1. Adobe® Acrobat® 9
Reviewer’s Guide (for Beta)
Microsoft® Windows® XP or Windows Vista™, Mac OS X (Adobe Acrobat 9 Pro only)
Communicate and
collaborate more easily
and securely with
Adobe PDF
The latest release of Adobe Acrobat software, Acrobat 9, redefines the possibilities for creating and collaborating on high-
impact business communications that reach across corporate firewalls to coworkers, partners, and customers worldwide. An
array of new features—such as the ability to convert popular video formats to Adobe Flash® for easy integration into Adobe
Portable Document Format (PDF) files, rapid creation of engaging PDF Portfolios, and use of Adobe Presenter for developing
and delivering interactive content—make Acrobat 9 the most powerful release of Acrobat to date.
With Acrobat 9, professionals in sales, engineering, marketing, and many other disciplines can leverage the now native support
for Flash to create and deliver interactive PDF Portfolios to unify a range of information including rich video, 3D models, maps,
and other engaging content—all combined with a variety of document types such as spreadsheets, text documents and e-mail—
to enhance your message and bring greater clarity and impact to your document-based communications. At the same time,
managers across disciplines can accelerate project completion using advanced collaboration features in Acrobat 9 that enable
staff and partners to participate in real-time, digital document reviews.
We encourage you to explore how Acrobat 9 is transforming the delivery of impactful communications anytime, anyplace.
The new capabilities, as well as enhancements to long-popular features such as document control and form creation and data
capture, deliver unprecedented creativity and ease for sharing relevant, memorable business communications.
The Adobe Acrobat 9 Family
The Acrobat 9 product family features three versions: Acrobat 9 Standard, Acrobat 9 Pro, and Acrobat 9 Pro Extended. We’ve
provided you with Acrobat 9 Pro Extended so you can experience the widest range of capabilities of the products. At the end of
this guide, we’ve included a table that describes which features are available in each version of the product—and which features
are new or enhanced in each version. We have also indicated which features are new or enhanced throughout this document.
Easy access to all Adobe Acrobat 9 features
Adobe Acrobat 9 includes all the powerful capabilities users relied on in the past, along with a range of new functionality
and enhancements. The user interface is still driven by the types of work people tend to do most with Acrobat—creating
PDF files, working with forms, reviewing documents, creating rich, interactive PDF Portfolios, and more. The most
commonly used capabilities are instantly accessible from the taskbar buttons so you can get right down to work.
2. 2
Table of Contents
Section 1: Before you begin 3
Installation and Reviewer’s Guide sample files set-up 3
Adobe Product Improvement Program 3
Section 2: Creating compelling content 4
NEW: PDF Portfolios: addressing business opportunities and changing user expectations 4
Take a PDF Portfolio tour 5
Create your own PDF Portfolio 7
NEW: Convert video from a variety of popular formats to Adobe Flash for easy integration into PDF 10
NEW: Create a professional, dynamic presentation 11
Tour an Adobe Presenter PDF presentation 11
Easily create an Adobe Presenter PDF presentation 12
Section 3: Collaboration made simple 13
NEW: Eliminating the guesswork by synchronizing document views 13
ENHANCED: Conduct more effective shared document reviews 16
NEW: Compare documents at a glance 18
Section 4: ENHANCED: Creating, managing, and analyzing forms—from start to finish 20
Section 5: Did you know you could do this with Acrobat? 24
ENHANCED: Redaction and removing metadata help control access to sensitive content 24
ENHANCED: Secure Adobe PDF documents with powerful encryption 26
ENHANCED: Take a snapshot of the web 27
NEW: Zero in on specific locations on PDF Maps 28
ENHANCED: Gain a 360-degree view of 3D content with Acrobat 9 29
Section 6: Adobe Acrobat 9 product line compared 30
3. 3
Section 1: Before you begin
To make sure you can experience all the capabilities available with Acrobat 9, included are the following materials:
Adobe Acrobat 9 Pro Extended for Microsoft Windows and Adobe Presenter 7 installation disk•
Press kit disk, which includes samples assets and a PDF file of this reviewer’s guide•
Required: PC running Windows XP or Windows Vista. Nothing further is required to use Adobe Acrobat 9 Pro Extended, but
to fully appreciate the new, enhanced, and existing features of Acrobat, you should additionally install:
Microsoft Office XP, Office 2003 or Office 2007 (Office 2007 preferred)•
Apple QuickTime 7.1.2 or higher•
Throughout this guide, you’ll find the words NEW or ENHANCED where appropriate, so you can easily discern which features
are brand new or enhanced in Acrobat 9.
Installation and Reviewer’s Guide sample files set-up
1. Insert the Adobe Acrobat 9 Pro Extended installation disk. When the AutoPlay screen opens, click Install Adobe Acrobat 9 Pro
Extended. When prompted, enter the serial number and follow the prompts to complete installation of Acrobat 9 Pro Extended.
2. Once Acrobat installation completes, return to the AutoPlay screen and click Install Adobe Presenter. Follow the prompts to
complete the installation.
3. Insert the Press Kit disk and copy the Demo Assets folder from the disk to your desktop. This folder includes all the sample
files—PDF files, documents, video files, and others—you’ll be working with throughout this guide.
4. Click the Adobe Acrobat 9 icon on your desktop to launch the software.
Adobe Product Improvement Program
Sometime shortly after installing Acrobat 9, you will notice a dialog box providing
the opportunity to participate in the Adobe Product Improvement Program. Adobe
is offering customers the option of sending anonymous information about how they
use Acrobat 9 so the company can better understand which features and areas should
be of greater or lesser focus in the future. The Program is similar to those offered by
other large software companies for desktop software applications. If you opt in (note:
opt out is the default), your workflow will not be interrupted or affected in any way, nor
will any personal information ever be transmitted. Acrobat will occasionally send back
information about which menus and toolbar buttons you’re clicking on. And if you
initially choose to participate, you always have the option to later opt out. It’s another
avenue through which customers can help Adobe build better software applications.
4. 4
Section 2: Creating compelling content
Acrobat 9 opens up new possibilities for developing and delivering high-impact communications to peers, partners,
and customers worldwide. New capabilities that support the rapid creation of rich and engaging PDF Portfolios set
new standards for the range of information that can be packaged and communicated in a single file. Additional features
that make it easier than ever to incorporate video into Adobe PDF or create interactive, on-demand presentations with
voiceovers further redefine people’s idea of engaging and guided communications. The examples below highlight just a few
of the ways in which Acrobat 9 helps users deliver more meaningful, memorable information.
NEW: PDF Portfolios: addressing business opportunities and changing user expectations
Business users today need to create more dynamic, compelling communications, whether they are trying to win a new
contract, collaborating with coworkers, or communicating with customers. Already, digital audio, video, and interactive
graphics are common in many online and offline interactions, impacting people’s perception of what now constitutes quality,
engaging experiences. It is not surprising then that as expectations—and opportunities—change, businesses face tremendous
pressure to make communication and collaboration across project teams and with customers more impactful—particularly if
the goal is to accelerate project completion or gain an edge over competitors.
