This document discusses regulatory requirements and standard operating practices for the storage, transportation, and disposal of used oil and solvents. It outlines procedures for properly storing waste oils and solvents in drums or tanks, including secondary containment and labeling. The best methods for disposal involve recycling waste oils at a waste oil refinery and recycling waste solvents at a distillation facility. Transportation of hazardous wastes requires manifesting and compliance with dangerous goods regulations. Under no circumstances should waste oils or solvents be released into sewers or on the ground due to environmental contamination risks.

1. SECTION 4.2
USED OIL AND SOLVENTS STORAGE/DISPOSAL
4.2.1 Introduction
4.2.2 Regulatory Requirements
4.2.3 Standard Operating Practices
A. WASTE OIL STORAGE
B. WASTE SOLVENT STORAGE C. WASTE
OIL DISPOSAL
D. WASTE SOLVENT DISPOSAL
E. TRANSPORTATION AND MANIFESTING

2. SECTION 4.2
USED OIL AND SOLVENTS STORAGE/DISPOSAL
4.2.1 Introduction
Potential environmental liabilities associated with the storage of used lubricating oils
and solvents are similar to those associated with the storage of gasoline and diesel fuel (see
Section 4.1). In addition, used oils and solvents are waste products which require disposal. Given
the potentially hazardous nature of these products, combined with limited disposal options and
potentially high costs, proper storage and disposal of these products is extremely important. It
should be noted that the procedures identified in this section for solvents are applicable to solvents
mixed with paint, as well as waste paints.
The storage and disposal of these products is often impacted by their classification relative to
flammability and combustibility. Procedures and methods for classifying products as a "flammable
liquid" or a "combustible liquid" are quite complicated and are described in detail in the national and
provincial fire codes. However, in general terms, a flammable liquid has a flashpoint below 37.8 _C,
while a combustible liquid has a flashpoint below 93.3 _C.
In order to determine the flashpoint of the liquid you should consult a Material Safety Data Sheet
(MSDS) for the product. MSDSs contain a great deal of information in addition to flashpoint (e.g.,
first aid data, storage requirements, personal protective equipment requirements, etc.). Provincial
Occupational Health and Safety legislation requires that you have copies of MSDSs for all the

3. products which you use on the golf course (i.e., fuel, fertilizer, solvents, pesticides, etc.). MSDSs
are available from the supplier of the product.
Most petroleum-based solvents (e.g., varsol) are classified as combustible liquids. Lubricating
oils are neither flammable nor combustible liquids.
Did You Know . . .
MSDS are available on line through the Canadian Centre for Occupational Health and Safety, a
federally funded health and safety resource.
Use the search box at this link: http://ccinfoweb.ccohs.ca/ for a free search across their Web
Collections.
Some of the records do require an annual subscription, a custom collection of MSDSs
specific to your workplace can be ordered for a fee.
4.2.2 Regulatory Requirements
A listing of regulatory contacts for waste oil and solvent storage and disposal issues is presented
in Table 4.7.
Specific regulatory requirements for the storage, handling and disposal of waste oils and
solvents are as follows:
1. Storage of waste solvents which are classified as either flammable or combustible liquids is
regulated by the fire code for the particular jurisdiction. Requirements for the storage of solvents
in containers greater than 250 L (i.e., larger than a drum) are similar to those described in
Section 4.1 for diesel and gasoline storage. Most courses however do not generate quantities
which justify storage in large tanks and therefore would normally store waste solvents in drums
or other smaller containers. Requirements for the storage of solvents in containers less than
250 L are summarized in Table 4.8.
2. Given that waste oils are neither flammable nor combustible materials, their storage is generally
not regulated by the fire codes. The exception to this is in Alberta where the Alberta Fire Code
provides specific requirements for waste oil storage tanks. Some provinces have created specific
legislation and/or regulations addressing requirements for the storage of waste oil. Requirements
addressed by this legislation include the following:
• Storage volume thresholds above which the regulations apply
• Setbacks from buildings, property lines and adjacent tanks
• Construction materials
• Attachments and piping
• Corrosion protection

