Is your business a hostage to paper? Could you save money – and reduce your environmental impact – by adopting more efficient methods of sharing documents and information? Tracey Rawling Church of KYOCERA Document Solutions shines a spotlight on the waste caused by inefficient printing and shares some practical hints and tips that could save your business money as well as making your workflows more efficient.

1. RE-THINKING PRINT
Tracey Rawling Church
Director of Brand and Reputation
Kyocera Document Solutions (U.K.) Ltd.
May 2012

2. Is your business a hostage to paper?
Could you save
money – and Uncover the waste
reduce caused by
environmental inefficient printing
impact – by Practical hints and
adopting more tips that could
efficient methods save your business
of sharing money
documents and
information?

3. The paperless office – a live
demonstration from 1979

4. Today’s reality?
Paper consumption doubled from
1980-2000, driven by the internet

5. IT’S NOT ALL BAD NEWS . . .
For the first time in 2011, our annual research revealed a net decrease in printing over the last 12
months with nearly half of office workers having decreased their levels of printing
36%
14% 2010
30%
48% 2010
increased 37% decreased 22%
18%
10%
4%
Increased a Increased a Stayed the Decreased a Decreased a
lot little same little lot
5

6. … BUT WASTE IS SYSTEMIC
The average UK office worker goes through as
many as 6,000 sheets of paper per year
Or 25 sheets per day
For each office worker 3720 (62%) of
these sheets of paper are wasted or
unnecessary
1140 sheets could be 660 are printed 300 sheets are the
printed double-sided for proof-reading wrong documents
900 sheets could be read on 420 sheets are 300 sheets are left
screen instead unnecessary duplicates forgotten on the printer
6 KYOCERA Document Solutions UK Ltd. | 24/05/2012

7. Each day in the UK, 523 million
pieces of printed paper are
thrown away by office workers

8. That’s over 2,600 tonnes
of paper waste every day

9. That’s over 60,000 trees. And even if made from
recycled fibres, it’s manufacture consumed:
18 million gallons of water
975,000 gallons of oil 160GW of electricity

10. And then there are the
printer consumables …

11. These are the components of a
conventional toner cartridge

12. Every year, 47million of those go to landfill
because they are too complex to recycle –
that’s enough to cover 17 football pitches

13. Printers represent a “razor and blade”
business model – complex consumables
provide a lucrative revenue stream

14. Kyocera builds all the complexity into
the printer, so the consumable is just a
plastic box of toner and a few cogs

15. EVEN WITH THIS RESOURCE-EFFICIENT TECHNOLOGY,
THE USE PHASE CAUSES THE GREATEST IMPACT
Global Warming
(kg-CO2 equivalent)
1600
1400 1399
1200
(kg-CO2)
1000
800
600 537
400
200 56 18 7
0
Raw material Product Transport Use Discarding
Manufacturing Manufacturing
Life stage

16. The third use-phase
impact is electricity

17. TEN TOP TIPS THAT COST NOTHING TO IMPLEMENT
 Never print something just to read it once
 Always use the “print preview” function to ensure a document looks right
before printing
 Reduce the size of the font, margins or images rather than letting just a few
lines run on to an additional page
 Make double-sided printing the default
 For internal documents, consider printing several sheets to a page
 Only print the page(s) you need, not the entire document
 If you’re printing multiple copies of a document, proof-read one copy before
printing the rest
 Only print the number of copies you actually need
 Scan and email documents rather than send a hard copy
 Invoke power save settings and always turn off your printer/MFD at the end of
the day
17

18. AND IF YOU’RE THINKING OF BUYING EQUIPMENT
 A multifunctional device is usually more energy efficient than separate devices
with the same combined functionality
 Look for devices that are capable of printing double-sided, n-up (multiple
pages to a sheet) and have toner-save mode – and using recycled paper
 Unless a device is very heavily used, low power consumption in sleep mode is
more important than power consumption in use – and a fast warm-up time will
help with user acceptance
 Think before you replace a device on somebody’s desktop with a similar
device – having to walk to a printer reduces print volume substantially!
 If you have very elderly printers or copiers, the energy savings from replacing
them with more efficient devices makes the business case clear
18 KYOCERA Document Solutions UK Ltd. | 24/05/2012

19. IT’S NOT ALL ABOUT THE HARDWARE
Document management
software reduces reliance
on hard copy, provides data
on printing/copying activity
and improves productivity

20. Typical savings achieved by a real
customer – insurance giant RSA
Paper Energy
Print volume
consumption consumption
13% 21% 55%

21. Savings are totally scalable – no
business is too small to benefit from
resource-efficient print policies

22. USEFUL RESOURCES
 AIIM Report – The Paper-Free Office, Dream or Reality?
 Businesslink – How to make your business more sustainable
 The Princes’ Trust Mayday Network – Free network for sustainable business
 The Carbon Trust – Tools, guides and reports
 Forum for the Future – Tool for developing the business case for sustainability
 Green Office Week – Annual campaign to reduce office impacts
 7 Days to Sustainability – free sustainability campaign from Planet Positive
 Business in Motion – Report on reducing travel impacts from Global Action Plan
 1010 – Useful resources to help you cut emissions by 10%
 Kyocera Greenlight – hints, tips and more (beta)
22

23. The device is only the tip of the
iceberg – don’t buy a printer or MFD
without considering whole life costs

24. trc@duk.kyocera.com
http://twitter.com/TraceyRC
http://twitter.com/KYOCERADUK