With its seamless support for Flash, Acrobat 9 transforms what it means to
deliver multimedia-rich content to the widest possible audience. Previously
static documents can now be combined with a variety of dynamic content
into a single, unified, compelling PDF Portfolio replete with high-quality
video, audio, interactive 3D models, and more. This means, for example,
that sales managers can better engage prospects with tailored information
that moves effortlessly from educational videos to audio testimonials to
graphics, while product engineers can let review teams explore new designs
from every angle by delivering 3D models in Adobe PDF, alongside other
critical project documents. And that is just the beginning.
With Acrobat 9, users can select from several PDF Portfolio layouts to rapidly
create communications that meet their goals and grab the attention of intended
audiences. Standard layouts can be customized easily to include logos, company
descriptors, contact information, and other details. Content in a PDF Portfolio
is automatically compressed for more convenient sharing. Users can further
reduce the PDF Portfolio file size by easily converting content such as Microsoft
Word or Excel files to PDF or video files to Flash video. Also, programmers
comfortable with developing in ActionScript3 have the option to build layouts
on their own using Adobe Flex™ Builder™ 3 or Adobe Flash CS3 Professional.
Regardless of the approach, PDF Portfolios offer advantages to content creators
and recipients alike, providing a clearer picture and more memorable insight
into the topic at hand.
5. 5
Take a PDF Portfolio tour
We’ve included a PDF Portfolio that includes materials to promote
the fictitious Aquo water company. Tour the PDF Portfolio to see
the compelling content you can include as well as some of the
functionality that makes it convenient to work on PDF Portfolio
contents before distributing them.
1. From Acrobat 9, click File > Open, browse to the Demo Assets/01
Portfolios folder in the demo files, select Marketing Portfolio.
pdf, and click Open to view a previously created PDF Portfolio.
Upon opening the PDF Portfolio you’re presented with a welcome
page, where a document author can provide some context about
the PDF Portfolio contents by customizing it with text, images, or
video. Click Get Started.
2. You can now see the set of files in the PDF Portfolio. The author branded this PDF Portfolio by adding a header at the top
with his photo, a PDF Portfolio title, and clickable contact information—all customizable elements.
3. In the main file area, the author customized how you see and access the files. In this case, he chose a Revolve layout. Click
the white arrows on the right and left to rotate through the files and folders in the PDF Portfolio. You can also use the mini-
navigator at the bottom to jump to a particular file or folder. The author included a variety of file types in his PDF Portfolio:
Adobe PDF, JPEG (JPG), Flash (SWF), and Flash enabled video (FLV). He even included a Microsoft Word (DOC) and a
Microsoft Excel (XLS) file in a folder—Acrobat 9 supports folders in PDF Portfolios and retains them in the folder upon
export. And to provide context about each item, the author added a description to each “card” in the layout.
4. Test out the toolbar buttons at the top of the PDF Portfolio that let you navigate its
contents easily:
• Home – Click to see the entire PDF Portfolio contents in the layout view. Each file
is represented by an icon or thumbnail image followed by a file name and a description.
With three ways to identify the content, it’s easier than ever for people to zero in on just
what they’re looking for in the PDF Portfolio. The Home layout is the primary view you’ll
use to navigate your files.
• Details – Click to see more details about the files within the PDF Portfolio, including
file name, description, and modification date. You can sort any of these columns to find
the file you’re looking for.
• Preview – Select the file Aquo New Bottle Ad.pdf thumbnail and click to open the
Aquo advertisement. You can also double-click the thumbnail image. To get back to the
layout view, just click Home .
• Welcome – Click to open the (optional) PDF Portfolio welcome page again.
6. 6
5. Return to the Home view and double-click the first file, Aquo Green Bottle Overview.pdf, to preview a PDF document that
discusses the new “green” bottling facility Aquo plans to build. Click the arrows just below the above-described toolbar
buttons to navigate through the various files in the PDF Portfolio. When you get to the third file, CEO Interview.flv, play the
video. Acrobat 9 and Adobe Reader® 9 now play Flash video (FLV) and Flash applications (SWF) natively, so you can include
these rich media types in PDF Portfolios and files and your audience can easily view and experience them.
6. Continue clicking the arrows until you arrive at the file SoCal HQ.jpg. Note that the image previews within the PDF Portfolio.
Acrobat 9 and Adobe Reader 9 support viewing many image file formats, including JPG, BMP, GIF, PNG, and TIFF.
7. Return to the Home view and rotate to the folder titled “Draft Documents” and double-click the folder. Below the header
you see navigation bread crumbs that allow you to navigate back to the Home view. The bread crumb
functionality is especially useful when an author has included many sub-nested folders. The folder contains a Microsoft
Word file and a Microsoft Excel file. Double-click the Excel thumbnail for the file Financial Analysis.xls. If you have
Microsoft Office 2007, you have the option to preview the file
within the PDF Portfolio. (If you have an earlier version of Office,
you will have the option to open the file directly in the appropriate
Office application.) Click Preview and note that you now see the
spreadsheet, with scrollbars and tabs. Click the Open button
in the upper right area of the window to launch the spreadsheet in
Excel. Make an edit to the spreadsheet, save it, and note that the changes save automatically to the PDF
Portfolio. The ability to work on source files directly from a PDF Portfolio is a huge help when users are
preparing a PDF Portfolio to distribute to a client and need to get input from other contributors or when
the PDF Portfolio is an internal work in progress.
8. Click Home in the bread crumbs to return to the Home view. Open your file directory and navigate to and
double-click the first file, Aquo Green Bottle Overview.pdf to preview it within the PDF Portfolio. Scroll down
to the bottom of the first page and note the Flash application embedded in this Adobe PDF file—Adobe
Reader and Adobe Acrobat not only support Flash enabled video, but Flash applications too. Double-click the
Corporate Social Responsibility Dashboard to activate the Flash application. Click on one of the four
Adjustable Factors sliders at the bottom left and note the affect it has on the company’s cost
savings. Flash applications are a compelling way to convey complex business information
and the possibilities for their use are endless—for example, you could include a mortgage
calculator on a house sales sheet, pop up a dynamic map with directions from the office
locations listings on a company brochure, or include a stock ticker on a company brochure.
9. Finally, PDF Portfolios can not only contain and preview multiple file types, but can also
search multiple file types. Return to the Home view and type “Karen” into the Search box.
Note that Acrobat displays search results for both PDF files and non-
PDF files.
With Acrobat 9, your communications come to life, providing exactly the information needed
in an interactive way that both engages the reader and makes sense.
7. 7
Create your own PDF Portfolio
Now you are going to build your own PDF Portfolio using several of the asset files supplied with the press kit.