4. • Secondary containment
• Inspection and monitoring
• Recycling.
A listing of the legislation which applies to the various provinces is presented in Table 4.9.
Specific requirements contained in this legislation are also summarized in this table.
3. Spills and releases of waste oils and solvents are regulated in a similar manner to spills and
releases associated with Fuel Storage tanks. As in the requirements for fuel storage, spills only
have to be reported if they exceed certain minimum volumes. A summary of these minimum
volumes, and a listing of the agencies to which the
spill or release is to be reported, are presented in Table 4.6. It should be noted that the release
or disposal of waste oils or solvents to a municipal sewer system would be classified as a
release and hence, contravenes provincial legislation.
4. Provincial environmental legislation generally classifies particular wastes as being "hazardous",
"special" or a "waste dangerous good". These types of wastes are particularly dangerous or
toxic if they are released into the environment and hence, requirements for the disposal of these
wastes are much more stringent than those associated with less dangerous wastes. This
classification applies to waste solvents in all provinces and waste oils in most provinces. Table
4.10 summarizes the classifications of waste oils and solvents relative to the applicable
legislation.
5. Provincial environmental legislation specifies that the waste generator is always responsible for
impacts caused by the waste, regardless of the location of the waste. Therefore, the
superintendent should always be aware of what waste disposal contractors are doing with their
waste products, and should ensure that the waste is being disposed in accordance with the
provincial legislation. Failure to do so could result in the course and/or the superintendent being
held liable for problems which may result from incorrect disposal procedures.

5. Did You Know . . .
Because environmental legislation says that the waste generator is always responsible for the
waste, superintendents could be held responsible for impacts which it might create, even
after they have turned it over to a recycler and/or disposal contractor.
6. Transportation of more than 5 L of hazardous waste, special waste and/or waste dangerous
goods is regulated under the legislation identified in Table 4.9 and in provincial and federal
Transportation of Dangerous Goods legislation. Superintendents will have to obtain waste
generator numbers from the provincial environment ministries, and "manifest" waste shipments.
"Manifesting" refers to documenting the chain of custody associated with the storage,
transportation and disposal of these waste products, such that the location of the waste can
always be identified. An example of a waste manifest is presented in Figure 4.6.
7. Most municipalities have enacted a sewer release bylaw, which restricts the types of substances
which can be disposed into municipal storm and sanitary sewers. Sanitary sewers are connected
to a sewage treatment plant and hence, standards
for discharge to sanitary sewers are normally less stringent than those associated with
discharges to storm sewers. Storm sewers normally discharge directly to surface water bodies
(e.g., streams, rivers and lakes) and hence, have very strict standards associated with them. In
any event, municipal bylaws would normally not permit the disposal of waste oils or solvents to
either the storm or sanitary sewer systems.
4.2.3 Standard Operating Practices
A. WASTE OIL STORAGE
Storage of waste oil is best managed in either drums or dedicated ASTs or USTs. The decision on
which way to proceed is based on the volume of oil which requires storage. If large volumes must
be stored, then it is more practical to utilize a single dedicated tank. Otherwise the use of drums is
probably easier from a handling perspective, and less expensive as a capital investment is not
required.

6. Did You Know . . .
In deciding how much waste oil requires storage, it is important to remember that some
provincial legislation specifies storage limits beyond which special facilities must be
constructed. Table 4.9 summarizes these limits. Construction of these facilities can be
expensive, so it may be prudent to plan your oil changing schedule in order to limit the
volume of waste oil which requires storage.
If a dedicated waste oil AST or UST having a volume greater than 250 L is utilized, then the
standard operating practices described for fuel storage tanks in Section 4.1 should be incorporated
into the design, construction and operation of the waste oil tank.
A number of manufactured waste oil ASTs have been developed. Illustrations of two types of
these tanks are presented in Figure 4.7.
As previously noted, superintendents may wish to utilize drums or other small containers for
storage of waste oils. Standard drums have a capacity of 205 L (45
USG). Advantages of drums are the ease of transport and removal as well as less stringent
regulatory requirements. In the event that waste oil is stored in drums or small containers, the
following storage procedures should be implemented:
1. Containers should be stored in an upright position.
2. Container caps should be tightened.
3. Containers should be protected from the rain and snow, which enhance corrosion.
4. Some form of secondary containment (e.g., a berm or dyke) should be constructed and
installed around the containers.
5. Contents of the container(s) should be clearly marked and identified.
6. Containers should not be in contact with the ground, as this enhances corrosion.
An easy method of providing secondary containment is the use of drip pans for each drum.
Figure 4.8 presents a diagram of a drip pan. Drip pans are easy to install and require no
construction.
B. WASTE SOLVENT STORAGE
The development of "parts washers" has provided a cost-effective method of:
• Minimizing handling requirements for solvents and thereby minimizing spills
• Providing easy access to solvents for cleaning purposes.

