate.
The European Academy for Taxes, Economics & Law has the right to change speakers/instructors and to modify the course program if and where necessary while maintaining
the overall nature of the course. All registered participants will be notified in case of a course cancellation due to force majeure, due to speakers’ preventions, due to troubles at
the chosen location or due to a low registration rate. Course cancellation notification due to a low registration rate is issued no later than two (2) weeks before the course date.
Course fees are reimbursed in the cases listed above; however, reimbursement for travel expenses or work absenteeism is only granted in cases of intention or gross negligence
by the European Academy for Taxes, Economics & Law. Any reimbursement of travel expenses are to be considered as an exceptional goodwill gesture and form no future ge-
neral obligation. In case of disturbances and/or interruptions, the European Academy for Taxes, Economics & Law commits itself to solve or limit any problems that might occur
in order to maintain and continue the course as planned.
4. Payment Date and Payment, Default of Payment
Payment of the course fee is payable immediately upon receipt of invoice. Where payment is not received or lacking clear assignment to a participant prior to commencement of
the course, the European Academy for Taxes, Economics & Law may refuse the relevant participant’s participation in that course. The course fee, however, is still due immedia-
tely and can be claimed as part of a dunning procedure or legal action. In accordance with BGB §247 (1), in case of default of payment within the stipulated time period, default
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Payment shall be made by cashless bank transfer; cash or cheques will not be accepted.The European Academy for Taxes, Economics & Law is not liable for any loss of means
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writing by the European Academy for Taxes, Economics & Law. The right of retention is only acceptable in accordance with a counterclaim based on the same contract.
5. Cancellation
Cancellations need to be issued in writing. Cancellation by the participant will be subject to cancellation charges as follows:
• 30 days or more prior to commencement of the course: service charge of 80,00 € net, subject to current German VAT, payable immediately, course fee will be reimbursed,
• two (2) weeks to 30 days prior to commencement of the course: 50% of course fee net, subject to current German VAT, payable immediately,
• non-attendance or cancellation less than two (2) weeks prior to commencement of the course: 100% of course fee net, subject to current Germany VAT, payable
immediately
The European Academy for Taxes, Economics & Law gladly accepts without additional costs a substitute participant nominated in case of a cancellation if the substitute parti-
cipant is registered at least three (3) days prior to the commencement of the course. Neither cancellation of a specific module/part of the course or substitution per module/per
day is possible.
6. Copyright
Seminar/course documents are protected by property rights and may not be duplicated, processed, amended, circulated or published in any other way without the written con-
sent of the European Academy for Taxes, Economics & Law. The European Academy for Taxes, Economics & Law reserves all rights.
7. Liability
All seminars and courses are prepared and presented by qualified speakers and instructors. The European Academy for Taxes, Economics & Law accepts no liability for the up-
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place of exclusive jurisdiction shall be Berlin, Germany.
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The European Academy for Taxes, Economics & Law protects personal data by taking appropriate protection measures. For the purpose of optimization of the product and ser-
vice portfolio and according to the regulations of the data privacy laws, it stores and processes person-specific data on the training participants. Hence, all European Academy
for Taxes, Economics & Law website hits are registered. All personal data will, in accordance with the law, be used for documentation requests, placed orders or other enquiries
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The European Academy for Taxes, Economics & Law will, in accordance with the law, inform participants by email about special offers that resemble previously booked semi-
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