1. FromtheTaskBar,clicktheCombineTaskButton ,andselectAssembleFilesintoaPortfoliotoopenanew,emptyPDFPortfolio.
2. Open your file directory and navigate to the Demo Assets/01 Portfolios/Files. Select all nine files in this folder, and drag them on
top of the PDF Portfolio. The files now appear in the PDF Portfolio. Alternatively, use the buttons at the bottom of the window
to add files; entire folders, including their folder structure; or new folders to a PDF Portfolio. Once the files are in your portfolio,
you can easily convert Microsoft Office documents to PDF or media files to Flash enabled video by right-clicking and choosing
to convert them.
3. Now that you’ve added your files, you can modify the PDF Portfolio appearance by selecting
one of the available layouts and options available in the Edit Portfolio panel located on the
right side of the window. If you closed the Edit Portfolio panel, re-open it by clicking Modify >
Edit Portfolio.
4. First you’ll apply a different layout to the PDF Portfolio. If it’s not already selected, select Choose
a Layout. Under Basic Layouts, note the variety of layouts you can choose from. Select each now
and note how they affect the appearance of your PDF Portfolio. Basic Grid is the default layout
and may be used when you don’t require an overly flashy presentation. On an Image lets you
choose a background image like a map or product image on top of which you can place files.
Revolve lets you rotate through the files. Sliding Row provides all files in a row that can slide left
and right. You’ll create your PDF Portfolio using the Sliding Row layout, so keep it selected.
5. Select and highlight the first file, or “card” in the sliding row. Notice that when you hover over
the area below the file name, the words Add Description appear. Click in this area and add a
description to the file.
6. Next, select Add Welcome & Header to add an eye-catching or
introductory Welcome Page that could include Flash content, text,
a logo, or text and a logo. You can also add a Header with your
organization’s logo, colors, and more that always appears at the top of
your PDF Portfolio.
8. 8
7. Select Welcome Page and click down through each option until
you get to Image & Text. Click “Add Image” and browse to the
Demo Assets/01 Portfolios/Images folder and select Aquo_Logo.
png. When the image is selected, note that you can modify its
background color, size, and opacity using the options below. Next,
click “Add Text” and write some introductory text to the recipient
of your portfolio much like the e-mail message you would have
written if sending files as e-mail attachments. Notice that the text
can be formatted just the way you like using the options below.
Finally, you can move and resize your items as you like. When your
image and text look just the way you want, click Done.
9. Now you’ll specify a color scheme. Choose Select a Color
Scheme and choose from the many available color schemes.
Acrobat automatically uses this primary color and applies
shades to the various PDF Portfolio elements, including text and
backgrounds. You can even define your own color scheme based
on your corporate colors by selecting Customize Color Scheme
and modifying each element.
8. Next, click Header, and then click down through
each option until you reach Logo & Structured Text.
Note that a header area appears at the top of the main
window. Click Add a title, and type in the words Aquo
Media Kit and center it. In the three areas on the right,
add your name, e-mail address, and a URL. The e-mail
and web address will be clickable links. Finally, click
Add an image, browse to Demo Assets/01 Portfolios/
Images folder and select CEO.jpg to add a personal
photo of the Aquo CEO. Acrobat supports a variety of
image file formats, including JPG, GIF, and PNG. With
each option, Acrobat gives you the flexibility to change
font styles and sizes, logo image opacity, and even the
background color for the entire header. This flexibility
lets you brand your PDF Portfolio or simply give it a
professional edge.
9. 9
10. Once you’ve selected a color scheme, click Specify File Details to choose which columns you’ll make visible in the List View,
including the Name, Description, and Modified date, and file Size. Show the most important details first by changing the
display order of the columns. Just drag them up or down, or select a column and click the up and down arrow buttons at the
bottom of the columns list in the Edit Panel to move it. And if there’s information you want to associate with the file, but it’s
not in the detail columns provided,
just click in the text box under
Columns to Display, enter the column
name, select a format for the column,
and click the plus icon to add a
new descriptive column. Then specify
the column you wish to initially sort
by using the Initial Sort dropdown list.
You can also modify the value in any
cell by clicking twice in the cell and
typing in the new value.
11. You’ve made all your changes, so click
Publish. You can publish and save it to
a drive, publish and send it via e-mail,
or publish it directly to Acrobat.com
(which is discussed later in this guide).
Choose Save, save your portfolio
on your computer, and then choose
File > Exit.
With Acrobat 9, create compelling, rich, interactive PDF Portfolios that let you convey information clearly and in a format that
engages your audience.
10. 10
NEW: Convert video from a variety of popular formats to Adobe Flash for easy
integration into PDF
To make document-based communications more impactful and complete, Acrobat 9 Pro Extended lets users convert most
popular video file formats, such as QuickTime (MOV) and Windows Media Video (WMV), to Flash files that can be included
in a PDF file. All content in the PDF file can then be viewed online or offline by anyone with the free Adobe Reader 9,
eliminating the need to use additional video players and overcoming problems communicating across platforms.
1. Open your file directory and navigate to and open the file AquoFinancialSummary.pdf located in the Demo Assets/02 Video
folder. Scroll down to the large white area on page 2.
2. Click Multimedia > Video Tool. Drag and drop the crosshairs over the PDF file to draw a box that specifies where you
want to insert the video in the PDF document. The Insert Video dialog opens.
3. Browse to the Demo Assets/02 Video folder, select the file AquoCEOInterview.mov, and click Open.
4. Move the playhead to the frame you wish to use as the Poster Image—the image that will show
up before the movie plays. Once you’ve found the image you want, click Set Poster Image from
current frame.
5. Optionally, click the Show Advanced Options checkbox at the bottom of the Insert Video dialog
to specify settings such as video quality and resolution, select a playback skin, insert chapter
points, and what actions launch the video. Click OK when you’re satisfied with your choices.
When the video finishes converting to Flash enabled video, you’ll return to the PDF file with the
video poster added. Click the poster image and the video plays, whether you’re online or offline.
11. 11
NEW: Create a professional, dynamic presentation
Acrobat 9 Pro Extended includes Adobe Presenter, the rich media authoring tool that lets users create professional, high-
quality, on-demand presentations and publish them to a single PDF file that anyone with the free Adobe Reader can play back,
whether they are online or offline. Include audio and video—even interactive quizzes—to help your audience fully experience
presentations.
Tour an Adobe Presenter PDF presentation
1. Browse to the Demo Assets/03
Presenter folder, select the file
AquoForkliftSafety.pdf, and open
this interactive presentation file
that’s been saved as a PDF file.
The progress bar starts to move
at the bottom of the presentation,
and on slide 3, audio begins to
play. Click to jump forward
or backward in the slide.
2. Notice the panel on the right.
Browse the slides by the slide
outline or thumbnails. Click
the Notes tab to see any speaker
notes added to a slide. And find
specific content in a slide using
the Search tab.
12. 12
Easily create an Adobe Presenter PDF presentation
Follow these instructions to see just how easy it is to create one of these rich media, interactive presentations. If you haven’t yet
installed Adobe Presenter, return to the earlier Adobe Presenter installation instructions.