7. In addition, their use facilitates the collection of waste solvents for recycling purposes.
Figure 4.9 presents a diagram of a typical "parts washer". As shown in this figure, once the solvent
becomes unsuitable for further cleaning, the "parts washer" can be removed from the drum, and the
drum can be picked up by a recycling contractor.
Storage procedures for waste solvent drums should be similar to those presented for waste oil
containers in Section A above. In particular, it is very important to ensure that the contents of the
drum are clearly labeled.
C. WASTE OIL DISPOSAL
The best method for the disposal of waste oil is to have it recycled at a waste oil re- refinery. A
number of these facilities are located throughout the country.
A number of contractors offer local waste oil pick-up services. It should be noted that in some
provinces, vendors of lubricating oils must provide either collection depots or a collection service for
waste oil. For a listing of the contractors in your area, you should contact the provincial
Environmental Services Association. A listing of addresses, telephone numbers and facsimile
numbers for the provincial associations is presented in Table 4.11. If you are located in Quebec,
Manitoba, Alberta, BC or Saskatchewan you can contact NUOMAC for recycling information, see
next page for details.
In selecting a contractor, it is important to remember that the transporter and the re- refinery
must be licensed in some provinces. Proofof this should be supplied by the contractor.
A note of caution to the superintendent regarding liability: adequately investigate the contractors’
procedures and methods of disposal in terms of environmental compliance. Provincial environment
ministry personnel and provincial Environmental Services Associations are good places to obtain
references for contractors.
Manifesting of waste oils is required in some provinces (see Section 4.2.2). However, it is
recommended that waste manifests be completed for all waste oil shipments.
Under no circumstances should waste oils be disposed into sewer systems or spread onto roads or
parking areas for dust control purposes. The use of waste oils, particularly for dust control, has
been carried out extensively in the past. However, the presence of high concentrations of heavy
metals and non-biodegradable hydrocarbons in waste oil can result in the contamination of
underlying soils.

8. Did You Know . . .
On December 1st 2004 five non-profit associations from Quebec, Manitoba, Saskatchewan,
Alberta and British Columbia responsible for for collecting used oil, used oil filters and used
plastic containers extended their cooperation to form the National Used Oil Material Advisory
Council (NUOMAC). NUOMAC coordinates the Canada-wide used oil recycling effort and
encourage consistent national standards for this unique and successful industry-led
stewardship recycling program.
In 1988, the Canadian Petroleum Products Institute (CPPI) commissioned a task force on used
oil materials recycling at the request of the Canadian Council of Ministers of the Environment
(CCME). What developed is a government-approved, industry-led used oil materials recycling
program model that has been acknowledged world-wide as working environmentally,
economically and socio-economically.
Under the program, a network of return collection points has been established. The program
is funded not by a government tax, but by an Environmental Handling Charge (EHC) remitted
by all wholesale suppliers (first sellers) on lubricating products including filters and plastic
containers. The EHC is remitted to the association(s) in the province(s) in which the
wholesaler does business.
A Return Incentive (RI) is then paid to private sector collectors and processors to pick-up and
deliver to government approved recycling facilities where the materials are processed into
new products. For more information on NUOMAC visit their website at:
www.usedoilrecycling.com
NUOMAC has mapped all of the Return Collection Facilities for small quantities and the
Collectors and Processors throughout each participating province. Simply visit the homepage
(see above link), drag the pointer with your cursor over your province, then do the same for
your region or type in your address and postal code and a lit of local options will appear.
D. WASTE SOLVENT DISPOSAL
The best method for the disposal of waste solvents is to have them recycled at a distillation facility.
A limited number of these facilities are located throughout Canada and the United States. Care
should be taken in utilizing facilities in the United States as some provincial legislation prohibits the
export of hazardous waste out of country. Similarly some provinces may restrict the importation of
hazardous wastes.
As with waste oil disposal, a number of contractors offer local waste solvent pick-up services. For
a listing of the contractors in your area, you should contact the provincial Environmental Services
Association. Requirements for contractor and recycler licensing should be investigated as
recommended for waste oil disposal.