1. Browse to the Demo Assets/03 Presenter folder in
the demo files, select the file AquoForkliftSafety.
ppt, and open it in Microsoft PowerPoint. Notice
the Adobe Presenter menu (Microsoft Office 2003
and earlier) or ribbon (Office 2007) that’s available
from within PowerPoint that lets you add audio,
video, Flash applications, and even interactive quizzes.
2. This presentation includes pre-recorded audio, but if you wanted to further explore the Adobe Presenter capabilities, just
open another PowerPoint file and use Record to record audio commentary for each slide using your computer’s microphone.
3. Click Publish and notice that you can publish the presentation as
a Flash application (SWF), upload it to an Acrobat Connect™ Pro
media server, or new in Presenter 7, publish it as a PDF file. If this is
the first time you’ve used Presenter, a license agreement may pop up
after you click Publish; if so, accept the agreement.
4. Select Adobe PDF, choose a name and location for your PDF file,
and click Publish. Adobe Presenter converts your PowerPoint (PPT)
file with audio into an easily distributable and highly accessible
interactive PDF presentation that can be included in a PDF Portfolio
or distributed as a standalone PDF file.
13. 13
Section 3: Collaboration made simple
Acrobat 9 delivers enhanced capabilities that address a range of collaboration needs for users with different computing tools
and requirements. The ability to synchronize document views brings new immediacy to project teams and streamlines working
on complex documents because team members can be literally on the same page, whether they are sitting just down the hallway
or thousands of miles away. In addition, shared review capabilities enable participants to view and respond to the input of
other team members as comments are made. Project teams engaging in asynchronous reviews can leverage document compare
features in Acrobat 9 to quickly identify what has changed in a document from an earlier version.
NEW: Eliminating the guesswork by synchronizing document views
Anyone who has tried by phone to discuss specific content in a document with someone at another location knows how
difficult it can be. Simply getting a colleague on the right page, to the right section, and to the right word or image often
requires a lengthy conversation. Clearly, it would be easier if a person could literally take others to the exact area in question.
With Acrobat 9, project team participants can do exactly that—no matter where they are. Acrobat 9 enables users to zero in
on content in a PDF file by synching their view within a document to what others see in the same file. Those discussing the file
need only Acrobat 9 or the free Adobe Reader 9 to co-navigate documents with others.
In the example below, we’ll enable the ability to synchronize document views. To fully experience this capability, you’ll need at
least one other reviewer to participate with you. You’ll take the role of Initiator; the second person takes the role of Reviewer. In
case you’re unable to test this with another person, we’ve provided a video to show you just how productive review teams can be
when they are literally on the same page.
NEW: Acrobat.com: further enhancing processes with hosted services
Acrobat.com is a collection of free, beta hosted services that professionals will be able to use to improve how they work inside and outside
their organizations, across geographies and firewalls. Professionals across industries will soon be able to use Acrobat.com as a resource for a
variety of activities, including sharing and storing files, communicating in real time, and simplifying working with others.
In addition to using these free hosted services, Acrobat 9 users will be able to work with Acrobat.com as a central location for certain
document processes. For example, an architect using Acrobat 9 to coordinate a design review with clients and contractors will be able to
manage a shared document review process with Acrobat.com as the location where comments are stored and accessed. Event planners, HR
managers, and others will be able to quickly create a PDF form in Acrobat 9 and host the form on Acrobat.com, which provides a convenient
and easily accessible place to track, process, and consolidate data as it is submitted by others.
These are just a few of the many ways in which Acrobat 9 will work with Acrobat.com to improve how people work across computing
platforms and boundaries with anyone, anywhere. You’ll get an initial chance to experience working with Acrobat.com when you conduct a
synchronized document view in this section of the guide. And you can work with Acrobat.com for shared reviews and forms processes
once Acrobat.com is publicly available and Acrobat 9 has shipped.
14. 14
1. Initiator: Browse to the Demo Assets/04 Page Synchronization folder and select and open the file AquoOfficePlan.pdf.
2. Initiator: To initiate page synchronization, you will need to have a free Adobe ID. We
will guide you through creating this ID as well as a personal meeting room—a free
capability you may want to use. The process for creating an Adobe ID and personal
meeting room will be simplified once Acrobat.com is publicly available and Acrobat 9
has shipped.
a. Select Collaborate > Go to Acrobat.com. In your browser, click the Create
an Adobe ID link.
b. Fill in the required fields and click Create Adobe ID. An e-mail is automatically
sent to the e-mail address you entered in the Username field. Open that e-mail
account and verify the e-mail address by clicking the link in the e-mail.
c. If prompted, sign in with your new Adobe ID to verify that it works. When you receive
the verification in your browser window, click Go to SHARE beta. Acrobat.com opens.
d. Finally, create a personal meeting room. Open the following URL services.acrobat.com/
account/tsu/a1?svc=brio_trial in your browser window and under Already Have an
Adobe ID, click Log In. If prompted, enter your Adobe ID e-mail and password again.
At the prompt, name your meeting room and accept the agreement. Finally, click Get
Meeting Room. Your personal meeting room is now created and available.
3. Initiator: Select Collaborate > Send & Collaborate Live to open the Send and
Collaborate Live dialog. Click Next. If prompted, authenticate with Acrobat.com
by entering your Adobe ID and Password and clicking Next. In the To... text box,
enter the e-mail address of the Reviewer. Leave the default Subject and Message
text as is or if you like, modify it. You can share the file by uploading it to Acrobat.
com or sending it as an e-mail attachment. In this case, we’ll send it as an e-mail
attachment, so leave the "Store file on Acrobat.com and send a link to recipients" box
unchecked.
4. Initiator: Click Send. The document is attached to an outgoing e-mail and sent to your
Recipient via your e-mail client. Acrobat also embeds additional functionality in the
PDF file that lets you synchronize page views and chat with reviewers directly in the
PDF file. In addition, a left-side Collaborate Live Pane opens next to the PDF file.
Video
Show me: Click here to watch a video about synchronizing document views.
15. 15
5. Reviewer: You’ll receive an invitation to collaborate on the document in an e-mail. Open the e-mail attachment.
6. Reviewer: On the left side of the Acrobat window, you’ll be prompted to log into the file using your Adobe ID or as a guest to
collaborate with others. Because you don’t need an Adobe ID to collaborate, simply log in as a guest. If you are using an older
version of Adobe Reader or Acrobat, you’ll be prompted to update your application.
7. Initiator: Now you can see that you and the reviewer are both logged into the file. Click Start Page Sharing in the Collaborate
Live Pane.
8. Reviewer: A dialog opens in your screen asking you if you want to participate page sharing. Click OK to allow page sharing.
9. Initiator: Page through the document and zoom in on a certain area. Point your cursor to an area you wish to discuss and
communicate with the Reviewer via the chat capability in the Collaborate Live Pane in Reader or Acrobat—or just speak
with the Reviewer over the phone. Note that you can see your mouse and the Reviewer’s mouse on your screen. When the
Reviewer wishes, he can control the document as well by paging through the document or zooming into a section.
10. Initiator: Take sharing a step further by clicking the Options > Share my screen menu item in the Collaborate Live Pane to
start an Adobe ConnectNow web conference using the personal meeting room you created above. You can show and pass
control of your desktop to reviewers—a useful capability when you’ve identified what needs to be changed, and need to edit
the source files.
16. 16
ENHANCED: Conduct more effective shared document reviews
Initiating a shared review of a PDF document is quick and easy with the improved distribution wizard in Acrobat 9. The
enhanced Tracker is the central dashboard for reviews. In Tracker, see who reviewers are, and who has already reviewed the
document in PDF. For anyone who works with dispersed teams engaged in lengthy review cycles, this capability can eliminate
much of the delays and confusion typically associated with traditional review processes. Users can even send reminders to
reviewers and receive alerts within Acrobat after each project team member has reviewed and edited a document.
In this example, we’ll upload a file to a shared network folder. If they prefer, users could leverage another shared location for
uploading the file, and will be able to do so working with Acrobat.com once the hosted services are publicly available and
Acrobat 9 has shipped. To fully experience shared review, you’ll need at least one other reviewer to participate with you. You’ll
take the role of Initiator; the second person takes the role of Reviewer.
1. Initiator: Browse to the Demo Assets/05 Shared Reviews folder and select and open the file
AquoMarketSummary.pdf.
2. Initiator: From the Taskbar, click Comment > Send for Shared Review to open the Send for
Shared Review dialog.
3. Initiator: In the How do you want to collect comments from your reviewers? dropdown menu
select the location for conducting your Shared Review. The options you have available are:
• NEW: Acrobat.com—a new option that lets you put the document and the comments in a
central hosted location. You can choose to work with Acrobat.com for this process once the
hosted services are publicly available and Acrobat 9 has shipped. Reviewers get the link to
the document, review it, and then send their comments securely back to Acrobat.com. All
participants can see each other’s comments and the initiator receives a notification in the
System Tray and Acrobat after recipients make comments.
• Your own server—another option for access to and hosting documents for reviews. This server
may be an internal SharePoint workspace, network folder, or web server folder (WebDAV) which
recipients have read/write access to. The document and review comments are hosted on this shared
location. Recipients receive a link to the document, and the initiator receives notifications in the
System Tray and Acrobat when reviewers review the document and publish their comments.
For this exercise, choose “Automatically collect comments on my own internal server.” Click Next.
4. Initiator: Choose Network Folder as the type of shared folder to use, and in the “Type the path
to the shared network folder” text box enter the path to the shared folder. Click Next. Acrobat 9
verifies that the folder is a valid shared folder.
5. Initiator: Now select how you wish to distribute your shared review file. Select “Send it automatically using Acrobat” rather
than saving it locally and sending it manually later. Next, choose how you want the file to appear when it is sent. You could
choose to send it as a link within the e-mail message or as an attachment appended to the e-mail message. In this case,
choose “As an attachment to the message.” Click Next.
17. 17
6. Initiator: Enter a name for the server profile so that you can re-use the profile for additional distributions. In this case, call it
“Aquo Shared Folder.” Click Next. If requested, enter your E-mail Address, Name, Title, and Organization so that recipients
can identify who the email is from. Click Next.
7. Initiator: In the Send for Shared Review dialog that opens, enter the e-mail address in the To... text box of the person with
whom you are conducting the shared review. Then, edit the Subject and Message text if you like, though for this exercise you
may simply leave the default text entries. Additionally, you can change the review deadline if you choose.
8. Initiator: Click Send. Acrobat generates and sends an email with the review document attached to your reviewer using your
local email client. It creates a copy of the file with “_review” appended to the end of the file name. And it adds functionality
to the PDF file so that anyone with the free Adobe Reader can participate in the review. Click OK to the popup message that
opens. The Comment & Markup toolbar opens.
9. Reviewer: Open the e-mail with the attached Shared Review file, AquoMarketSummary_
review.pdf. Open the PDF file.
10. Reviewer: A dialog pops up informing you that the PDF file is part of a Shared Review,
along with information about the Shared Review. Click OK. The document opens, along
with a Commenting Toolbar that enables you to add comments and other markup.
11. Reviewer: After you’ve added a few comments and other edits, choose Publish Comments.
12. NEW: Initiator: New in Acrobat 9 is a notification that appears in the System Tray . A
notification also appears within Acrobat saying that new comments have been added to the
review. Click either notification to open Tracker to see who has reviewed the document and
to see a consolidated view of the edits and comments in one convenient location. In Tracker
you can click Change Deadline to modify the review deadline and automatically notify all
reviewers via e-mail of the change. You can also close the document to further reviewer
comments and markup by clicking End Review. And you can click Start New Review with
Same Reviewers to start a completely new review with the same review team.
13. Initiator: Click the View Comments link in Tracker to see the consolidated
view of comments within the PDF file or by opening the Comments Pane
and viewing them there. Note that there may be a brief lag between when the
Reviewer clicks Publish Comments and when you get notified that comments
are available. You can manually check for the latest comments by choosing
Check for New Comments in Document Message Bar at the top of the PDF file
being reviewed.
18. 18
NEW: Compare documents at a glance
For anyone who works with teams to review and revise documents, Acrobat 9 helps overcome the challenge of figuring out
exactly what has changed from version to version down to the smallest detail. Users can compare images, text, and tables
between two versions of a PDF, and immediately identify what is different. A person might want to compare budget reports
from week to week or compare documents that do not support a “compare” capability in their native applications.
For example, with Acrobat 9, users can convert two versions of a PowerPoint presentation to PDF and quickly see what is
different—something that is not possible to do in the presentation software itself. Acrobat 9 also delivers the ability to easily
identify changes through visual cues as well as detail about the actual content that changed.
1. Browse to the folder Demo Assets/06 Compare and select and open the file AquoFinancialPresentation_1.pdf.
2. From the main menu, select Document > Compare Documents
to open the Document Compare Window. Press Choose…
under the newer document section and select the sample file
AquoFinancialPresentation_1.pdf from the Demo Assets/06
Compare folder. Under Document Description, choose Presentation
decks, drawing or illustrations. Note the other available Document
Description settings—Compare Documents can even be optimized to
compare reports, spreadsheets, and magazine layouts as well as scanned
documents. Click OK to generate a Compare Documents summary of
the differences.
3. Acrobat creates a new summary document with
the prefix [Compare_New]. This is a copy of the v2
document, with all of the changes between v1 and v2
highlighted. The first page is a summary of the two
documents used in the comparison. Click the “Get
started: first change is on page 1” link.
4. You’ll now be taken to the first page of your v2
document, where you’ll see that any changes are
highlighted. Mouse over deleted or replaced text and
see what text previously existed. As you click on each
change, you’ll see what type of change was made
(replace, insert, delete, and move), what the old text
was, and what the new text is.
19. 19
5. Scroll down to Page 4 and click on the annotation in the upper left to see that this page was
moved from page 8 of the v1 file. Acrobat’s Comparison tool can highlight when slides or pages
have moved as well.