9. Did You Know . . .
Provincial Environmental Services Associations will have lists of contractors offering waste
oil and solvent collection and disposal services. Addresses, phone numbers and facsimile
numbers are presented in Table 4.11.
Given that waste solvents are classified as hazardous wastes, manifesting of shipments is required.
This is further discussed in Section E.
Waste solvents can also be transported to hazardous waste treatment and disposal facilities located
in Swan Hills, Alberta and throughout the United States for incineration.
However, given the high costs associated with these facilities, along with the access to recycling
facilities, there is no need to consider their use.
Under no circumstances should waste solvents be released into sewer systems or spread onto the
ground. Solvents contain very mobile, light hydrocarbons, which readily migrate into groundwater
supplies. In addition, the light hydrocarbons contained in solvents (e.g., benzene, toluene, etc.) are
very toxic and can create significant environmental liabilities should they migrate into useable water
supplies.
Finally it is important to note that waste solvents must not be mixed with waste oils or other
substances as a means of changing their hazardous classification. This will result in the entire
solution being deemed hazardous, and will increase disposal costs.
E. TRANSPORTATION AND MANIFESTING
As previously mentioned, all hazardous wastes, special wastes and waste dangerous goods must
be classified in accordance with provincial or federal Transportation of Dangerous Goods (TDG)
regulations prior to transportation. In addition, all applicable requirements of the TDG regulations in
both the province in which the waste was generated, and the province in which the waste is being
treated or disposed of, must be complied with. In particular, superintendents should remember the
following:
1. Waste generators are responsible for ensuring that each waste shipment is properly classified,
documented, labeled and placarded. While the transport and disposal contractors should do this
for you, it is your responsibility to ensure that it is done.
2. Documents should accompany each shipment, and copies should be kept on file for two years.
3. Manifests should accompany each waste shipment, unless the transporter has a Permit for
Equivalent Level of Safety from the province(s). These permits allow for the transportation of
some wastes with reduced levels of documentation. In
particular, waste oil transporters often have these. If the transporter has one of these permits it is
still important to remember the following:

10. a) Signed copies of the permits must accompany the shipment.
b) Permits do not exempt the shipment from all TDG regulations - only certain portions of
them.
c) No exemptions apply if there is not compliance with all aspects of the permit conditions.
d) Records of shipments transported should be maintained on file.
4. Waste manifests consist of three parts:
Part A: Completed by the waste generator (also referred to as the Consignor)
Part B: Completed by the transporter (or carrier)
Part C: Completed by the waste receiver (also referred to as the Consignee)
There are six copies of the manifest which must be properly distributed to ensure the proper
tracking of the waste (and compliance with provincial and federal regulations). Copies must be
sent to the applicable regulators.
A copy of a waste manifest is presented in Figure 4.6. Instructions on completing the manifest
are presented in Figure 4.10. A summary of the responsibilities of the generator, transporter
and receiver relative to the waste manifests is presented in Figure 4.11.
5. For non-hazardous (or equivalent) wastes, manifests are not required. However, it is still a good
idea to use them. Of course, distribution to regulators is not required in this case. As a minimum,
truck tickets or waybills should be retained on file.
Plain English, Eh!
While TDG regulations and terminology (e.g., consignor, consignee, manifests, etc.) are a bit
confusing, their purpose is simply to ensure that all interested parties know what has
happened to a dangerous good or waste product.

11. 4.2.4 Colleague Example

12. Figure 4.6
Waste Management

13. Figure 4.7
Typical Waste Oil ASTs

14. Figure 4.8
Typical Drip Pan

15. Figure 4.9
Typical Solvent Parts Washer

16. Figure 4.10
Instructions for Completing the Waste Manifest
The Waste Management must be completed and submitted for all wastes that have been
classified as hazardous wastes and which must be transported, unless otherwise exempted
(see specific waste information sheet).
The following is a guide for the completion of Part A. The Consignor (Waste Generator); Box
numbers refer to the sample manifest form contained on the previous page. The Consignor is
responsible for completing Boxes 1-32 and for ensuring that Section B is completed by the
Carrier.
Box 1: Generator Number
Boxes 2-3: Company Name and Facility Address
Boxes 4-7: Shipping Site Address or Legal Description
Identify the specific legal description or address of the location where the WDG was
generated. In most cases, this is the same as Boxes 2 & 3. However, if the waste was
generated at a wellsite connected to a gas plant, the name and address of the plant should
appear in Boxes 2 & 3 and the legal description of the wellsite should be identified in Boxes 4
through 7.
Boxes 8-14: Consignee’s (Receiver’s) Company Name, Receiver Number and Address
Box 8: Name of company that is receiving the WDG
Box 8: Provincial I.D. number of the receiving company
Box 10: Mailing address of the receiving company
Box 11-14: Address of the consignee’s receiving/storage/disposal facility
Boxes 15-24: Waste Information
Box 15: Physical state (gas, liquid or solid)
Box 16: TDGR Proper name as indicated in Schedule II, List II of TDGR Box 17: Only
required in Ontario and Quebec
Box 18: Product Identification Number 9PIN), as indicated in TDGR Schedule II, List II. The
word “Waste” must appear before the shipping name.
Box 19: Quantity shipped – use kilograms of litres units of measure
Box 20: Units – identify kilograms or litres.
Box 21: TDGR Classification, as indicated in Schedule II, List II of TDGR Box 22: TDGR
Packing Group, as indicated in Schedule II, List II of TDGR Box 23: Number of packages

17. Box 24: Package code as per following:
Package Type Package Code Number
Drum 01
Tank 02
Bulk 03
Carton 04
Bag 05
Roll-off (container or chassis) 06
Other 07
Box 25: Special Handling Emergency Instructions.
Special requirements or instructions for handling the waste. If there is not enough room to fully
complete securely attach a complete set of instructions to the manifest and indicate in small box
called “Attached”
Boxes 26-28: Date, Time and Schedule Arrival Date
Box 29: Only required in Quebec
Boxes 30-32: Consignor’s Certification
Box 30: Consignor’s printed name
Box 31: Consignor’s signature
Box 32: Consignor’s business phone number

18. Figure 4.11
Summary of Responsibilities of Waste Generators, Transporters and Receivers
THE WASTE GENERATOR MUST:
1. Ensure the facility has a consignor number and is approved under the authority of the
provincial or federal government.
2. Complete Part A of the manifest.
3. Contract the services of a licensed transporter (carrier). Ensure the carrier is
registered with the provincial or federal government.
4. Consign the waste to an approved facility. Ensure the facility has a consignee
number and is approved by the provincial or federal government.
5. Sign all copies of the manifest and ensure the form is also signed by the carrier.
6. Retain Copy #2 on file for two years.
7. Send Copy #1 to the provincial or federal government.
THE WASTE GENERATOR MUST:
1. Ensure provincial approval as a carrier.
2. Ensure all wastes are properly identified and manifested.
3. Sign the manifest prior to transport.
4. Complete Part B of the manifest.
5. Retain Copy #4 on file for two years.
THE WASTE GENERATOR MUST:
1. Ensure provincial approval as a carrier.
2. Only accept wastes with a signed manifest.
3. Complete Part C of the manifest.
4. Send Copy #3 to the provincial or federal government.
5. Return Copy # 4 to carrier.
6. Retain Copy # 5 on file for two years.
7. Send Copy #6 to generator (consignor).