6. Scroll down to Page 5 and notice that the pie chart is shaded. When you hover over it, you are
informed that the image has changed. Click the chart to bring up two side-by-side thumbnail
images. One is of the old image, so you can compare the old image to the new one. In this case,
the new chart has some color changes and some borders added. In the second thumbnail, which
shows the image differences, you can more easily see that the changes involve shading and
borders. Next, scroll to Page 7,
click on the highlighted portion
of the bar chart, and note that the
Waste Management bar changed
from 100,000 to 175,000 in v2
of the file.
7. If you choose Show Options in
the Compare Panel on the left,
you can specify what types of
changes you want to see and the
color scheme you’d like to apply
to each type of change marked.
8. Keep a copy of your comparison
summary by saving this PDF file.
20. 20
Section 4: ENHANCED: Creating, managing, and analyzing forms—from
start to finish
Acrobat 9 includes everything you need to create high-quality forms, distribute them, collect responses, and track, analyze,
and export results. If you don’t already have a form, quickly create one by converting an electronic or scanned document
into a PDF file. The form field recognition capability in Acrobat 9 speeds the process of creating reliable digital forms from
existing documents.
When you’re ready to distribute the form, e-mail it to recipients or upload it to a shared location, and specify who you would
like to receive it. You can also choose to work with Acrobat.com for this process once the hosted services are publicly available
and Acrobat 9 has shipped. Finally, use the new response file interface to sort or filter data much as you would in a traditional
spreadsheet application.
In this exercise, you’ll experience the new and enhanced forms capabilities available by creating and distributing a form,
and then managing the forms data received from others. You’ll take the role of Initiator; the second person will take the
role of Recipient.
1. Initiator: Open the registration form RegistrationForm.pdf from the Demo Assets/07 Forms folder. This file is a flat
PDF form because it looks like a form, but does not yet have any fill-able fields. Acrobat 9 will fix that by automatically
recognizing and assigning fill-able fields for you.
2. Initiator: Select Forms > Start Form Wizard. Acrobat gives you three options for creating your form: from an existing electronic
document (like a PDF or Word file), from a scanned paper form, and from no existing form (create one from scratch or from a
template using Adobe LiveCycle® Designer, which is included with Acrobat 9 Pro Windows and Acrobat 9 Pro Extended).
3. Initiator: Choose an existing electronic document, click Next. Select Use the current
document, and click Next.
4. Initiator: Acrobat now does two things—if you’re working with non-PDF files like files
in Microsoft Word or Excel, it effortlessly converts them into Adobe PDF files. Next
Acrobat scans the document, looking for any areas of the form that are likely fields,
converting these portions of the document into form fields. Both of these capabilities
are enhanced with Acrobat 9.
5. NEW: Initiator: A new Welcome to Form Edit Mode dialog opens, asking you to
verify that the fields you need have been created and appropriately named. Form Edit
Mode is new in Acrobat 9 and allows a forms author to quickly touch up a form before
distributing it by presenting only those tools relevant to forms editing. Click OK to
examine the fields in the new PDF form. Note how Acrobat has intelligently assigned
data field labels based on relevant, nearby text, saving you tons of time and effort
assigning these fields manually.
21. 21
6. Initiator: You can do a lot more in Form Editing Mode, too:
• Try adding a field to the form, enhanced in Acrobat 9. Click
Add New Field, and select the type of field you wish to add. In
this case, select Text Field. Now use the blue guidelines on the
PDF form to establish where you want to add the field. Add
it by clicking your cursor next to the line labeled “Shirt Size.”
Enter “ShirtSize” in the Field Name text box, and click on the
document to commit the change. Optionally, you can also click
the Show All Properties link to specify other options such as the
text box appearance, default state, and other properties.
• Preview the form before you send it out to see what your form
recipients will see by clicking Preview in the Form Edit
Mode Toolbar. Return to editing mode by clicking Edit Layout
.
• New in Acrobat 9 is the ability to easily reorder the tab order of your fields by dragging and dropping fields in the left-
side Fields Panel. Drag the ShirtSize field and drop it just above the Arrival Time field. Then drag it back again. Acrobat
maintains a logical tab order based on field locations, but you can modify this order as you need.
7. Initiator: When your form is ready to distribute, click the Distribute Form button in the Form Edit Mode
Toolbar. Save the form locally if prompted.
8. Initiator: Choose how you want to collect your data. Choose “Automatically collect responses on my own internal server”
and click Next, though you can also collect data via:
• NEW: Acrobat.com—a new option that lets you control access to the form and where the form and data are hosted. You can
choose to work with Acrobat.com for this process once the hosted services are publicly available and Acrobat 9 has shipped.
Form recipients get the link to the form, fill it out, and then the data is sent securely back to Acrobat.com. The initiator
receives a notification in the System Tray and Acrobat when recipients respond and send in their data.
• NEW: Your own server—another new option for access to and hosting forms. This server may be an internal SharePoint workspace
or network folder which recipients have read/write access to. The form and data are hosted on this shared location. Recipients receive a
link to the form, and the initiator receives notifications in the System Tray and Acrobat when recipients respond and send their data.
• E-mail—which allows the initiator to distribute and collect the form via e-mail attachments.
9. Initiator: Choose Network Folder as the type of shared folder to use, and in the “Type the path to the shared network folder”
text box enter the path to the shared folder. Click Next. Acrobat 9 verifies that the folder is a valid shared folder.
10. Initiator: Now select how you wish to distribute your form. Select “Send it automatically using Acrobat” rather than saving
it locally and sending it manually later. Next, choose how you want the form to appear when it is sent. You could choose to
send it as a link within the e-mail message or as an attachment appended to the e-mail message. In this case, choose “As an
attachment to the message.” Click Next.
22. 22
11. Initiator: Enter a name for the server profile so that you can re-use the profile for additional distributions. In this case, call it
“Aquo Forms Folder.” Click Next. If requested, enter your E-mail Address, Name, Title, and Organization so that recipients
can identify who the email is from. Click Next.
12. Initiator: In the Distribute Form dialog that opens, specify the recipient e-mail address in
the To... text box and modify the outgoing Subject and Message text if you like. You can
also choose “Collect name and email from recipients” so that you can track exactly who
responded. Leave this box selected for this exercise. Click Send. Acrobat distributes the
form to your recipients with an “_distributed” appended to the file name and also adds
functionality to the PDF file so that anyone with the free Adobe Reader can fill in, save, and
return the form.
13. Recipient: Open the e-mail with the form attachment and open the form. If prompted, enter
your name and email address.
14. Recipient: Fill in the form and click Submit in the Document Message Bar at the top of the
form to return the form to the Initiator. If prompted, enter your name and email address.
15. Initiator: When the form is returned, a notification appears in the System Tray and also within Acrobat informing you
that new forms are available. Click either notification to open Tracker to see who has returned the form.
16. NEW: Initiator: Tracker opens with a
dashboard summary of the form you sent
out, the form recipients, and the status
of their response. Use Tracker to send
e-mail reminders to recipients who haven’t
responded, add more recipients, or stop
collecting data.
17. NEW: Initiator: Click on the View
Responses link in Tracker to open the
Response File, a new capability in Acrobat
9 that allows you to search, sort, and filter
the response data much as you would in a
traditional spreadsheet application. To allow
you to fully experience the data analysis
capabilities available with forms in Acrobat
9, we’ve included a sample response file.
Browse to and open the file RegistrationForm_sample_response.pdf from the Demo Assets/07 Forms folder.
23. 23
18. Initiator: Click Get Started to see all the capabilities available from the new response file:
• Update-Updates the response file with any new records.
• Filter-Filters the data based on fields and criteria in those fields. For example, find all records that contain the word
“American” in the “Airline” field.
• Export-Export some or all of the responses to a spreadsheet for further analysis.
• Archive-Archive some or all of the responses into a new archive response file (similar to moving old e-mails from your in-box).
• Add-Include additional returned forms in the response file.
• Delete-Deletes the selected record.
19. Initiator: Double-click the PDF icon on one of the data rows. Notice that you can now see all the data in the context of the
original form. Click the Home button to return to the detailed view of all the data.
24. 24
Section 5: Did you know you could do this with Acrobat?
The capabilities highlighted in this section are new or have been enhanced in Acrobat 9. Did you know you could do this with Acrobat?
ENHANCED: Redaction and removing metadata help control access to sensitive content
In order to protect sensitive information in documents, it is often necessary or required for individuals or organizations to
remove certain content. Document edits, reviewer logs, and select content in documents may only be relevant to or appropriate
for document authors or certain recipients. Using Acrobat 9, metadata can be removed, preventing others from uncovering
a document’s history. At the same time, advanced redaction features in Acrobat 9 streamline identifying and redacting
confidential content in documents. This is particularly crucial, for example, when dealing with long, complicated government
and legal documents.
Acrobat 9 provides comprehensive document examination and redaction tools to remove all but the information you want
recipients to see.
1. Browse to the Demo Assets/08 Redaction folder in the demo files and open the file NewEmployeeForm.pdf.
2. Select Advanced > Redaction > Mark for Redaction, click OK to the popup message, and draw a box
around the Aquo logo. Using this capability makes it easy to mark sensitive information such as text,
charts, and images so they can later be redacted.
3. Select Advanced > Redaction > Search and Redact. Click
OK to the pop-up message that appears. Acrobat continues
to allow you to search for a single word or phrase in the
current document or across a set of documents. Enter
“employee” and choose “Search and Redact”. Acrobat
finds five instances of “employee”. You can click on each
instance to see where it appears in the document. Choose
Check All and then at the bottom Mark Check Results for
Redaction. All five instances have now been marked as “to
be redacted.” Choose New Search.
4. NEW: New to Acrobat 9 is the ability to search for Multiple
words or phrases all at once—particularly useful if you frequently have to redact
the same words or phrases. Choose Multiple words or phrase, click Select Words,
enter “member” and click Add, then enter “payroll” and click Add. Click OK and notice that Acrobat
has marked all instances of these words in the document as well. Choose New Search.
25. 25
5. NEW: Also new to Acrobat 9 is the ability to search for patterns like social security numbers or phone numbers. Choose
Patterns and then choose Social Security Numbers and choose Search and Redact. Acrobat finds six Social Security
Numbers. Mark these as well.
6. Select Advanced > Redaction > Apply Redactions to redact all of the marked items. Click OK at the prompt to apply the
redactions. Note that those items are now removed and converted to black marks. The changes will be applied when you save
the document. Before redaction marks are applied, you may optionally customize the appearance of these marks by selecting
Advanced > Redaction > Redaction Properties and modifying the settings.
7. Redaction removes visible information, but you may find that you have hidden information such as metadata, comments,
and file attachments. After you applied the redactions, a dialog asks you if you want to examine your document for
additional document information. Click Yes to use the improved Examine Document capabilities to scan for these items.
26. 26
ENHANCED: Secure Adobe PDF documents with powerful encryption
Acrobat 9 now supports 256-bit Advanced Encryption Standard (AES) as approved by the U.S. government. By leveraging
powerful security features in Acrobat 9, users can restrict others from performing specific actions on PDF files, such as
opening, printing, and editing files. Users can add two types of encryption to a document: password encryption or certification
encryption. Password encryption lets users assign a password and specify security options to restrict opening, printing, and
editing PDF files. Certification encryption encrypts a document so that only a specified set of users can access it.
In addition, Acrobat 9 continues to support digital signatures, allowing anyone with Adobe Reader 8 or higher to approve a
document by adding his or her digital signature to a PDF file using a digital ID. Document authors can also verify content
in PDF files by adding a certifying signature. The status icons associated with a signed PDF document let users know if the
signature is valid. We’ve included a video at the end of this section that walks through the digital signature process.
Beyond removing sensitive information from PDF files, you may wish to encrypt your PDF file to control who can access it. The
following steps walk you through that process.
1. Browse to the folder Demo Assets/09 Security in the demo files and open the file AquoProjectsSummary.pdf.
2. Select the Secure task button , and select > Encrypt with Password. Click Yes to the popup dialog. The Password
Security - Settings dialog opens.
3. NEW: Select Acrobat 9 or later in the Compatibility dropdown list to allow the new 256-bit Advanced Encryption Standard
(AES) encryption available in Acrobat 9.
4. Select the Require a password to open the document checkbox and enter a password. Note that you can further restrict
what users can do in the document once they’ve opened it by selecting the Restrict editing and printing of the document…
checkbox.
5. Click OK, reconfirm your password in the dialog that opens, and click OK again.
6. Save your document, close it, and reopen it. Note that you are now prompted to enter the password before you can open
the document.
Video
Show me: Click here to watch a video that shows how easy it is to authenticate
a PDF file by adding a digital signature to it.
27. 27
ENHANCED: Take a snapshot of the web
Web capture functionality has been significantly enhanced in Acrobat 9 to support the latest web technologies, allowing users
to reliably capture a website (including its links, images, and dynamic content). It even gives users the option to select only the
content that interests them—and leave out portions of a web page, such as advertisements, that are not relevant to a task. For
sales and marketing professionals, web developers, and anyone else who closely tracks information online, but does not always
have an online connection, this capability lets them work when and where they need to.
For a test drive of this feature, the following steps walk through how to capture the home page of the Adobe website,
www.adobe.com. You’ll need Microsoft Internet Explorer to test this feature.
1. Launch Microsoft Internet Explorer, and open the website www.adobe.com. Note that if you’re using an another browser
like Firefox or Safari, you can also create a PDF from a website by launching Acrobat and going to File > Create PDF > From
Web Page.
2. Click Convert in the IE toolbar. Choose a name and location for the PDF file and click Save to save the Adobe
home page as a PDF file. Watch the conversion status in the dialog to track its conversion progress. If you don’t see the
Adobe PDF toolbar in IE, open it by selecting Tools > Toolbars > Adobe PDF.
3. When the conversion finishes, the resulting PDF file opens. Note that the layout of the PDF file looks just like the website.
The content responds just as it would if you were viewing the web page from the web server—Flash animations automatically
play when you mouse over them and links are live, so clicking any link takes you to the page.
4. NEW: New to Acrobat 9 is the ability to convert a selected region on a web page. Return to IE and www.adobe.com, and click
on one of the News links. Choose Select in the IE toolbar. Note that when you hover over portions of the website,
red dotted rectangles outline portions of the page. Select the title and some text and click your mouse. Any red dotted outlined
areas turn to a solid blue outline, indicating that this content has been selected for conversion to a PDF file. If you wish to
deselect a selection, just click again. Click Convert, choose a name and location for the resulting PDF file, and click Save.
5. When the resulting PDF file opens, note that you’ve retained only the areas you wanted to retain.
28. 28
NEW: Zero in on specific locations on PDF Maps
Acrobat 9 Pro Extended offers new PDF Map capabilities that enable users to create, view and interact with maps in PDF. With
PDF Maps, geospatial coordinates remain intact, so users can find locations based on coordinates from multiple systems. They
can also mark desired locations, measure mapping distances in kilometers or miles, and markup PDF Maps with relevant
geospatial attributes. For any user needing to incorporate interactive maps into presentations or have offline access to digital
maps in the field, enhancements in Acrobat 9 are essential.
Now we’ll browse a PDF map, noting how marking locations and measuring distances is possible with embedded geographic
information.
1. Open Potential Sites for Bottling Plant.pdf from the Demo Assets/10 Maps folder. This PDF Map is a file that has geospatial
information associated with it.
2. Select Tools > Analysis > Geospatial Location Tool to open a floating tool bar in which you can see longitude and latitude
coordinates. Note that your cursor becomes a set of crosshairs that looks like a “+” sign. As you move your cursor over the
map, the latitudinal and longitudinal coordinates update with the cursor’s location information.
3. Select the Potential Site 2 bookmark in the left-side Bookmarks tab to zoom into an area of the
map. Right click on the Powerplant in the upper left and choose Mark Location. This adds an
annotation and embeds the location of that point in the annotation. Hover over the annotation
to see the longitude and latitude of the Powerplant.
4. Select Tools > Analysis > Measuring Tool. Your cursor turns into a “+” set of crosshairs.
5. Draw a line between the two yellow
arrow annotations on your screen. Note
that the Geospatial Distance Tool box in
the lower right of the screen shows the
distance in miles, the units embedded
in the PDF file. You could optionally
change the units by selecting Edit >
Preferences > Measuring (Geo) and
choosing a different measuring unit.
29. 29
ENHANCED: Gain a 360-degree view of 3D content with Acrobat 9
With users today wanting a more complete view of information, demand for 3D is on the rise. Designers, architects, creative
managers, and other professionals—as well as the clients and customers they serve—can benefit from the additional insight
provided by interactive 3D content. Unlike the limitations sometimes posed by static 2D images, users can now easily view a
product, design, or any other item as 3D in a PDF file with free Adobe Reader software.
The ease of viewing 3D models in PDF brings new insight and enthusiasm to any communication and collaboration effort.
For instance, customers can receive interactive brochures that enable them to inspect any item, such as a new car, before they
even see it in person. Or, service technicians can gain new insight into equipment and speed repairs with the ability to view
machine components from all angles and zoom in and out on details. With Acrobat 9 Pro Extended, users can quickly convert
3D models from a wide variety of major computer-aided design formats and embed them in highly compressed PDF files,
regardless of whether they have CAD software on their systems.
1. Open the file AquoBottle.pdf from the Demo Assets/11 3D folder. Click within the green rectangle. Because this image has
3D information associated within the green rectangle, a 3D toolbar opens.
2. From the Views dropdown list, select Top. Note how the bottle
rotates and enables you to view the bottle from above.
3. Click and drag your mouse near the middle of the bottle and notice
how the bottle rotates. In the far left dropdown list, select Pan or
Spin and then click and drag the bottle again, noting the effect
on how the bottle moves. Try out the other available tools on the
toolbar to see how easy it is to change lighting and color, show a
cross section, and even add a comment to the 3D object.
4. Return to the original view by clicking the Default view button .
30. 1 Windows only
2 This workflow can also use e-mail or an internal server
Section 6: Adobe Acrobat 9 product line compared
Product features
AdobeReader
AdobeAcrobat9
Standard
AdobeAcrobat9
Pro
AdobeAcrobat9
ProExtended
Consume content more quickly; Reader and Acrobat launch 2 to 3 times faster than prior versions E E E E
View, print, search, and interact with PDF files, including PDF Portfolios and PDF maps E E E E
Use Acrobat.com to store and share documents, author documents, and share your screen N N N N
Create an Adobe PDF with one click from Microsoft Word, Excel, PowerPoint, Publisher, and Access1
E E E
Convert a website to a PDF retaining layout and animation E E E
Archive e-mails or e-mail folders from Microsoft Outlook or Lotus Notes1
E E E
Scan paper documents into PDF and recognize text with optical character recognition (OCR) E E E
Save PDF files as Microsoft Word documents and other formats E E E
Merge multiple files into a single PDF E E E
Assemble multiple files into a single, compressed PDF Portfolio N N N
Commenting tools including sticky notes, text edits, highlighter, callout, stamps, and other basic shapes • • •
Initiate a shared review workflow using Acrobat.com and track the status2
N N N
Collaborate in real-time with synchronized document views and chat using Acrobat.com N N N
Protect PDF documents with 256-bit encryption and apply restrictions on viewing, printing, and altering E E E
Authenticate and certify PDF documents with digital signatures E E E
Examine documents for hidden information and delete as needed E E E
Forms Edit Mode simplifies the creation of a fill-able PDF from existing document or paper N N N
Initiate a forms data collection workflow using Acrobat.com and track the status2
N N N
Enable Adobe Reader users to fill in and save forms locally for offline use N • •
Analyze forms data dynamically, including searching, sorting, and filtering N N N
Create XML-based PDF forms using Adobe LiveCycle Designer ES 8.21
E E
Personalize a PDF Portfolio using professional, branded, customizable layouts N N
Search for sensitive words or patterns and then permanently delete them with redaction tools E E
Enable Adobe Reader users to participate in reviews with complete commenting and markup tools • •
Enable Adobe Reader users to digitally sign PDF documents • •
Create PDF with one click from Autodesk AutoCAD, Microsoft Visio, and Microsoft Project1
E E
Compare two PDF documents with text and image differences highlighted N N
Embed Flash animations and H.264 videos in PDF documents which can be played back natively in Adobe Reader N N
Convert a variety of video formats to Flash1
N
Create interactive, on-demand presentations and publish them to PDF using Adobe Presenter1
N
Convert 2D and 3D designs from CAD applications to PDF for use by teams without CAD or viewer software E
Includes Adobe 3D Reviewer to combine multiple CAD formats into one assembly and save as PDF N
Create PDF maps by importing geospatial files that retain metadata and coordinates1
N
• Pre-existing feature N New feature E Enhanced feature
30
